RBE No.74/2023

भारत सरकार/ GOVERNMENT OF INDIA
रेल मंत्रालय/ MINISTRY OF RAILWAYS
रेलवे बोर्ड/ (RAILWAY BOARD)

No. E(NG)I/ 2023/TR/15

New Delhi, Dated : 08.06.2023

The General Manager (P)
All Zonal Railways/PUs

Sub: Exemption from the routine exercise of transfer/rotational transfer.

Ref: 1. Board’s letter No. E(NG)I -91/TR/13 dated 11.02.1992.
2. Board’s letter No. E(NG)I/ 2014/TR/4 dated 06.05.2014. ©
3. Board’s letter No. E(NG)I -2015/TR/20 dated 10.02.2017.
4. Board’s letter No. E(NG)I -2019/TR/1 dated 30.01.2019.

Kindly refer to Board’s letter of even no. dated 24.04.2023 regarding guidelines for exemption from the routine exercise of transfer/rotational transfer to Persons with Disabilities, wherein instructions on the subject of exemption from the routine exercise of transfer/ rotational transfer were reiterated.

2. In continuation of the instructions mentioned therein it is stated that guidelines were issued vide Board’s letter no. E(NG)I/2014/TR/4 dated 06.05.2014 forwarding copy of DoPT’s OM No. 36035/3/2013-Estt(Res). dated 31.03.2014, para H of which reads as under:-

“As far as possible, the persons with disabilities may be exempted from the rotational transfer policy/ transfer and be allowed to continue in the same job, where they would have achieved the desired performance. Further, preference in place of posting at the time of transfer/ promotion may be given to the persons with disability subject to the administrative constraints.
The practice of considering choice of place of posting in case of persons with disabilities may be continued. To the extent feasible, they may be retained in the same job, where their services could be optimally utilized.”

3. The aforementioned provisions are also hereby reiterated for strict compliance.

(Sanjay Kumar)
Dy. Director \Estt (N)
Railway Board

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No.DOPT- 1669289 899529
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel and Training
ESTT. (Estt. A-IV)

(Dated 24 November, 2022 )

OFFICE MEMORANDUM

Framing of transfer policy by all cadres and Posting of husband and wife at the same station

A. Rotational Transfer Policy RTP

1. Draft RTP for the CSS laying down guidelines on tenures, postings on promotion, posting on return from leave/deputation, outstation postings, mutual transfers etc. was placed on the website of DOP&T with the aim to harmonise objectives of institutional memory, avoid development of vested interests, and provide exposure to the employees of working in different organisations, inter alia ensuring overall growth of an officer. All the Ministries/Departments were requested to (i) prescribe Minimum Tenure; (ii) set up a mechanism akin to Civil Services Board for recommending transfer; and (iii) place in public domain the transfer policy. Salient features of the RTP is at annexure to the OM No. 11013/10/2013-Estt.(A) dated 02nd July, 2015.

2. In addition to the Salient features of the RTP, instructions of Central Vigilance Commission reiterate that sensitive posts should be identified and staff working in these posts strictly rotated after every two/three years to avoid developing vested interests.

[O.M. No. 11013/10/2013 -Estt.(A) dated 02.07.2015]

B. Posting of husband and wife at the same station

1. In view of the utmost importance attached to the enhancement of women’s status in all walks of life and to enable them to lead a normal family life as also to ensure the education and welfare of the children, guidelines were issued by DOP&T in O.M No. 28034/7/86-Estt.(A) dated 3.4.86 and No.28034/2/97-Estt.(A) dated 12.6.97 for posting of husband and wife who are in Government service, at the same station. Department had on 23.8.2004 issued instructions to all Mins./Deptts. to follow the above guidelines in letter and spirit.

2. In the context of the need to make concerted efforts to increase representation of women in Central Government jobs, these guidelines were reviewed to see whether the instructions could be made mandatory, and it was decided that when both spouses are in same Central Service or working in same Deptt. and if posts are available, they may mandatorily be posted at the same station. The consolidated guidelines are as follows:-

