No. 12- 1/2019-SPN-II(Pt.)
Government of India
Ministry of Communications
Department of Posts
(Personnel Division)

DakBhawan, Sansad Marg
New Delhi – 110 001
Dated: 12th April, 2019

To
1 All Chief Postmasters General / Postmasters General

1. Chief General Manager, BD Directorate / Parcel Directorate / PLI Directorate
2. Director, RAKNPA / GM, CEPT / Directors of all PTCs
3. Addl. Director General, Army Postal Service, New Delhi
4. All General Managers (Finance) / Directors Postal Accounts / DDAP

Subject: – Considering transfer under Rule 38 against vacancies reported for filling up through Direct recruitment examination conducted by Staff Selection Commission.

Sir/Madam,
As per guidelines for transfer under Rule 38 of Postal Manual Volume-IV, vacancies left over after considering transfer cases are reported for filling up through Direct recruitment / LDCE. Moreover, transfer under Rule 38 is considered only against concerned mode of recruitment and category of an employee seeking transfer.

It is observed that Circles are not considering transfer requests against reported vacancies presumably for the reason that candidates in relevant category will be allocated on completion of examination process.

Examination process is a time consuming affair and the concerned unit has to wait for almost two (2) years for appointment of a candidate from the date of reporting of vacancies by Circles. Resultantly, inspite of availability of vacancies in a Circle, officials from other Circles seeking transfer are waiting for vacancy to arise in subsequent recruitment year.

Request for transfer under Rule 38 is made by an employee on personal grounds, primarily for joining their family who are away from their workplace.

The matter has been examined in detail and it has been decided as under:

a) Before consideration of transfer under Rule-38 as per the schedule for the year 2019, which will cover the vacancy to be occurred in 2020 recruitment year (01.01.2020 ta 31.12.2020), all applications pending till 31.03.2019 may be considered even if vacancy for Direct Recruitment through SSC/Examinations conducted by the Department has been reported/earmarked.

b) While considering the applications as at (a) above, the following shall be taken into consideration: –

• Transfer against vacancy reported or earmarked for Direct Recruitment through Staff Selection Commission (SSC) can be considered if the application was received prior to end of the recruitment year for which vacancy has been reported. [E.g. Applications received till 31.03.2018 can be considered only if relevant category of vacancy has been reported for 2017-18 recruitment year or subsequent recruitment years.] As on date, vacancy has been reported to SSC for (i) CGL 2017, (ii) CGL 2018, (iii) CHSL 2017, (ii) CHSL 2018 examinations.
• Transfer against vacancy earmarked for Limited Departmental Competitive Examination ODCE) / Competitive Examination limited to Gramin Dak Sevak (GDS) can be made only if the examination for relevant recruitment year is yet to be held by relevant Circle (s), i.e. in case of inter-Circle transfer, examination should not have been held in both Circles. Transfer against vacancy of a recruitment year can be considered only if the application was received prior to end of the relevant recruitment year as explained above.
• Guidelines circulated vide Directorate communication No.141-141/2013- SPB II dated 31.01.2014 shall be followed for vacancy available till 31.12.2018. Guidelines circulated vide Directorate Communication No. 141- 141/2013-SPB II dated 31.07.2018 shall be followed for vacancy available during 2019 recruitment year (01.01.2019 to 31.12.2019).
• Since transfer under Rule 38 is permissible against relevant category of vacancy, (“e.g. SC/ST/ OBC/UR candidate against SC/ST/ OBC/UR vacancy respectively), instructions issued by the Government for appropriate representation of SC/ST/OBC, etc. should be followed.
• An official belonging to a particular category in Circle-X can be transferred to CircIe-X only if Circle-Y has reported vacancy for that category in the relevant recruitment year and after approval of the transfer under Rule-38, relevant category of vacancy of Circle-Y will be transferred to Circle-X for allocation of relevant category of candidate. [E.g. An OBC candidate of Circle-X applied for transfer in July 2018 can be transferred to Circle-Y only if Circle-Y has reported OBC vacancy for 2018 or 2019 recruitment year. After approval of the transfer of the official under Rule-38, one (1) OBC category of vacancy will be reduced from the total number of OBC vacancy reported by Circle- Y and consequently one (t) OBC category of vacancy will be added to the total number of OBC vacancy reported by Circle-Y for allocation of candidate.]
• (vi) This will be a one time exercise to be completed by Circles by 15.05.2019. After completion of the exercise, Circles shall inform the details of inter Circle transfer made, category-wise, against vacancy reported for Direct Recruitment through SSC. For vacancy earmarked for examinations conducted by Directorate, revised vacancy status shall be communicated to DE Section of the Directorate. For examination conducted at Circle level, concerned Circle will take appropriate action.

