No. 11/1/2015-CS.II(B)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
CS.II Division

3rd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi-110003.
Dated: 8th December, 2015

OFFICE MEMORANDUM

Subject: Promotion of UDCs of Central Secretariat Clerical Services (CSCS) to the Assistants’ Grade of Central Secretariat (CSS) on ad-hoc basis.

The undersigned is directed to refer to this Department’s O.Ms. of even number dated 1ih February, 2015 and 2ih March, 2015 on the subject mentioned above vide which ad-hoc promotion was granted to UDCs of SL-2003 (Extended).
2. This Department, vide O.M. No. 12/5/2015-CS. 11(8) dated 2nd November, 2015 had finalized CSL-2003(Extended) in the UDC grade. Thereafter, it has been observed that finalization of CSL-2003(extended) has resulted in change in seniority position of many officials. A number of representations have been received in this Department indicating the anomaly as per which many officials who are senior as per the Final CSL-2003(extended) have been working as UDCs, whereas many of their juniorsare working as ad-hoc Assistants. In order to overcome this anomaly, it has
been decided with the approval of the competent authority to promote the remaining UDCs of SL-2003(extended) ( who are yet to be promoted till date) as Assistants on ad-hoc basis till further orders. All the concerned Departments/ Ministries are, therefore, requested to promote the remaining UDCs of SL-2003(extended) as Assistants on ad-hoc basis.
3. The officials may be promoted/ appointed as Assistants on ad-hoc basis, after assessing their suitability for promotion by screening the records (APARs) of the officials after ensuring that these officials are clear from the vigilance angle. The ad-hoc promotion/apPointment is subject to the following conditions:-

i) The ad-hoc appointment shall not confer on the appointees any right to continue in the grade indefinitely or inclusion in the Select List or to claim seniority in the Assistant grade of CSS;

ii) Ad-hoc appointments may be terminated at any point of time without giving any reason therefore;

iii) The appointment on ad-hoc basis will take effect from the date of taking over charge to the post of Assistant of CSS.

iv) The ad-hoc appointees would attend and qualify the mandatory training as and when nominated by CS.I (training) section to this Department,(if not already done), failing which they shall have no claim for inclusion in the regular Select List of Assistant.

4. The willingness of the Officials on deputation as to whether they are willing to revert to the Cadre with a view to avail of the promotion will be obtained by the Ministry/ Department from where the Official(s) have proceeded on deputation.
5. Procedure regarding deployment of surplus officials:-

A cadre unit consists of sub-cadre units as well. Choices of the UDCs of the sub-cadre who are to be promoted as Assistant may be obtained and deployed in the cadre unit/sub-cadre units. For example, if 10 UDCs are covered in the list who are to be promoted to Assistant grade and only 6 posts are available in the cadre unit and sub-cadre units put together, the 6 ad-hoc Assistant (senior most) shall be allotted as per their choices and the details of the remaining 4 officials Uunior most) along with their preferences shall be sent to CS.II Division for their onward deployment in those cadre units where there are surplus vacancies. The ope proceedings and the promotion of the officials as ad-hoc Assistants in the manner as indicated above shall be completed as quickly as possible and in no case later than 15-12-2015. The details of the surplus officials who could not be accommodated in the cadre/sub-cadre unit shall be sent to CS.II Division before by 15-12-2015
positively.
6. All the cadre units are requested to take necessary action and the whole process may be completed on top priority basis within 15-12-2015. A copy of the appointment order may be endorsed to this Department. A report indicating the names and details of the UDCs who have been appointed/promoted to the post of Assistant on ad-hoc basis as well as those who have not been found fit, with reasons therefore, may be, furnished to this Department by 15th December, 2015, in the prescribed proforma enclosed.

Encl: Proforma

(RajeSh Sarswat)
Under Secretary to the Govt. of India

To: All Ministries/Departments.
Proforma W.r.t. DoPT’s O.M. No. 11/1/2015-CS.II(B) dated 08-12-2015

CSL No.:
Name of the official:
D.O.B.:
Category:
DPC Recommendation (Fit/Unfit):
Date of promotion:
Whether successfully completed level A training :
Remarks/ reasons for non promotion:

Original Circular

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3rd Floor, Lok Nayak Shawan
Khan Market, New Delhi-110003
Dated: 18th June, 2015

OFFICE MEMORANDUM

Subject: Grant of NFSG to UDCs of CSCS – regarding
The undersigned is directed to refer to this Department’s O.M. No. 20/49/2009-CS.11 (B) dated 22nd June, 2011 vide which a new grade of UDC Non-Functional Selection Grade (NFSG) in CSCS in the Grade Pay of Rs,4200/- in Pay Band-2 was created with effect from 22.06.2011.
2. It has been decided in consultation with D/o Expenditure to operationalize the NFSG of Grade Pay of Rs,42001- in the case of UDCs of CSCS. The cadre units are requested to grant Grade Pay of
Rs.4200/-(NFSG) to 1104 UDCs figuring in the list attached as Annexure -I subject to their suitability with effect from 22.06.2011 till the date of their promotion as Assistants on ad-hoc basis I Retirement / Expired / VRS / resigned etc whichever is earlier. The cadre units are also requested that the officials who have already resigned I retired I taken VRS I Expired etc prior to 22.6.2011 may not be granted the Grade Pay of Rs. 4200/-. Further. those UDCs who have been promoted to the grade of Assistant on ad-hoc basis prior to the issue of O.M. No. 20/49/2011-CS.11 (8) dated 22.6.2011, have been excluded from the list of beneficiaries.
3. While granting the Grade Pay of Rs. 4200/- the cadre units may follow the procedure laid down in sub-para (ii) to (v) of para (b) of this Department’s O.M. No. 20/49/2009-CS.11 (B) dated 22.06.2011. The pay fixation may be done under Rule 13 of CCS (Revised) Pay Rules, 2008 and other relevant instructions on the subject. The financial implications would have to be met by the respective Ministries / Departments.

4. Cadre units are also requested to send a compliance report in the enclosed proforma (Annexure-II) to CS.II Division, detailing the officers who have been granted NFSG. by 30.06.2015. Since the
Select List of 2003 (Extended) of UDC grade is under litigation, the grant of Grade Pay of Rs. 4200/- would be subject to the outcome of the SLP (Civil) No. 10342/2015 filed by Shri Pankaj Kumar Mishra and others before the Hon’ble Supreme Court and OA No. 794/2015 filed by Shri Kamal Kumar Gupta and others before CAT Principal Bench, New Delhi and also orders in any other connected matter by any competent authority. This may be included in the orders to be issued by the Cadre Authorities.
5. Mia Finance, D/o Expenditure’S vide their ID No. 94952/2015/E-111 (A) dated 01-06-2015 have concurred with the proposal.

6. In case of errors/omissions if any, the same may be brought to the notice of this Department immediately.

(Kameshwar Mishra)
Under Secretary to the Govt. of India
Telefax: 24623157

To
The Under Secretary (Admn.) of the Cadre Units of CSCS

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