• (i) Where the spouses belong to the same All India Service or two of the All India Services, namely lAS, IPS and Indian Forest Service (Group ‘A’);
• The spouse may be transferred to the same cadre by providing for a cadre transfer of one spouse to the Cadre of the other spouse, on the request of the member of service subject to the member of service not being posted under this process to his/her home cadre. Postings within the Cadre will, of course, fall within the purview of the State Govt.
• (ii) Where one spouse belongs to one of the All India Services and the other spouse belongs’ to one of the Central Services:-
• The cadre controlling authority of the Central Service may post the officer to the station or if there is no post in that station, to the State where the other spouse belonging to the All India service is posted.
• (iii) Where the spouses belong to the same Central Service:-
• The Cadre controlling authority may post the spouses to the same station.
• (iv) Where the spouse belongs to one Central Service and the other spouse belongs to another Central Service:-
• The spouse with the longer service at a station may apply to his/her appropriate cadre controlling authority and the said authority may post the said officer to the station or if there is no post in that station to the nearest station where the post exists. In case that authority, after consideration of the request, is not in a position to accede to the request, on the basis of non-availability of vacant post, the spouse with lesser service may apply to the appropriate cadre authority accordingly, and that authority will consider such requests for posting the said officer to the station or if there is no post in that station to the nearest station where the post exists.
• (v) Where one spouse belongs to an All India Service and the other spouse belongs to a Public Sector Undertaking:-
• The spouse employed under the Public Sector Undertaking may apply to the competent authority and said authority may post the said officer to the station, or if there is no post under the PSU in that station, to the State where the other spouse is posted.
• (vi) Where one spouse belongs to a Central Service and the other spouse belongs to a PSU:-
• The spouse employed under the PSU ‘may apply to the competent authority and the said authority may post the officer to the station or if there is no post under the PSU in that station, to the station nearest to the station where the other spouse is posted. If, however, the request cannot be granted because the PSU has no post in the said station, then the spouse belonging to the Central Service may apply to the appropriate cadre controlling authority and the said authority may post the said officer to the station or if there is no post in that station, to the station nearest to the station where the spouse employed under PSU is posted.
• (vii) Where one spouse is employed under the Central Govt. and the other spouse is employed under the state Govt.:-
• The spouse employed under the Central Govt. may apply to the competent authority and the competent authority may post the said officer to the station or if there is no post in that station to the State where the other spouse is posted.
• (viii) “The husband & wife, if working in the same Department and if the required level of post is available, should invariably be posted together in order to enable them to lead a normal family life and look after the welfare of their children especially till the children attain 18 years of age. This will not apply on appointment under the central Staffing Scheme. Where only wife is a Govt. servant, the above concessions would be applicable to the Govt. servant.

3. Complaints are sometimes received that even if posts are available in the station of posting of the spouse, the administrative authorities do not accommodate the employees citing administrative reasons. In all such cases, the cadre controlling authority should strive to post the employee at the station of the spouse and in case of inability to do so, specific reasons, therefore, may be communicated to the employee.

4. Although, normal channels of representations/complaints redressal mechanism exist in the Min./Depts., added safeguards to prevent noncompliance may be provided by ensuring that the complaints against nonadherence to the instructions are be decided by the authorities at least one level above the authorities which took the original decision when they are below the level of secretary to the Govt. of India/Head of the PSU concerned and all such representations are considered and disposed off in time bound manner.

[O.M No. 28034/9/2009 -Estt.(A) dated 30.09.2009]

C. Posting of physically handicapped candidates and parents of mentally retarded children

1. In the case of holders of Group-C or Group-D posts who have been recruited on regional basis and who are physically handicapped, such persons may be given posting, as far as possible, subject to administrative constraints, near their native places within the region.

2. Requests from physically handicapped employees belonging to Groups A, B, C and D for transfer to or near their native places may also be given preference.

3. Considering that the facilities for medical help and education of mentally retarded children may not be available at all stations, a choice in the place of posting is likely to be of some help to the parent in taking care of such a child. While administratively it may not be possible in all cases to ensure posting of such employees at a place of his/her choice, Ministries/ Departments are requested to take a sympathetic view on the merits of each case and accommodate such requests for position to the extent possible.

[O.M No. 14017/16/2002 -Estt.(RR) dated 13/03/2002]

[O.M No. 14017/41/1990 -Estt.(RR) dated 15/02/1991]

[O.M No. 14017/41/1990 -Estt.(RR) dated 10/05/1990]

D. In case any reference to the relevant OM is required, the same may be accessed by clicking on the hyperlink given below or from the DOPT’s website.

• O.M. No. 11013/10/2013 -Estt.(A) dated 02.07.2015
• O.M. No.41017/2/2015 -Estt.(A)dated 17.04.2015
• O.M. No.11013/10/2013 -Estt.(A)dated 31.07.2014
• O.M. No.11013/10/2013 -Estt.(A)dated 13.06.2014
• O.M. No.28034/9/2009 -Estt.(A)dated 30.09.2009
• O.M. No. 28034/23/2004 -Estt.(A)dated 23.08.2004
• O.M. No. 28034/2/97 -Estt.A)dated 12.06.1997
• O.M. No.28034/7/86 -Estt.(A)dated 03.04.1986

E. All Ministries/ Departments are requested to follow the above instructions including the instructions contained in the OMs mentioned in it, strictly and to ensure its wide circulation amongst all the concerned.

