Latest DoPT Orders 2021

Confidential

No. 142/20/2017-AVD.I/D (Pt.I)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

North Block, New Delhi
Dated 15th March, 2021

OFFICE MEMORANDUM

Subject: Introduction of Single Window System in Department of Personnel & Training for receiving proposals for initiation of disciplinary proceedings and sanction for prosecution under the Prevention of Corruption Act, 1988 against the Group A officers of Central Secretariat Services (CSS & CSSS) – reg.

The undersigned is directed to refer to this Department’s O.M. No. 142/18/2013-AVD-I dated 24.02.2014 (copy enclosed) and letter No. 142/4/2012- AVD. I dated 28.07.2014 (copy enclosed), vide which this Department has introduced the Single Window System for receiving proposals for initiation of Disciplinary proceedings and sanction for prosecution under the Prevention of Corruption Act, 1988, respectively

2. It has been noticed that even when there is a Single Window System available, the majority of the Ministries/ Departments are still forwarding their proposals through DAK, which should be avoided.
3. All Ministries/Departments are therefore once again requested to take note of the Single Window System that was introduced in the DOP&T w.ef 01.03.2014 and bring the same to the notice of all concerned. It may also be ensured that the Check List is countersigned by an officer, not below the level of Joint Secretary of the administrative Ministry/ Department concerned. Further, it may be noted that this Department shall not be responsible for any legal issues arising out of the delay in processing or not processing of the matter that is not received through the proper channel.

Encl.: As above.

(Mahesh Chandra)
Under Secretary to the Govt. of India

To,
All Ministries/Departments of Government of India

Source: DoPT

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F.No.142/1/2019-AVD (IB)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

North Block, New Delhi
Dated the 5th August, 2020

To

1. All Ministries /Departments of Government of India (As per standard list);
2. The Chief Secretaries of all the State Governments;
3. The Administrator of all Union Territories.

Sub: Circulation of Revised Check-List for forwarding the disciplinary proceedings proposals / cases to Department of Personnel & Training against IAS Officers under Single Window System prescribed vide OM No.142/16/2013-AVD – I dated 10th February 2014 – reg.

Sir/ Madam,

The Department of Personnel & Training (DoPT) deals with the disciplinary matters of the officers of the Indian Administrative Services (IAS), being their cadre controlling department. It receives the proposals for disciplinary proceedings against the IAS officers working in connection with the affairs of the State, from the State Government; and against the IAS officers working under various Ministries/ Departments in the Central Government, from the Central Ministries/ Departments of the Government of India; under the All India Services (Discipline & Appeal) Rules, 1969 and All India Services (Death-cum-Retirement Benefits) Rules, 1958. Besides, it is also entrusted with dealing with the Appeals/ Memorials and Revision/ Review under the said Rules.

IAS Officers under Single Window System

2. It is the responsibility of the Disciplinary Authorities concerned to lead the departmental proceedings to their logical conclusion. Inordinate and inexplicable delay in conclusion of the disciplinary proceedings vitiates the proceedings and sometimes leads to litigations. This delay is mainly attributed to the documentary and procedural deficiencies and a lot of time is consumed in avoidable protracted correspondence with the State Government or the Ministry/ Department concerned, for furnishing requisite documents/ case-records or fulfilling the procedural deficiencies.
3. Accordingly, a proforma check list was prescribed vide this Department’s OM No.142/16/2013 -AVD.l dated 10th February 2014 for referring disciplinary proceedings proposals/cases against IAS officers to Department of Personnel & Training under Single Window System. However, pursuant to OM No. 39011/08/2016 – Estt. (B) dated 28th December 2018 and to align with the requirements prescribed for submission of cases to UPSC for referring the disciplinary cases to UPSC, it has been felt necessary to revise the checklists for submission of disciplinary proceedings proposals/ cases to DaRT for onward reference to UPSC for its statutory advice.
4. Therefore, it has now been decided to prescribe new checklists as per enclosed Appendices I & II in supersession of the checklists prescribed vide the Appendices to this Department’s OM No.142/16/201 3-AVD.l dated 10th February 2014.
5. Submission of a disciplinary cases against an IAS officer and requisite case records will be checked against these new checklists through the single window system in DoPT. Appendix I to be followed hereafter; has 4 different checklists catering to 4 different situations (as described in the following table) in which a proposal of disciplinary proceeding against an IAS officer is to be submitted to DOPT by the concerned State Government / Central Ministry /Department. Appendix II contains list of documents and folders which need to be submitted while submitting the disciplinary case through Single Window System. Another Appendix III has been enclosed which contains the Model letters for forwarding the proposals to Government of India, for each of the 4 situations of Appendix I.
6. Therefore, it is requested to submit the proposals of disciplinary cases against IAS officers to DoPT as per the appropriate Appendix that may be applicable in light of the situation for the case at hand with following details to ensure proper submission of proposals by various State Governments /Ministries/ Departments as per the requirement of UPSC.

