कार्यालय रक्षा लेखा महानियत्रक
उलान बटार रोड, पालम, दिल्‍ली छावनी -110010
Controller General of Defence Accounts
Ulan Batar Road, Palam, Delhi Cantt – 110010

No. AN/ (Estt-Others)/ 12211/Misc/2020

Dt. 24. 07.2020

To,

PCA[FYA) PCSD AICSDA
(Through CGDA Website)

Updation of Seniority List(s) Roster(s) for various posts.

A circular bearing No.प्रशा/xi/1221/ विविध/2017, dated 31.01.2018 was issued to PCsDA / CsDA for requisite data/ details in respect of officers and staff for up-dation of Seniority list/ Rosters of various posts/ cadre. But the requisite data/details of Auditors, Sr. Auditors, Clerks, MTS, Steno-II were not provided by certain Controllers along with Year of Examination and All India Rank etc. The details already received from the Controllers become irrelevant due to Appointment, Retirement Superannuation, Resignation, Death etc of the above posts.

In view of the above, it has been decided by the Competent Authority that the process of revision/ updation of Seniority List(s) Roster(s). It Is requested that fresh data as per the enclosed format as on 01.07.2020 in respect of the following cadre, held on the strength of the office including Deputaion/ Proforma Strength be sent to HQrs office through soft copy in Excel format and signed report in PDF Format as per schedule mentioned in front of respective posts. The report to be mailed at email id adminx.cgda@nic.in with the subject line reading as Employees data for the post of ……. (mentioned below) as on 01.07.2020.

Detailed instruction regarding preparation of Excel Sheet for data is enclosed as Annexure to this letter. To ensure smooth consolidation of data and to ensure uniformity of data, it may please be ensured that the formal of Excel Sheet is NOT tampered with and the dates mentioned in the data are strictly as per DD-MM-YYYY” “format only. This is a onetime activity, hence due diligence and check and balance strategy is to be adopted. Main basic data is to be fetched from Tulip and balance data is to be fed from Service Record / Office Records. Report is to be sent with the approval of PCA/ PCDA /CDA.

Also check: Government servants who have underlying conditions were undergoing treatment before lockdown, may be exempted from roster duty

(Rajeev Ranjan Kumar)
Dy.CGDA(AN)

Source: CGDA

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 GOVERNMENT OF INDIA
MINISTRY OF PERSONNEL,PUBLIC GRIEVANCES AND PENSIONS
LOK SABHA

UNSTARRED QUESTION NO 2128

ANSWERED ON 18.12.2013

POST BASED ROSTER

2128 . Shri A.T. NANA PATIL

Will the Minister of PERSONNEL,PUBLIC GRIEVANCES AND PENSIONS be pleased to state:-

(a) whether the Government has issued the guidelines regarding implementation of post based roster under OM dated 2.7.1997 as per directives of the Supreme Court in the case of R.K. Sabharwal vs. State of Punjab;

(b) if so, whether these directives of the Supreme Court in the said case are not applicable to the services and posts under different States;

(c) if so, whether the said OM has been issued to all the State Governments and if so, the details thereof;

(d) whether review of implementation of this OM by the States is taken by his Ministry every year;

(e) if so, whether the Ministry has received representations mentioning violation of this OM by Maharashtra, Uttar Pradesh and Rajasthan; and

(f) if so, the action being taken by the Government to implement the Supreme Court direction in the case of R.K. Sabharwal vs. State of Punjab in the above States?

ANSWER

MINISTER OF STATE IN THE MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS AND MINISTER OF STATE IN THE PRIME MINISTER’S OFFICE (SHRI V. NARAYANASAMY)

(a): Yes, Madam.

(b): The directives of the Hon’ble Supreme Court in the R.K.Sabharwal case are applicable to the Central Government as well as to the State Governments.

(c): No, Madam. The services under the State come under the list-II i.e. ‘State List’ of the Constitution and it is for the respective State Governments to issue necessary orders/instructions to comply with the directives of Hon’ble Supreme Court. Hence, any violation of the directives of the Supreme Court in service matters is also the concern of the respective State Governments.

(d): Does not arise, in view of reply given in respect of (c) above.

(e) & (f): Representations if any, received from time to time against non- implementation of the Post based roster by State Governments are forwarded to them for appropriate action.

Source: Lok Sabha Q&A
via: http://karnmk.blogspot.in/2014/01/implementation-of-post-based-roster.html

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(a) Separate registers/ roster registers shall be maintained for appointments made by direct recruitment and promotion. In case of promotion, separate registers / roster registers shall be maintained for each mode of promotion viz. limited competitive examination, selection, non-selection, etc.

(b) A common register / roster register shall be maintained for permanent appointments and temporary appointments likely to become permanent or to continue indefinitely.

(c) A separate register / roster register shall be maintained for purely temporary appointments of 45 days or more but which have no chance whatever of becoming permanent or continuing indefinitely.

(d) Immediately after an appointment is made, the particulars of the person appointed shall be entered in the register / roster register in the appropriate columns and the entry signed by the appointing authority or by an officer authorized to do so.

(e) No gap shall be left in completing the register / roster register.

(f) The register / roster register shall be maintained in the form of a running account year after year. For example if recruitment in a year stops at point 6, recruitment in the following year shall begin from point 7.

(g) If reservation register becomes unwieldy or difficult to manage, a fresh register may be started by applying the method of initial preparation of registers.

(h) In case of cadres where reservation is given by rotation, fresh cycle of roster shall be started after completion of all the points in the roster.

(i)  Since reservation does not apply to deputation/absorption, where the recruitment rules prescribe a percentage of posts to be filled by these methods, such posts shall be excluded for determining reservations.

(j)  After every recruitment year, an account shall be noted in the reservation register indicating representation of Scheduled Castes/Scheduled Tribes/Other Backward Classes and details of backlog reserved vacancies etc.

(i) Designation and number of each post.
(ii) Group to which the posts belong i.e. Group A, Group B, Group C or Group D.
(iii) Scale of pay of each post.
(iii)  Method of recruitment for each post as provided in the recruitment rules.
(iv) Minimum qualifications prescribed for direct recruitment to each post.

RESERVATION REGISTER 
1. Name of the post:
2. Method of Recruitment: DR/Promotion by selection/Promotion by non-selection /Promotion by Limited Departmental Examination.
3. Number of posts in the cadre (cadre strength):
4. Percentage of Reservation prescribed : SCs_________  ,  STs___________  , OBCs__________

RESERVATION ROSTER REGISTER 
1. Name of the post:
2. Method of Recruitment: DR/Promotion by selection/Promotion by non-selection/Promotion by Limited Departmental Examination.
3. Number of posts in the cadre:
4. Percentage of Reservation prescribed: SCs______ , STs_______ , OBCs__________

Source: www.persmin.nic.in

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