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Latest DoPT Orders 2022

No. 21/19/2022 – CS .I(P)
Ministry of Personnel, Pension and Public Grievances
Department of Personnel and Training
Government of India

Lok Nayak Bhawan, New Delhi
Dated the 2nd November, 2022

OFFICE MEMORANDUM

Sub: Consolidated guidelines on Rotational Transfer Policy (RTP) for Central Secretariat Service – Regarding.

The Central Secretariat Service (CSS) is managed centrally in CS.I Division of Department of Personnel & Training (DoPT) for all matters relating to appointment, promotion, posting/transfer etc. CSS provides a permanent bureaucratic set up in the Central Secretariat and officers of the service provide continuity in the Central Secretariat. As a part of the cadre management , the officers of the Service can be posted to any Ministry/Department under Central Secretariat and other offices participating in CSS in Delhi and also located outside Delhi.

2. In order to manage transfer/ posting of the officers of the CSS in a definite framework, a Rotational Transfer Policy (RTP) has been in existence for quite some time. As various amendments in the policy have since been made at different times, it is felt to consolidate the same and accordingly , the consolidated guidelines with certain amendments on RTP in CSS have been drawn up and annexed herewith for information and compliance.

(P.B. Sahu)
Deputy Secretary to the Govt. of India

Consolidated Guidelines on Rotational Transfer Policy (RTP) for Officers of Central Secretariat Service (CSS)

1. Grouping of Ministries/ Departments

(i) Ministries/ Departments have been divided into two groups – Group ‘A’ and Group ‘B’ vide Annexure-I. If an officer has served his tenure in Group ‘A’, he/she will be eligible for transfer to Group ‘B’ and vice versa.

(ii) However, an officer posted in Group ‘A’ Ministry/ Department may also opt for posting to another Ministry/ Department in Group ‘A’ on promotion. On his posting in the new Ministry/ Department in Group ‘A’, tenure will be counted afresh for future transfer under RTP.

2. Tenure

The minimum tenure required in a particular Ministry/ Department to be eligible for transfer from one cadre to another is as under:

3. Transfer on promotion and exemption thereof

(i) On promotion, an officer at any level shall be posted out of the Ministry/ Department if he/she has served in the same Ministry/ Department in any capacity for a period exceeding the prescribed tenure for the promotion post.

(ii) If the officer is due for superannuation within two years, he/she will be retained in the same Ministry/ Department against an existing vacancy of the promotional post. In case of no vacancy of the promotional post, then the officer will be transferred to another Ministry/ Department.

(iii) If the officer is due for superannuation within six months on promotion, he/she will not be transferred as in such a short period one cannot be expected to contribute usefully in another Ministry/ Department. Further, such a transfer may result in delay in finalisation of pension papers. Such an officer will be retained in the same Ministry/ Department against an available vacancy of the promotional post. In the absence of a vacancy, the post held by him/her will be upgraded on personal basis by keeping one post in another Ministry/ Department vacant so as not to exceed the cadre strength. On retirement, the post will revert to its original level.

4. Officers exempted from transfer under RTP

(i) Officers of all grades within two years of superannuation will be exempted from rotational transfers.

(ii) Officers likely to be promoted within one year shall be exempted from the RTP as on promotion officers are transferred if they have completed the prescribed tenure for the promotional post.

5. Offices exempted under RTP

Officers serving in PMO, Cabinet Secretariat, O/o Solicitor General & Attorney General, Addl. Solicitor General will be exempted under RTP. It is considered necessary that these offices may be allowed to retain officers of choice beyond the prescribed tenure under RTP. However, before issue of transfer orders under RTP, these offices will be notified about the officers matured for transfer and if the office concerned decides to retain any of the officers also keeping in view the willingness of the officers concerned, it will inform DoPT and such officers will be exempted from RTP. This exercise will be repeated every year.

6. Surrender of Officers

(i) Unilateral surrender or relieving of officers on any ground is not allowed as surrender or relieving of an officer poses several problems to the Cadre Controlling Authority. If an officer is not performing, Ministries/ Departments concerned are expected to initiate appropriate action either to penalize or to reform the officer. Moreover, the officer surrendered/ relieved has to be posted somewhere and it will be difficult for the Ministry/ Department, where he/she is posted to work with such an officer. If situation warrants that an officer has to be surrendered/ relieved, then a request should be made to DoPT with detailed reasons and DoPT will consider the request on merits, whether to transfer the officer or not.

(ii) If despite the instructions, any Ministry/ Department surrenders an officer unilaterally, then such surrender would be presumed to have been made along with the post and the sanctioned strength of the concerned Ministry/ Department would be reduced accordingly and no replacement would be provided to the cadre unit concerned for one year. After expiry of one year, the position will be reviewed for restoration of the post and posting of an officer.

