No. 21/11/2010-CS.I (U)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training

2nd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi
Dated 2nd November, 2013

OFFICE MEMORANDUM

Subject: Launching of Web Based software solution for Cadre Management of CSS

As Ministries/ Departments are aware. Department of Personnel & Training being the cadre controlling authority for Central Secretariat Service (CSS) has got a web based cadre management system developed for cadre management of CSS.

2. The web based system has been hosted on an NIC Server and is available at URL: http://www.cscms.nic.in

3. Objective of the system The cadre management functions of CSS till now have been carried out by manual updation of data by keeping track of each and every activity/communication. It is a cumbersome task and unreliable as many of the orders issued by Ministries/Departments in implementation of orders issued by this Department or otherwise are not received by CS Division and vice versa Absence of accurate, updated information leads to delay in carrying out cadre management activities and many times to avoidable reworking. To obviate various difficulties faced inthe cadre management activities, the web based cadre management system has been launched so that data is updated on real time basis which would facilitate quicker and correct decisions relating to cadre management functions The primary objective of the Web Based Cadre Management System is to reduce paper work and delay involved in cadre management of CSS by shifting cadre management related activities online.

4. Stakeholders of the system :
(i) CS.I Division of DoPT: Being the cadre controlling authority of CSS, CS.I Division would also function as administrator of the system.

(ii) AVD.I Division. DoPT – Being the disciplinary authority of US and above level officers of CSS will be responsible for updating of vigilance status of these levels of officers in the system.

(iii) Ministries / Departments Nodal officers appointed by Ministries/Departments are responsible for correctness of data in respect of officers of CSS posted in the Ministries/ Departments concerned. They are also responsible for updating information in the web based system in implementation of various orders issued by DoPT.

(iv) Individual officers: They can view their data and will notify nodal officer concerned and DoPT in respect of any inaccuracy in the data for correction. They can make requests for cadre clearance for deputation through on-line system, They are also required to file annual Immovable Properly Return and can view orders related to them.

5. Officers can login to the system with a default User Id, the userid which is a combination of eight digit date of birth followed by first four letters of their name i.e.: ddmmyyyyabcci. For example if the name and date of birth of the officer is Peter and date of birth is 3 June 1965 then his userid is 03061965pete. The default password is apple 123 which the officers will be required to change at the first login.

6. User manual of the system is available at the Help tab after log in to the system.

7. The system will be successful only if the complete and accurate data in respect of all the Officers are available in the system. Data in respect of several officers have not been submitted by the Ministries/Departments till date despite several reminders. Therefore, CS.I Division has uploaded the basic available information in respect of such officers. It may be appreciated that complete and accurate data is the foremost requirement to fully utilize the software for all cadre management activities proposed through the system.

8. Ministries/ Departments and individual officers of CSS are,therefore, once again requested to login to the system to check if their complete and up to date data is available in the system They should immediately bring to the notice of the Nodal Officer concerned and DoPT about any discrepancy noticed in their data for correction, Further, if the data of any officer is not available n the system, the same should be forwarded to this Department without any further delay Sufficient time has already been given to both Ministries/Departments concerned and individual officers for providing data and any further delay reflects very poorly on the officer and the Ministry / Department concerned. Officers concerned are also informed if their complete and accurate data is not available in the system any request for cadre clearance for deputation, training etc. may not be considered. Further, their names may also get excluded from the zone of promotion. Accordingly, all officers in their own interest are advised to ensure that their data complete in all respects is available in the system. Once complete data is available in the system, this Department will issue posting, transfer and promotion orders only through the system. Similarly, thereafter, the Ministries / Departments will issue orders for relieving/joining, appointment on promotion etc only through the system.

8. The system has the following modules:
(i) Employee Information System
(ii) Promotion Management System
(iii) Transfer Management System
(iv) Deputation Management System
(v) Training Management System
(vi) VRS Resignation Processing System
(vii) Vacancy Management System
(viii) Immovable Property Return Management System
(ix) Vigilance Clearance Management System
(x) Reservation Roster Management System
(xi) Grievance Management System.