7. Further, it is also expected that the complete reference is received in this Department at least six months (180 days) prior to the retirement of the charged officer for complete examination of the proposal. Wherever the time of submission of case to this Department is less than six months (180 days) from the date of retirement of the officer, cogent reasons justifying late submission of case to this Department are also required to be submitted.
8. The operation of Single Window System requires the representatives of the State Government/ Ministries/ Departments of the Government of India seek prior appointment from concerned Under Secretary. During the appointed time, complete verification/ scrutiny of documents will be done and only such cases which are reckoned and found complete in all respects shall be accepted for processing. Cases found deficient vis-a-vis the mandated check-list will be returned therewith, and the case would not be deemed to have been received until it is received in complete form as per the check-list.
9. The State Governments/ Ministries/ Departments of Government of India will be required to depute an officer not below the rank of the Under Secretary with his/her official seal and who is well conversant with the case to submit the records of the disciplinary case as per the check-list, in this Department. In the DoPT, Under Secretary (AVD-l.B), Room No.268B, North Block (through Gate No.4, Tele No. 011-2309-2298) will receive the Disciplinary cases referred to by the State Government and Under Secretary (AVD-l.C.l), Room No.270, North Block (through Gate No.4, Tele No.: 011-23092957) will receive the disciplinary cases referred to by the Ministries/Departments in Central Government from 11.00 a.m. to 1.00 p.m. and 2.30 to 4.00 p.m. on all working days.
   
   Also check:  Launch of ePratiniyukti – a single window, online Deputation Module for receipt and processing of deputation applications / Cadre Clearance of IRS (C&CE) Officers
   
10. Finally, Rule 6(1) (b)(ii) of AIS(DCRB) Rules,1958 stipulate time-limit for instituting disciplinary proceedings against a pensioner. Therefore, a proposal where time available for Disciplinary Authority for according sanction under said Rule is less than six months from the date of submission of the proposal to DoPT by Ministry/Department/State, the proposal will not be accepted on same day. In such case, DoPT would be afforded a time-limit of up to five working days to analyse the proposal before accepting or returning in case there is requirement of any information/clarification /document.
11. It is requested that the above instructions are strictly followed with immediate effect while submitting the proposals of disciplinary proceedings against IAS officers, with a view to streamline and expedite the processing.

Also check: Monitoring the performance of freshly recruited officers who are on probation period – DoPT instructions

Yours faithfully,

(Khushboo Goel Chowdhary)
Deputy (Secretary(S&v)
Tel. No. 011-23092483

Enclosure:
a) Appendix-I
b) Appendix-II
c) Appendix-III.

Source: DoPT

The post Revised Check-List for forwarding the disciplinary proceedings proposals/cases to DoPT against IAS Officers under Single Window System appeared first on CENTRAL GOVERNMENT EMPLOYEES NEWS.

F.NO.AB-14017/10/2016-Estt.RR
Government of India
Ministry of Personnel, Public Grievance and Pensions
Department of Personnel and Training
Establishment-I Division

North Block
New Delhi, the 14th July,2016.

Sub: Introduction of single window system for acceptance of proposals for framing/amendment of recruitment rules.

In order to reduce the time cycle in finalisation of proposal relating to framing/amendment of RRs and to streamline the processes involved, it has been decided that henceforth all proposals for framing/amendment of Recruitment Rules (RRs) will be received
under single window system.