7. Posting of Officers on return from Deputation/ Long Leave/ Long Term Training

(i) An officer of any grade is required to report to CS.I Division (DoPT) on his/her return from deputation/ long leave/ long term training and will be posted to any Ministry/ Department based on the administrative exigencies. In such cases, this posting will be treated as a fresh tenure. In case it is decided that an officer is to be posted back to the same Ministry/ Department he last served, then his tenure will be limited to the balance period of the tenure prescribed for the grade subject to the availability of the vacancy and subject to the condition that at least one year of balance tenure is left.

(ii) Period of leave/ training exceeding six months will be treated as long leave/ long term training for the purpose of posting under RTP.

(iii) Officers to be retained on promotion in the same Ministry/ Department in terms of the RTP would be adjusted first and only thereafter officers returning from deputation, long leave or training would be considered for retention, subject to availability of vacancy.

(iv) In all cases not covered under existing provisions like merger and winding up of Departments/ Ministries etc., the posting to Group ‘A’ and ‘B’ of the officer would be determined as follows:

(a) If balance term in a particular Group available is 2 years or more, then the officer would be posted to the Group in which the erstwhile Department/ Ministry was categorized.

(b) If balance term in a particular Group available is less than 2 years, then the officer would be posted to the Group where his/her entire service is less.

8. Posting to the Ministry/ Department earlier worked

An officer who is to be transferred out on promotion from the current Ministry/ Department on completion of prescribed tenure or for want of a vacancy of the promotional post as the case may be, and on rotational transfer may also be allowed option for posting in a Ministry/ Department where he earlier served subject to the condition that there is a gap of period which is equal to tenure prescribed for the post.

9. Preference for posting

(i) Promotion is made against available vacancies. Preferences for posting on promotion, if allowed, shall be accommodated as far as possible within the available vacancies and in the order of seniority.

(ii) The list of officers who are in the approved panel for promotion and to be promoted in the next order will be notified on the website of this Department along with the vacancy position. Officers concerned may furnish three preferences for posting within the available vacancies within 7 days of notification of vacancies.

(iii) Occasions arise that some vacancies are to be filled up immediately on functional needs, and on such occasions, it is not possible to wait for the next promotion order. As such vacancies are filled up by the next officer in the panel approved for promotion and in such cases the question of seeking preferences will not arise.

(iv) Posting on promotion/ transfer will be recommended by a Placement Committee, as per functional need and its recommendations will be approved by the Competent Authority.

(v) The Placement Committee will recommend posting of officers either on promotion or under rotational transfer keeping in view relevant factors viz. vacancies, seniority, preference for posting, past experience, specialized training done, etc. In case of isolated postings involving few officers returning from long leave, long term training, and repatriation from deputation etc., approval of the Competent Authority will be obtained without the Placement Committee procedure to avoid delay in posting of officers.

(vi) For posting of officers to PMO, Cabinet Secretariat and Central Vigilance Commission, as identified by these offices, no willingness will be sought and the officers will be posted to these offices even without their completion of tenure in the Cadre Unit/ Ministry/ Department.

(vii) CS.I Division (DoPT) will share the list of CSS Officers eligible/ covered under RTP with UPSC in each grade and to consider the request of the Commission for retention on case to case basis and in exceptional cases. Retention, so allowed, will be for a period not exceeding 50% of the normal tenure or till the promotion of the officer, whichever is earlier.

(viii) Any Officer who is not clear from vigilance angle and who may/ may not be due for transfer under RTP may be transferred out in case a report is received from the concerned Ministry/ Department. Such an officer will be posted to a non- sensitive post in any Ministry/ Department without seeking his option for posting irrespective of the tenure of his posting in that Ministry/ Department.

10. Outstation Posting

The offices of the Central Ministries/ Departments participating in the Central Secretariat Service (CSS) are mostly located in the National Capital Region (NCR). However, there are a few posts of CSS which are located outside NCR in the various regions of the country. The CSS being a transferable service, members of the CSS are liable to be posted to such posts located outside NCR also. Posts of CSS located outside NCR will be filled up as under:

(i) Section Officers’ Grade and Assistant Section Officers’ Grade:

(a) The cadre-unit will fill up the post from amongst the officers of the Ministry/ Department by circulating the post. In case of non-availability of officers within the Ministry/ Department, the cadre unit will approach DoPT. DoPT will circulate the post and invite applications from eligible CSS officers in all the Ministries/ Departments and post the selected officer to the outstation vacancy.

(b) Once posted to an outstation office, an officer in ASO/ SO grade will have tenure of seven years i.e. the maximum proposed up to this level, irrespective of the tenure rendered in the Ministry/ Department at Delhi.

