Tele : 25684645
Telefax : 011-25684946
Email : jditechsl@echs gov.in

Central Organisation ECHS
Adjutant General’s Branch
Integrated Headquarters of
MoD (Army), Maude Lines,
Delhi Cantt – 110 010

13 Sep 2018

B/49711-IT/AG/ECHS

IHQ of MoD (Air Force)
IHQ of MoD (Navy)
HQ South Comd (A/ECHS)
HQ East Comd (A/ECHS)
HQ West Comd(A/ECHS)
HQ Central Comd(A/ECHS)
Northern Comd(A/ECHS)
South West Comd(A/ECHS)

All Regional Centres

HANDING OVER OF ECHS SMART CARD TO ECHS BENEFICIARIES

1. 64 KB Smart Card is being filled ‘online‘ followed by ‘online‘ verification before the data goes to the Card making company to print & despatch the Cards. Contracting company despatches the Smart Cards to Regional Centres in Station Headquarter packets. Regional Centres despatch these Stn HQ packets to Stn HQs.

2. Once the Cards are received at Station Headquarters, these have to be accounted for. SMS is sent to the beneficiary alongwith OTP to come & collect Card at the Stn HQ. Once OTP is fed into the system, activated card is handed over to the beneficiary for use.

3. . Station Headquarters are currently responsible not only for issue of new Smart Cards but also to collect old cards/temp slips besides physical verification of all beneficiaries as this is the only stage when physical presence is being used for authentication.

4. A number of Ex-Servicemen have represented that they are finding it inconvenient to take all the beneficiaries to the dependent Station Headquarters for collection of ECHS Cards besides Station Headquarters being far off from their place of residence.

5. The competent authority has approved the following for collecting new 64 Kb Cards from respective Station Headquarters :-

(a) The primary beneficiary can collect his own card and the cards of his dependents from Station Headquarters.

(b) The primary beneficiary will be responsible to handover all the old
Cards/Temp Slip as applicable to Station Headquarters while collecting the Cards of self and dependents.

(c) The primary beneficiary will be responsible to produce required
documents to ‘establish that the dependents are entitled for the ECHS Card.

(d) The Station HQ can also distribute the Cards at Polyclinic on specified days /dates and any nominated location on a pre announced date, as per the procedure laid down for online endorsement & accounting of Cards & documents.

6. Option of video call based verification using mobile, if needed, could also be utilized.

7. Station Headquarters will continue to remain responsible for accounting.

8. Regional Centres to fwd a copy of this letter to all Station Headquarters covering their Polyclinics.

s/d
(Rakesh Kakar)
Col (Retd)
Jt Dir (Stats & Automation)
for MD ECHS

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ECHS has issued a communication to al the Regional Centres of the ECHS regarding issue of temporary slips till the availability of Smart Card as per the formats enclosed.

B/49711-SC/ AG/ECHS

All Regional Centres ECHS

ACTIONS TO BE TAKEN BY REGIONAL CENTRES ECHS ON ISSUE OF TEMPORARY SLIP IN LIEU OF SMART CARD

1. Further to this Organisation letter No. B/49711-SC/ AG/ECHS dated 27 Jul 2015.

2. The format of the Temporary Slip to be given to the beneficiaries till such time the Smart Cards operations resume is enclosed. The same is also available on the ECHS website i.e.www.echs.gov.in and should replace Page No 7 (revised receipt enclosed) of the existing Application Form. The following aspects will be ensured while giving the Temporary Slip:-

(a) A unique Registration would be allocated to each slip. The format of which is enclosed as Appendix A.
(b) The validity of the slip will be of one year from the date of issue. The same should be unambiguously endorsed on the Temporary Slip.
(c) Photographs along with Name and Date of Birth wrt each beneficiary should be endorsed on Slip.
(d) PPO No., Aadhar No., and Mobile No. must be mentioned on the Slip.
(e) Veterans must be encouraged to register for Jeeavan Praman Scheme.
(f) They must be advised to get the slip laminated and keep in safe custody.

3. To ensure integrity of the data on the slip following measure will be taken:-

(a) All issuing authority will ensure that the slip is scanned and a record is kept with them in the PDF format.
(b) The Temporary Slip will be activated only after it has been signed by’ the OIC, Parent Polyclinic and details to be entered into the register maintained for the same at Polyclinics. Format for the same is enclosed (Appx B) All future referrals will be linked to the Unique No recorded at Parent Polyclinics.
(c) All issuing authority will open a Digilocker – Account at http://digilocker.gov.in (procedure for the same is enclosed (Appx C)) and e-sign all uploaded temporary slips. The account will be opened with the Aadhar No. of issuing officer and he shall be responsible for uploading the scanned slips and e-signing it.
(d) In case of loss of the temporary slip the e-signed temporary slip available in the digital locker of the issuing authority will be demanded by the nearest-Stn HQ/Regional centre ECHS after interaction with the issuing authority over email and a printout shall be given to the beneficiary after verifying the credentials and satisfying that the slip has genuinely been lost

4. Reports and Returns wrt Temporary Slip as sought vide our letter referred above must be sent the every month.

5. Forwarded for further action please.

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