9 (i) Employee Information : This module is the heart of the web based system as all the modules of the system work on the data of the employees. Each and every cadre management activity carried out through the system automatically updates the data. This system enables generation of various reports on the basis of data viz. (i) Personal Information Report (ii) RTP report (iii) multi-information report (iii) Events report viz, retirement, deputation. VRS etc . (ív) vacancy report (v) Designation wise report etc. Therefore, the importance of complete and accurate data can hardly be overemphasized

(ii) Promotion / Transfer Module: Henceforth CS.I Division will simultaneously issue promotionl transfer orders through the system also. Ministnes/ Departments will indicate the relieving / joining details of officers in the system immediately on relieving/ joining of an officer on the basis of orders issued by this Department

(iii) Deputation Management System : CS.I Division grants cadre clearance to US and above level officers of CSS for deputation. Individual officers will also apply through the system for cadre clearance for deputation. Nodal officers of the Ministries / Departments will forward the requests online. Henceforth. if the requests for cadre clearance for deputation are also not received through the system, the same will not be entertained. Copy of the relevant portion of the advertisement should also be scanned and uploaded in the system. The scanned copy will be in pdf and jpeg formats and should not exceed 1 MB. Once selected for deputation, the officer will be relieved through the deputation module of the system.

(iv) Voluntary Retirement : CS.l Division conveys approval of MoS (PP) for voluntary retirement of US and above level officers of CSS. Henceforth, if the request for voluntary retirement is not received through the system, the same will not be entertained.

(v) Vigilance status : Vigilance clearance whenever required in connection with cadre management activities will be sought and obtained through the system. In respect of US and above level officers it will be updated both by the Ministries / Departments and by AVD.I of DoPT. Upto SO level, Ministries / Departments will update the system.

(vi) Immovable Property Return : All CSS officers will be required to file the immovable property return through the system. US and above level officers will also be required to take a print out of the return submitted online, sign it and send the same to CS.I Division, DoPT for records.

(vii) Mandatory Training CS.I Division, DoPT will nominate officers for mandatory training through the system. Their attendance and result will also be captured in the system.

10. Co-operation of all is solicited in making this endeavour of D0PT a success towards a better, transparent and more efficient cadre management of CSS.

sd/-
(Utkaarsh R Tiwaari)
Director

Source: www.persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/cscms.pdf]

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No.21/11/2010-CS.I(U)
Government of India
Ministry of Personnel, Public Grievances and Pensions,
Department of Personnel & Training

2nd Floor, Lok Nayak Bhawan
Khan Market, New Delhi
Dated: 16th July, 2013

OFFICE MEMORANDUM

Subject: Scanning of ACRs/ APARs from the year 2000-2001 onward in respect of all the three services of Central Secretariat viz. CSS, CSSS and CSCS reg.

 As Ministries/ Departments are aware this Department has launched Web Based Cadre Management System (WBCM) for the three services of Central Secretariat viz. Central Secretariat Service (CSS), Central Secretariat Stenographers Service (CSSS) and Central Secretariat Clerical Service (CSCS). The system is presently hosted in a test server at URL: http://10.21.145.125 which will be moved to NIC Server shortly and can be accessible from the entire network.

2.    One of the components of the system is to link the scanned copies of the ACRs/APARs in the WBCM with a view to facilitate holding of DPCs and issue of Select Lists on time. There are a total of 23000 officers in all the three services. As this Department is centrally maintaining ACRs/APARs of US and above level officers it has already scanned ACRs/APARs in respect of 2000 officers of US and above level. Accordingly, we need to scan the ACRs/APARs of the remaining 21000 officers from all the Ministries/ Departments and link them to WBCM.

3.    This Department has engaged M/s. Procurve Computer Systems Pvt. Limited for scanning of ACRs/APARs. The Company’s representatives will be visiting Ministries/ Departments to scan the ACRs/APARs of all the officers of CSS, CSSS and CSCS from the year 2000-2001 onwards and provide soft copies to CMC Ltd., Noida for linking them to the WBCM system.

4.    All the Ministries/ Departments are therefore, requested extend necessary assistance to the representatives of M/s. Procurve Computer Systems Pvt. Limited for scanning of ACRs/APARs of all officers of three services of Central Secretariat i.e. CSS, CSSS and CSCS so that the task of scanning could be finished in a time bound manner. After scanning Ministry/ Department may please certify the no. of pages scanned by the firm so as to enable this Department to make payment of the same.

(V. Srinivasaragavan)
Under Secretary to the Govt. of India
Tele.:24629412

Source- Dopt http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/apar16072013wbcm.pdf

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TIME BOUND

No. 25/1/2013-CS.II (B)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training

3rd Floor, Lok Nayak Bhawan, Khan Market,
New Delhi dated the 21st May, 2013

OFFICE MEMORANDUM

Subject: Development of a Web Based software solution for Cadre Management of CSSS/CSCS — Data collection regarding.