Prescription of an assured tenure in such outstation posting is considered necessary as officers seek outstation posting generally on compelling family circumstances.

(c) If no application is received after circulation by DoPT, the present incumbent will be allowed to continue on the post for one more year after which the post will be re-circulated once a year till a new incumbent is selected.

(ii) Under Secretary and above level posts:

For US and above level vacancies in offices located outside NCR, CS.I Division will invite applications from the willing officers. On the basis of applications received, an officer will be posted with the approval of the competent authority keeping in view the posting profile of the officer/ his family circumstances requiring posting to the particular station etc. The tenure of the officer in the outstation posting will be five years.

(iii) On conclusion of outstation posting, officers of all grades will report to DoPT for further posting provided they had completed the prescribed tenure under RTP i.e. tenure in the Ministry/ Department at Delhi + outstation office of the same Ministry/ Department.

(iv) In the absence of willing officers, DoPT may at its discretion post officers to such outstation postings as CSS carries all India service liability.

11. Mutual Transfer

Request for mutual transfer of officers may be considered by the Department of Personnel & Training subject to the following conditions:

(i) Both of the officers applied for mutual transfer should have completed at least 50% of the tenure prescribed for the post.

(ii) The request has been recommended by the Secretary of the Departments concerned.

(iii) The officers concerned should be clear from vigilance angle.

(iv) Requests for mutual transfers will be considered on case-to-case basis keeping functional considerations in mind.

(v) Tenure on mutual transfer in the new Ministry/ Department will be counted afresh for further transfer under RTP.

12. Transfer on request

Section Officers and Assistant Section Officers on completion of five-year tenure in a Ministry/ Department may on their own volition request for transfer.

However, such transfers will be restricted to the Ministries/ Departments in Group ‘A’
i.e. the transfer will be allowed within Group ‘A’ or from Group ‘B’ to Group ‘A’ and shall further be subject to availability of vacancies. On such transfer their tenure in the new Ministry/ Department will be counted afresh and they will be required to serve the prescribed full tenure for the post before they are considered for transfer.

13. Transfer and posting requests from differently-abled officers

Physically handicapped persons suffer from a range of problems on account of mobility. There may be many peculiar issues viz., the location of bus stop/ metro station near their office, the area where they reside and the conveyance they are using to reach office etc., which may have a bearing on the performance of their official duties. Although these are minor issues for persons without disability, these can have a very huge effect on the day to day activities of a disabled person. Requests from such officers will, therefore, be considered for posting on case-to-case basis.

14. Cut-off date and tentative schedule of transfer

(i) The cut-off date for calculating the period of residency in a Ministry/ Department will be 1st July of the year in which rotational transfer is carried out. An officer for being covered under RTP should have completed prescribed tenure as on 1st July of the year. The cut-off date for calculating two years/ six months (in case of promotion/ superannuation) will be calculated as on the last date of the month in which rotational transfer order is issued.

(ii) The rotation under RTP in each grade will be undertaken once in a year.

(iii) To ensure smooth transition from outgoing to incoming staff, rotation will be done phase-wise and grade wise once in a year as under (indicative schedule):

15th May – Deputy Secretaries and above
15th July – Under Secretaries
15th October – Section Officers
15th December – Assistant Section Officers

(iv) Equal number of officers will be transferred and posted to ensure relievers are available for the officers transferred out. This is possible only if the number of officers covered under rotational transfer in both the groups is equal to ensure provision of relievers in place of transferred officers. If there is a mismatch between the number of officers covered under rotational transfer between the Groups, only equal number of officers will be transferred on the basis of higher length of service and the remaining left out officers will be covered in the next round of rotational transfer in the subsequent year.

15. Posting/ transfer of Joint Secretary (in-situ)

(i) The posts of JS in Central Secretariat are entirely filled up under the Central Staffing Scheme (C.St.S). However, CSS Directors empanelled for appointment as JS under Central Staffing Scheme are given in-situ promotion as JS in SAG Grade at their current place of posting till they are placed under C.St.S. with such in-situ promotion restricted to 40 in number.

(ii) If a Ministry/ Department is desirous of utilizing the services of a JS (in-situ) by giving the officer independent charge as JS or otherwise, it may identify an officer from among JSs (in-situ) and inform DoPT. Such an identified officer will be transferred to that Ministry/ Department against an available vacancy in DS/Dir./JS(in-situ) Grade provided he/she is willing for such transfer. In case of such transfer, the tenure prescribed for DS/Dir./JS(in-situ) Grade in a Ministry/ Department and condition of Group will not be attracted.