Yours faithfully,
(Muthuraman C)
Assistant Director General (SPN)

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Transfer on deputation/foreign service of Central Government Employees to ex-cadre posts under the State Governments/ Union Territories or to any entity controlled by and located in the States /UTs

F.No.2/15/2017-Estt.(Pay-II)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

North Block, New Delhi
Dated: 18th October, 2018

OFFICE MEMORANDUM

Subject : Transfer on deputation/foreign service of Central Government Employees to ex-cadre posts under the State Governments/ Union Territories or to any entity controlled by and located in the States /UTs – relaxation of para 8.5 of O.M. dated 17.6.2010.

This Department’s OM No. 6/8/2009-Estt.(Pay-II) dated 17th June, 2010 regulates Pay, Deputation (Duty) Allowance, Tenure of Deputation / Foreign Service and other terms and conditions on the subject of deputation / foreign service of Central Government employees to ex-cadre posts under the Central Government, State Governments, Public Sector Undertakings, Autonomous

Bodies, Union Territories Administration, local Bodies etc and vice-versa. Subject to its applicability as provided in para 2 of the OM, these instructions cover cases of deputation/foreign service where Central Government is either lending authority or borrowing authority or both.

2. As per para 8.5 of the aforesaid OM, a Central Government employee shall be eligible for deputation / foreign service to posts in State Government / State Government Organisations/Governments of UTs / Government of UT’s Organisations / Autonomous Bodies, Trusts, Societies, PSUs etc. not controlled by the Central Government only after he has completed 9 years of service and is clear from vigilance angle.

3. As per para 10 of the aforesaid OM, any relaxation of these terms and conditions will require the prior concurrence of the Department of Personnel & Training.

4. Various administrative Ministries / Departments / Borrowing Organisations have been approaching this Department for relaxation of the eligibility condition of minimum 9 years of service for proceeding on deputation / foreign service, on case to case basis, citing exigencies, quoting provisions of para 10 of the OM dated 17.06.20 10.

5. The matter has been considered in this Department and it has been decided that Ministries/Departments may consider and allow relaxations to para 8.5 of the OM dated 17.06.2010 with the approval of their Minister-in-charge in following category of cases:-

a) A Central Government employee after completion of 7 years of service in his/her cadre, may be allowed to go on deputation to any State of North Eastern Region and Jammu and Kashmir and Union Territories of Andaman & Nicobar and Lakshadweep or on foreign service to any entity controlled by and located in the said States/ Union Territories.

b) Central Government employees may be allowed to go on deputation to State Governments /Union Territories or on foreign service to any entity controlled by and located in the States/ Union Territories on spouse ground after completion of 6 years of service in the cadre.

6. The cases not covered by above dispensation will not be considered for relaxation. All other terms and conditions issued vide OM No. 6/8/2009-Estt.(PayII) dated 17th June, 2010 as amended from time to time will remain unchanged.

7. In so far as persons serving in the Indian Audit & Accounts Department are concerned, these orders issue after consultation with the Comptroller & Auditor General of India.

8. These orders shall come into effect from the date of issue of this OM.

sd/-
(A.K. Jaii
Deputy Secretary to the Govt. of India

Source: https://dopt.gov.in/

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RBE.No: 120/2018

Government of India
Ministry of Railways
(Railway Board)

No. E(NG)I-2018/TR/12

New Delhi, dated 24.08.2018

The General Managers (P),
All Zonal Railways & Production Units.
(As per standard list).

Sub: Transfer of Non-gazetted staff from one Department to another Department- Delegation of powers to Divisional Railway Managers

In terms of the provisions contained in Para 231 of IREC Vol.l (Fifth Edition-1985), Divisional Railway Managers may transfer erstwhile group “D” employees Grade Pay 1800/- Level 1 (Peons, Gangmen, Khalasi, unskilled and semiskilled, etc.) from one department to another or from one Division to another.

2. The need to delegate the powers to change of department in the case of Group “C” Railway Servants has also been experienced. In the light of the above, Board have reviewed the matter and have decided to delegate the powers to Divisional Railway Managers further · so that henceforth it shall be within the competence of Divisional Railway Managers to transfer all non-gazetted Railway employees for divisional controlled cadres from one Department to another Department subject to conditions given in Board’s letter No. E(NG)l-2006/TR/18 dated 25.09.2007, being strictly followed.