The undersigned is directed to refer to this Department’s O.M. of even number dated 9th May, 2013 on the above subject.

2. While some cadre units have furnished the information in part, there are cadre units who are yet to respond. It may be emphasized in this regard that the development of the web based software has been taken up by this Department ina time-bound manner. The progress of the work is being constantly monitored. It is, therefore, required that cadre units take up this activity also on priority basis.

3. With a view to review the pace of submission of data and difficulties being faced by the cadre units, if any, meeting is to be taken by Ms.Vandana Sharma, Director (CS.II) on 24th May, 2013 at 11.00 AM. The meeting will be held in the official Chamber of Director (CS.II) i.e. Room No. 348, 3rd Floor, Lok Nayak Bhawan, New Delhi.

4, Deputy Secretaries/Under Secretaries of the cadre units as mentioned in Annexure to this O.M. are requested to attend the said meeting on appointed day and time.

sd/-
(K.Suresh Kumar)
Under Secretary to the Govt of India

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/webMeeting2.pdf]

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2nd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi
Dated : 25th March 2013

OFFICE MEMORANDUM

Subject: Launching of Web Based software solution for Cadre Management of CSS – Requests for cadre clearance and filing of Immovable Property details reg.

As Ministries/ Departments are aware that the Web Based Cadre Management system for CSS is currently hosted at http://10.21.145.125

2. Verification of data Nodal officers for the Web Based Cadre Management are once again requested to verify the data in respect of all CSS Officers posted in the Ministries/ Departments concerned to ensure that complete data in respect of each and every CSS officer is available in the system. Nodal officers who have not yet obtained user id and password are again advised to furnish their details at email id: wbcm-dopt@nic.in so that these could be emailed to them. Individual CSS Officers are also advised to verify their data by logging in to the system with the user id which is a combination of eight digit date of birth followed by first four letters of their name i.e.: ddmmyyyyabcd. The common password is apple 123. As complete data particularly promotion and experience details are necessary to effectively use the system for cadre management activities, active cooperation of all CSS officers is requested.

3. Cadre clearance for deputation Ministries / Departments are again requested to forward applications for cadre clearance for deputation through the web based cadre management system also.

4. Voluntary Retirement Application seeking voluntary retirement should also be filed through the system. A print out of the copy of the application is required to be taken, duly signed and submitted to the nodal officer for processing. The nodal officer will forward the application online to this Department for further processing in respect of US and above level officers.

5. Immovable Property Return All CSS Officers are also requested to file their immovable property return through the web based system also, in addition to the conventional method of filing of paper returns.

6. APAR monitoring As reporting of APARS will be monitored through the web based cadre management system nodal officers concerned are once again requested to feed necessary details in the system prior to issue of forms to the individual employees for 2012-13 and also regularly update the progress in the system for effective monitoring of completion of APAR.

7. Ministries / Departments are requested to bring this circular to the notice of all CSS Officers.

sd/-
(V.Srinivasaragavan)
Under Secretary to the Government of India

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/wbcn25032013.pdf]

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2nd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi
Dated : 25th February 2013

OFFICE MEMORANDUM

Subject : Launching of Web Based software solution for Cadre Management of CSS – Requests for cadre clearance and filing of Immovable Property details reg.

As Ministries/ Departments are aware that the Web Based Cadre Management for CSS has been test launched and it is currently hosted at  http://10.21.145.125

2. Cadre clearance for deputation Starting from 1st March 2013, Ministries/ Departments are requested to forward requests for cadre clearance for deputation through the web based cadre management system also. Once the system is stabilized, cadre clearance requests will be entertained only through the system.

3. Voluntary Retirement Application seeking voluntary retirement should also be filed through the system. A print out of the copy of the application is required to be taken, duly signed and submitted to the nodal officer for processing. The nodal officer will also enter the details on line and submit to this Department for further processing in respect of US and above level officers.

3. Immovable Property Return All CSS Officers are requested to file their immovable property return through the web based system also, in addition to the conventional method of filing of paper returns.

4. Nodal officers are requested to bring the above to the notice of all CSS Officers under their control for compliance.

(V. Srinivasaragavan)
Under Secretary to the Government of India

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/25213wbcm.pdf]

The post Launching of Web Based software solution for Cadre Management of CSS – Requests for cadre clearance and filing of Immovable Property details reg. appeared first on CENTRAL GOVERNMENT EMPLOYEES NEWS.