16. Non-compliance of orders issued by DoPT

In terms of Rule 19 of CSS Rules, 2009, the Department of Personnel and Training shall be the competent authority to transfer a cadre officer of any Grade from one cadre unit to another cadre unit and it shall be the duty of the concerned cadre unit to relieve the officer concerned within 45 days of the transfer order. If not relieved within 45 days, the officer concerned shall be deemed to have been relieved and thereafter the officer shall not be entitled to draw any salary and allowances from the Ministry/ Department from which transferred.

17. Timing of promotion/ transfer orders

DoPT will issue promotion/ transfer orders as far as possible on the last working day of the week (generally Friday) and the officer concerned stands relieved immediately and he/she will be required to join the allocated Ministry/ Department on the first working day of the next week (generally Monday). This will be equally applicable to officers posted in attached offices of the Ministries/ Departments. The onus to join the allocated Ministry/ Department on the basis of order issued by DoPT will be on the officer concerned and it will also be incumbent upon the Ministry/ Department not to release the salary to the officer beyond the stipulated date. Failure to adhere to these guidelines may attract administrative action by the DoPT.

18. Saving clause

Modification/ relaxation in implementation of the provisions of RTP will be considered by the Competent Authority in DoPT.

Download Consolidated guidelines on Rotational Transfer Policy for Central Secretariat Service PDF

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GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

No. 2017/V-1/ALSL/1/1

New Delhi, Date 29.09.20

The General Managers CAO/ COF Mow
All Zonal Railways DMW/ Patiala
The SDGMs/ CVOs COREI/ALD,
All Zonal Railways/PSUs /Pus Metro/ Kolkata,
DG RDSO/LKO

Sub: Rotation of officials working in Sensitive Posts

Ref: No. 2017/V-1/ALSL/1/1 Dt.10.12.19 :

Vide above reference, uniform guiding factors for designating posts as sensitive, as per nature of duties rather than nomenclature of posts have been issued. Keeping in view of above guidelines, with the approval of General Manager, list of sensitive posts have been identified and submitted by Zonal Railways/PUs/other units to this office.

Also check: Periodical Transfer of Railway employees – List of Sensitive posts

a) Perusal of lists submitted by various units, culminates to identification of nomenclature of sensitive posts as indicated in Annexure 8.1 of IRVM 2018, is considered to be applicable for all Zonal Railways/PUs/other units. For non-gazetted category, existing instructions issued vide RBV . No.2008/V-1/CVC/1/4 dt.11.08.08 would be relevant.

b) In regard to other posts not mentioned in Annexure 8.1, which are specific to ZR/PUs, sensitive posts as approved by concerned General Manager and submitted to Board vigilance would be deemed as “sensitive” in nature.

(c) In addition to above, General Managers on their own may also treat any other post not mentioned in the list as “Sensitive” and inform Board Vigilance, as and when need arises in future.

As part of Preventive Vigilance strategy, it is advised that officials manning sensitive posts should be rotated as per the extant policy to avoid developing vested interests. SOGMs may report on the compliance of rotation policy please.

This issues with the approval of CRB & CEO, Ministry of Railways.

Sd/-
(Srinivas Malladi)
Director Vigilance Engg(I)
Railway Board

Source: Indian Railways

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 In terms of instructions issued by Department of Personnel & Training (DoPT) on transfer /posting of Government employees, all Ministries / Departments of Government of India are required to have their own guidelines for transfer/ posting of their employees providing for the following –

1. minimum tenure;
2. have a mechanism akin to Civil Services Board for recommending transfer; and

Respective Ministries/ Departments are also required to place the transfer policy in public domain.

 There is no proposal to formulate a single transfer policy for the Government employees, as guidelines for transfer/ posting of employees depend on the specific requirement of individual Ministries/ Departments. Moreover, the State Public Services are under State List for which the State Governments are competent to make rules and policies. Accordingly, there is no proposal to constitute any Commission for single transfer policy for both Central & State Government employees.

Also check: Single Transfer Policy for State & Central Government employees

This information was given by the Union Minister of State (Independent Charge), Development of North Eastern Region (DoNER), MoS PMO, Personnel, Public Grievances, Pensions, Atomic Energy and Space, Dr Jitendra Singh in a written reply in Lok Sabha today.

PIB

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No. 9/01/2020- CS.II (A)(CN 3153489)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
CS-II Division

3 Floor, Lok Nayak Bhawan,
Khan Market, New Delhi
Dated : 29.06.2020

OFFICE MEMORANDUM

Sub: Rotational Transfer Policy (RTP) applicable to CSSS officers – Modification thereof – regarding

The undersigned is directed to refer to this Department OM No. 25/28/2014-CS-II (A) dated 22.07.2015 vide which the Rotational Transfer Policy applicable to CSSS officers was circulated.