2. The proposals shall be submitted under the Single Window System on Tuesdays and Thursdays of every week between 10.00 AM to 12.00 Noon. The concerned Under Secretaries of the Administrative Ministry/Department shall attend a meeting with the officers concerned in RR Division of DoP&T on the scheduled day and time. In case the concerned Nodal Officers are not attending office, then the link officer will receive the proposals. The Ministries/Departments may ensure that all the points indicated in the checklist are fulfilled. A copy of the checklist is enclosed at Annexure-I. The work allocation of RR Division of this Department among the three Units including contact details is enclosed at Annexure-II.
3. Only those proposals which are fulfilling all the requirements of the checklist will be processed for providing comments/approvals.
4. This Department has developed a Web Based Information System so as to enable the Ministries and Departments to know the current status of consideration /disposal of proposals relating to framing/amendment of Recruitment Rules and Search-cum-Selection Committee.  The Departments are requested to visit the website of DoP&T for ascertaining the status of consideration of proposal. The meeting, if any, fixed by the Department of Personnel & Training to discuss regarding the proposals will also be informed through the system.

The Ministries/Departments may continue to follow all the existing instructions on the subject, including consultation with UPSC and Legislative Department.

(Jayanthi G.)
Director(E.I)
Tel: 23092479

DOPT

The post Introduction of single window system for acceptance of proposals for framing/amendment of recruitment rules appeared first on CENTRAL GOVERNMENT EMPLOYEES NEWS.

North Block, New Delhi
Dated: 6th June, 2016

OFFICE MEMORANDUM

Subject: Introduction of single window system for acceptance of proposals for framing/amendment of Recruitment Rules.
The Department of Personnel & Training is considering to introduce a Single Window System to examine the proposals relating to framing/amendment of Recruitment Rules which would help in reducing the time cycle in finalization of proposals relating to RRs and to streamline the processes involved.

2. Further, this Department has also developed an additional feature in the existing on-line system namely Recruitment Rules  Formulation, Amendment & Monitoring System(RRFAMS), which is a web based information system for imparting information regarding_status-of-proposals of_Recruitment Rules received in DoPT. This would enable the Ministries and Departments to get an update on the current status of their proposal relating to framing/amendments of Recruitment Rules referred to DoP&T. A Draft OM to this effect is annexed herewith.

3. Ministries/Departrnents are, therefore, requested to send their comments to dire1-dopt@nic.in on the proposed O.M. positively by 27.6.2016.

(G. Jayanthi)
Director (E-1)

To,
NIC, DoPT for uploading on Department’s website.

F.NO.AB-14017/10/2016-Estt.RR(3123439)
Government of India
Ministry of Personnel, Public Grievance and Pensions
Department of Personnel and Training
Establishment-I Division

North Block
New Delhi the 2016.

Office Memorandum

Sub: Introduction of single window system for acceptance of proposals for framing/amendment of recruitment rules.
In order to reduce the time cycle in finalisation of proposal relating to framing/amendment of RRs and to streamline the processes involved, it has been decided that henceforth all proposals for framing/amendment of Recruitment Rules (RRs) will be received under single window system.
2. The proposals shall be submitted under the Single Window System on Tuesdays and Thursdays of every week between 10.00 AM to 12.00 Noon. The concerned Under Secretaries of the Administrative Ministry/Department shall attend a meeting with the officers concerned in RR Division of DoP&T on the
scheduled day and time. In case the concerned Nodal Officers are not attending office, then the link officer will receive the proposals. The Ministries/Departments may ensure that all the points indicated in the checklist are fulfilled. A copy of the checklist is enclosed at Annexure-I. The work allocation of RR Division of this Department among the three Units including contact details is enclosed at Annexure-II.
3. Only those proposals which are fulfilling all the requirements of the checklist will be processed for providing comments/approvals.

4. This Department has developed a Web-Based Information System so as to enable the Ministries and Departments to know the current status of consideration /disposal of proposals relating to framing/amendment of Recruitment Rules and Search-cum-Selection Committee. The Departments are requested to visit the
website of DoP&T for ascertaining the status of consideration of proposal. The meeting, if any, fixed by the Department of Personnel & Training to discuss regarding the proposals will also be informed through the system. The Ministries/Departments may continue to follow all the existing instructions on the subject, including consultation with UPSC and Legislative Department.

(Jayanthi G.)
Director(E.I)
Tel: 23092479

To
All the Ministries and Departments.

DoPT Circular

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