3. Accordingly, the Indian Railway Establishment Code, Vol.l, (Fifth Edition-1985) is amended as per ACS No. 133 enclosed.

Please acknowledge receipt.

Hindi version will follow.

Deputy Director Estt (N)
Railway Board

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Concerning the posting at the same place of husband and wife who are working in Government service, the transfer issues have been raised in Parliament on several occasions. In 1980’s these demands began to show its seriousness, because the percentage of women employees were increased in joining the Government services. The Central Government also observed this issue from various forums, a circular had been issued by the Department of Social Welfare in Feb 1976 to all Head of Departments to give serious consideration to the requests of posting of husband and wife at the same station. In order to that order, lot of women employees started to send their request to transfer at the place where their husbands are posted.

The Central Government gave its utmost importance to this issue and as far as possible and within the constraints of administrative feasibility, the husband and wife should be posted at the same station to enable them to lead a normal family life and to ensure the education and welfare of their children. The Department of Personnel and Training issued an OM on 3.4.86, in accordance with the guidelines and instructions in the order given by the Government, all cadre controlling authorities should consider such requests with the utmost sympathy.

The Department of Personnel and Training issued various office memorandums regarding this matter from time to time. The motive of the Government on the petitioners, said in the orders repeatedly, to give utmost importance attached to the enhancement of women’s status in all walks of life and to enable them to lead a normal family life as also to ensure the education and welfare of the children.

Till recently, the persmin has issued total of six orders pertaining the above subject on its website. After implementation of the 6th CPC, the last order has been issued on 30.09.2009. The order said that “On the basis of the 6th CPC reprot, Government servants have already been allowed the facility of Child Care Leave which is admissible till the children attain 18 years of age”. The consolidated guidelines concerened this subject has been provided in the OM dated 12.06.1997. The consolidated guidelines has been amended and published in the last order after implementation of 6th CPC.

In the main guidelines, “The husband & wife, if working in the same Department and if the required level of post is available, should invariably be posted together in order to enable them to lead a normal family life and look after the welfare of their children especially till the children attain 18 years of age. This will not apply on appointment under the central Staffing Scheme. Where only wife is a Govt. servant, the above concessions would be applicable to the Govt. servant. Complaints are sometimes received that even if posts are available in the station of posting of the spouse, the administrative authorities do not accommodate the employees citing administrative reasons. In all such cases, the cadre controlling authority should strive to post the employee at the station of the spouse and in case of inability to do so, specific reasons, therefor, may be communicated to the employee”.

We have made a table of orders for your kind consideration…

The affected employees feel that although the all guidelines for implementing the facility issued by the Government, the Head of Departments are not feasible to make it clear to stricken employees.

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GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
(DEPARTMENT OF PERSONNEL & TRAINING)
LOK SABHA

UNSTARRED QUESTION NO. 2592
(TO BE ANSWERED ON 03.01.2018)

TRANSFER AND POSTING OF WOMEN EMPLOYEES

2592. SHRI C.S. PUTTA RAJU:
Will the PRIME MINISTER be pleased to state:

(a) whether women appointed in Government Service have been deputed in areas far away from their families;
(b) if so, the details thereof;
(c) whether the Government proposes to formulate rules for appointment and transfer of single women working in the Ministries; and
(d) if so, the details thereof?

ANSWER

MINISTER OF STATE IN THE MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS AND MINISTER OF STATE IN THE PRIME MINISTER’S OFFICE (DR. JITENDRA SINGH)

(a)&(b): Respective Ministries / Departments have their own guidelines / policy for transfer and posting of their employees depending upon the specific requirements of that Ministry / Department.

(c) & (d): There is no such proposal under consideration for appointment and transfer of single women working in all Ministries.

Source: http://loksabha.nic.in/

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No. 5/2/2017 -CS-II(C)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

3rd Floor, Lok Nayak Shawan,
Khan Market, New Delhi-110003
Dated: 3rd Oct, 2017

Office Memorandum

Subject: Transfer of Personal Assistant of CSSS under the provision of RTP of CSSS-reg.

The undersigned is directed to refer to this Department’s O.M. No. 25/28/2014-CSII(A) dated 22.07.2015 vide which the revised Rotational Transfer Policy (RTP) for CSSS personnel has been notified. It has accordingly been decided to carry out rotational transfer on the basis of the revised RTP.