2. The competent authority has now approved the following modifications/ additions in the aforementioned Rotational Transfer Policy dated 22.07.2015 as given below:

Also check : MoHUA- No rotational transfer of officers of different grades (Group A, B, & C) until April 30th, 2021

Para No. 11 (officers returning from deputation/ long leave/ long term training etc.) of the existing RTP guidelines is modified and replaced as under:

An officer returning from deputation, long leave/ long term training will be posted to any Ministry/ Department based on the Administrative exigencies, with the approval of the Competent Authority. In such cases this posting will be treated as a fresh tenure. In case It is decided that an officer is to be posted back to the same Ministry/ Department he last served, then his tenure will be limited to the balance period of the tenure prescribed for the grade subject to the availability of the vacancy and subject to the condition that at least one year balance tenure is left.

Para No. 13 (Preference for posting) Two new sub-paras are added after para 13(f) as below:-

(g) The transferring out of Officers working in Establishment Office, DoP&T will be done only with the concurrence of Establishment Officer (EO). The DoP&T administration will consult the EO and maintain a list of such officers, ready to be sent to CS Division as and when RTP exercise is taken up.

(h) Any officer who ts not clear from vigilance angle and who may/may not be due for transfer under RTP may be transferred out in case a report is received from the concerned Ministry /Department. Such an Officer will be posted to a non- sensitive post in any Ministry/ Department without seeking his option for posting irrespective of the tenure of his posting in that Ministry/ Department. No preference will be sought from such officer.

(Vasanthi V Babu)
Under Secretary to the Govt. of India
Tel: 24654020

Source: DoPT

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No. 12-1/2019-SBP – II (Part-1)
Government of India
Ministry of Communications
Department of Posts
(Personnel Division)

Dak Bhawan, Sansad Marg,
New Delhi 110001
Dated: 19.05.2020

To

1. All Chief Postmasters General
2. Chief General Manager Business Development/Parcel/PLI Directorate
3. Director, RAKNPA/ GM CEPT/ Directors Postal Training Centers
4. Additional Director General, Army Postal Service, New Delhi

Subject: Guidelines for Tenure Transfer for the year 2020-21 to ensure economy in expenditure under TA/TP.

Sir,

As you are aware that, Government of India has decided to impose cut on various heads of account to tackle situations arising out of pandemic of COVID-19. The budget cut is equally applicable to budget heads related to TA/TP related to transfer/ posting. In order to review the tenure transfer guidelines for ensuring economy in respective heads, the tenure transfer were kept in hold vide this office letter of even no dated 17.4.2020 and 06.05.2020. The guidelines have been reviewed in consultation with Vigilance Branch of Postal Directorate and it has been decided that circles may issue tenure transfer for the year 2020-21 following the under mentioned guidelines:-

Also check: Expected DA 2020

• With a view to keep the expenditure at the barest minimum, economy on TA/TP should be a major consideration in the decision making.
• Tenure transfer may be made in such a manner that it does not involve expenditure on TA/TP except in exceptional cases.
• Where ever transfer liability lies within the same station / office premises involving no TA/TP, tenure transfer order can be issued.
• Officials in C-class post offices / of doubtful integrity completing tenure / planned to be transferred will be transferred in such a manner that transfer does not attract expenditure on TA/ TP as far as possible. Where it is not possible to avoid TA/TP expenditure, the transfer orders be issued with TA/TP.
• If the official is already on extension, no further extension will be given based on these instructions. Such cases will be handled as per existing instructions on the issue.
• In all other cases, where it is not possible to transfer the officials following above guidelines, their tenure shall be extended till 31.03.2021 or until further orders whichever is earlier. However due care should be taken about the past work of the official, integrity and sensitivity of work allotted.

2. Where tenure transfer are already issued and implemented, such cases will not be opened. Where tenure transfer have been issued but not implemented, the cases will be reviewed based on these instructions.

Also read: Latest MACP orders from DoPT

3. These additional guidelines shall be in force till 31.3.2021 or until further orders whichever is earlier.

Yours faithfully,

(Satya Narayana Dash)
Director (SPN)

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Latest DoPT Orders 2020

No. 21/2/2009-CS.l(P)
Government of India
Ministry of Personnel , Public Grievances & Pensions
Department of Personnel & Training
(CS.I Division)

2nd Floor, ‘A’ Wing, Lok Nayak Bhawan,
Khan Market, New Delhi
Dated the 24th January, 2020

OFFICE MEMORANDUM

Sub: Rotational Transfer Policy applicable to CSS officers – Modification thereof – Regarding.

The undersigned is directed to refer to this Department’s O.M. of even number dated 15th July 2015 and subsequent O.Ms dated h October 2016, 1st May 2017 and 30th November 2018 vide which revised Rotational Transfer Policy, applicable to CSS officers, was circulated.