2. As per the provision of RTP, the total tenure prescribed for a PA of CSSS in a particular Cadre Unit! Ministry/ Department is 8 years against the cut-off date of 1 sl July, 2016. Officials serving in Ministry/ Department, which are largely regulatory in nature, namely DoPT, MHA, Defence, Legal Affairs and Expenditure will be given a reduced tenure by one year i.e. 7 years against the cut-off date of 1 sl July, 2016.
3. Keeping in view of the above, all the Cadre Units of CSSS are required to furnish the name of all the eligible PAs, who have completed the prescribed tenure, mentioned in para 2 above, as on 01.07.2016 for transfer under RTP to execute the transfer policy smoothly as in Annexure-I.

4. While examining the web based data in respect of the Personal Assistants to be covered under RTP, it has been observed that complete data in respect of a large number of officials are not available. The Cadre Units are, therefore, requested to ensure that the data at Cadre Management System updated. In the meanwhile, the information in respect of PAs be furnished to this Department in the enclosed proforma positively by 16.10.2017.

(Pradeep A)
Under Secretary to the Govt. Of India
Telefax: 24623157

Source: DopT

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OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS (FYS)
10-A, S.K. BOSE ROAD, KOLKATA – 700 001.

No.T/1/72/Circular–29

Date: 24/08/2015

To
1. The Secretary, OFB, 10-A, S.K. Bose Rd., Kol – 700 001
2. All Sr. General Managers I All General Managers, Ordnance I Equipments Factories
3. All Group Controllers & Br. SAO/AOs.

Sub: Travel by Premium Trains on LTC/Official Duty/Tour/Training/Transfer etc. – Clarification reg.

Attention is invited to DoPT O.M. No. 31011/2/2015 Estt.(A-IV) dated 2th January 2015 and Deptt. of Expenditure, Min of Finance, O.M. No. 19046/2/2008-E.IV dated 22/04/2015, it is clarified that travel by Premium Trains by Central Government servants on LTC/Official Duty/Tour/Training/Transfer etc. is not allowed and therefore, the fare charged for Premium Trains by the Indian Railways for the journey performed by Premium Trains shall not be reimbursable. In cases where journey on Official Duty/Tour /Training/Transfer etc. has already been performed by Premium Trains, the amount reimbursed shall be restricted to the admissible normal fare for the entitled class of train travel or the actual fare paid, whichever is less.

It is, therefore, once again impressed upon all concerned not to travel by premium trains on LTC/Official duty / Tour / Training/ Transfer etc. and Controlling / Countersigning Officers are requested to regulate the said claims in terms of the Govt. of India letters cited above.

sd/-
Dy. Cont. of Accounts (Fys.)

Authoirty: www.pcafys.gov.in

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G.I., Dept. of Per. & Trg., O.M.No.11013/10/2013-Estt.A, dated 2.7.2015

Subject: Framing a Transfer Policy in all cadres – regarding

The undersigned is directed to refer to the OMs of even number dated 13thJune, 2014, and 3 July, 2015 wherein all the Ministries/Departments were requested to (i) prescribe Minimum Tenure, (ii) set up a mechanism akin to Civil Services Board for recommending transfer, and (iii) place in public domain the transfer policy.

2. The Rotational Transfer Policy should aim to harmonise objectives of institutional memory, avoid development of vested interests, and provide exposure to the employees of working in different organisations, inter alia ensuring overall growth of an officer. The Transfer Policy should provide for both a minimum as well as maximum tenure. Any transfer before completing the minimum prescribed tenure or stay beyond the maximum tenure should be with the approval of the Committee constituted for the purpose, for reasons to be recorded in writing.

3. The draft Rotational Transfer Policy for the Central Secretariat ServiceNavailable on the website of Department of Personnel and Training at www.persmin.nic.in (Annexure). It lays down guidelines on tenures, postings on promotion, posting on return from leave/deputation, outstation postings, mutual transfers etc. Appropriate provisions on these aspects may be made in the Rotational Transfer Policy in each cadre that will best serve public interest.

4. In addition, instructions of Central Vigilance Commission in the Circular No. 03/09/13 (No.004/VGL/090/225553 dated 11.9.2013) reiterate that sensitive posts should be identified and staff working in these posts strictly rotated after every two/three years to avoid developing vested interests. The OMs of this Department also lay down guidelines on postings of spouse at the same station, and postings of disabled Government servants/ parents of disabled children.

4. The Ministries/Departments/Cadre Authorities may communicate action taken report on the following latest by 10.7.2015, (i) framing of Rotational Transfer Policy and putting up in public domain (ii) Identification of sensitive posts (iii) rotation of officers from sensitive posts in true spirit of the provision.

Click to view the original order

Authority : www.persmin.gov.in

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No. 19046/2/2008-E.IV
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi.
Dated the 22nd April, 2015.

OFFICE MEMORANDUM

Subject:- Travel by Premium Trains on Official Duty/Tour/Training/Transfer etc.- Clarification reg.

References have been received in this Department seeking clarification regarding entitlement of Central Government servants to travel by “Premium Trains”, being run by the Indian Railways, while on Official Duty/Tour/Training/Transfer etc.

It is clarified that travel by Premium Trains by Central Government servants on Official Duty/ Tour/Traininv/Transfer etc. is not allowed and therefore, the fare charged for Premium Trains by the Indian Railways for the journey performed by Premium Trains shall not be reimbursable. In cases where journey on Official Duty/Tour/Training/Transfer etc. has already been performed by Premium Trains, the amount reimbursed shall be restricted to the admissible normal fare for the entitled class of train travel or the actual fare paid, whichever is less.

(A.Bhattacharya)
Under Secretary to the Government of India

Authority : www.finmin.gov.in

Ministry of Finance.

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F.No. A-27017/01/2015-Ad.VI (A)
 Government of India
 Ministry of Finance
 Department of Revenue
 Central Board of Direct Taxes

New Delhi, dated 9th January, 2015

To
All Pr. Chief Commissioner of Income Tax,
All Director General of Income Tax,

Sub: Relaxation for purchase of Air-Tickets on TA (Transfer) from Private Agents – Regarding.

Sir/ Madam,
Kindly find enclosed herewith a copy of GM. of Ad.I Section of Department of Revenue bearing No. FTS No.110738/2014-Ad.I dated 31st December, 2014 alongwith its enclosure on the above mentioned subject for strict compliance by field offices.

Engl. as above.

Yours faithfully,

(Raju Kumar)
Under Secretary to the Govt. India

Finance Ministry orders on Relaxation for purchase of Air-Tickets on TA (Transfer) from Private Agents issued on 31.12.2014

FTS No.110738/2014-Ad.I
 Government of India
 Ministry of Finance
 Department of Revenue

New Delhi, dated the 31 December, 2014

OFFICE MEMORANDUM

Subject: Relaxation for purchase of Air-Tickets on TA (Transfer) from Private Agents – Regarding.

The undersigned is directed to refer to Department of Expenditure’s observation vide its ID Note dated 11.12.2014 (copy enclosed) regarding non-compliance of extant air travel guidelines by field formations of Department of Revenue despite the same being internally circulated by the Department in October, 2012.

2. It. has been observed by the Department of Expenditure that officers of field formations under Department; of Revenue continue to claim ignorance of the extant air travel guidelines with regard to prescribed procedure for purchase of air tickets from authorized travel, agents in respect of air journey performed by them. Department of Expenditure have sought clarification as to how Department of Revenue proposes to ensure that the air travel guidelines are complied with strictly in all its field formations so as to eliminate cases requiring relaxation of air travel guidelines due to ignorance of these instructions.

3. It is, therefore, requested that wide publicity should be given to air travel guidelines issued by Department of Expenditure from time to time in respective field formations of CBDT and CBEC.

(Ajay Kumar Nema)
Director (Hqrs.)

Ministry of Finance
 Department of Expenditure
 (E.IV Branch)

Ref. DoR FNo.339/TA/2013-02225;
DoE ID No.232472/2014 dated 20-08-2014.

The Department of Revenue(DoR) may refer to the proposal seeking relaxation of the guidelines on air travel with regard to prescribed procedure for purchase of air tickets from authorized travel agents only in respect of air journey performed by Shri Akhllesh Ranjan, JS(FT & TR-l) from Mumbai to Delhi on transfer wherein air tickets had been booked from unauthorized travel agent.

2. Further to this Department’s ID Note dated 20-08-2014, DoR may clarify as to how field formations under DoR continue to claim ignorance of the extant air travel guidelines even though these guidelines were internally circulated by DoR in October,2012 and how DoR proposes to ensure that the air travel guidelines are compiled with strictly in all its field formation so as to eliminate cases requiring relaxation of air travel guidelines due to ignorance of these instructions.

3. Further, DoR is advised to obtain a formal communication from Air India,as claimed by Shri Akhilesh Ranjan. JS(FT & TR-1) at para 4 on page 9/N (ante), that Air India is unable to verify the airfare charged by the unauthorized travel agent or indicate difference in the airfare, if any, after verification by Air India.

(A. Bhattacharya)
Under Secretary to the Government of India

Source Document: www.irsofficersonline.gov.in

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