2. The competent authority has now approved the following modifications/ additions in the Rotational Transfer Policy of CSS Officers:

(i) Para-12 (Officers returning from deputation/ long l eave/ long term training etc.) of the existing RTP guidelines is modified and replaced as under:

Posting of Officers of CSS on return from Deputation/ Long Leave/ Long Term Training

An ASO/ SO/ US/ DS/ Director returning from Deputation/ Long leave/ Long Term Training will be posted to any Ministry/ Department based on the Administrative exigencies, with the approval of the Competent Authority. In such cases this posting will be treated as a fresh tenure. In case it is decided that an officer is to be posted back to the same Ministry/ Department he last served, then his tenure will be limited to the balance period of the tenure prescribed for the grade subject to the availability of the vacancy and subject to the condition that at least one year of balance tenure is left.

(ii) A new sub-clause is added to para 14 (Preference for Posting) of the existing RTP guidelines to the effect that:

(f) The transferring out of Officers working in Establishment Office, DoPT will be done only with the concurrence of Establishment Officer (EO). The DoPT Administration will consult the EO and maintain a list of such Officers, ready to be sent to CS Division as and when RTP exercise is taken up.

(g) Any Officer who is not clear from vigilance angle and who may/may not be due for transfer under RTP may be transferred out in case a report is received from the concerned Ministry/ Department. Such an Officer will be posted to a non-sensitive post in any Ministry/ Department without seeking his option for posting irrespective of the tenure of his posting in that Ministry/ Department. No preference will be sought from such officer.

The above modification/ amendment in RTP guidelines will be applicable with immediate effect.

(George D. Toppo)
Under Secretary to the Govt. of India
Tel: 2464 2705

To:

All concerned Ministries/ Departments through the website of this Department.

Source: DoPT

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Transfer of Section Officers under Rotational Transfer Policy RTP for the year 2018, Relieving Order

F. No.6/2/2018-CS I(S)
Government of India
Ministry of Personnel. PG and Pensions
Department of Personnel and Training

2nd Floor, A-Wing Lok Nayak Bhawan, Khan Market
New Delhi, the 24th September’ 2019

ORDER

This Department’s order of even number dated 09.08.2019 directed the concerned Ministries/Departments to relieve the officer(s) concerned by 13.08.2019 under Rotational Transfer Policy so that the officers could join the allocated Ministry/ Department’ However’ it has been observed that inspite of this Department’s OM of even number dated 11.09.2019 requesting to relieve the officers immediately not all the officers have been relieved so far.

Read this: Rotational Transfer of Assistants of CSS

2. Mean while requests have been received from the Ministries / Departments for retention of officers. The matter has been examined in the Department. However, it has been decided not to accede to the requests for retention of the officers.

3. Accordingly, all the Section Officers who have not yet been relieved, are hereby deemed relieved from their respective Ministries / Departments w.e.f. 30.09.2019(AN) with the direction to report for duty to their allocated Ministries/ Departments. The only exception will be in respect of officers who are presently undergoing any mandarory training at ISTM. They will join the new Ministries/ Departments on completion of training.

4. The concerned cadre units as well as the officer(s) concerned are requested to comply with the order. The onus to join the allocated Ministry/ Department on the basis of order of even number dated 09.08.2019 issued by this Department will be on the officer concerned and failure
to do so may attract punitive action. It will also be incumbent upon the Ministry/ Department and the officer concerned not to draw salary beyond the stipulated date.

Check this: Framing a Transfer Policy in all cadres

5. This issues with the approval of the Competent Authority.

6. A copy of relieving /joining order may also be furnished to this Department for records.

(Chandra Shekhar)
Under Secretary to the Govt. of India
Tele 24624046

Source: DoPT

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There is no proposal to formulate single transfer policy for the Government employees
Single Transfer Policy for both Central & State employees

Transfer Policy

In terms of instructions issued by Department of Personnel & Training (DoPT) on transfer/posting of Government employees, all Ministries/Departments of Government of India are required to have their own guidelines for transfer/posting of their employees providing for the following –

i. minimum tenure;

ii. have a mechanism akin to Civil Services Board for recommending transfer; and

Respective Ministries/Departments are also required to place the transfer policy in public domain.

There is no proposal to formulate single transfer policy for the Government employees as guidelines for transfer/posting of employees depend on the specific requirement of individual Ministries/ Departments. Moreover, the State Public Services are under State List for which the State Governments are competent to make rules and policies. Accordingly, there is no proposal to constitute any commission for single transfer policy for both Central & State employees.

This information was provided by the Union Minister of State (Independent Charge) Development of North-Eastern Region (DoNER), MoS PMO, Personnel, Public Grievances & Pensions, Atomic Energy and Space, Dr Jitendra Singh in written reply to a question in Lok Sabha today.

Source: PIB

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