RMA Claims

OFFICE OF THE CONTROLLER OF DEFENCE ACCOUNTS
UDAYAN VIHAR, NARANGI, GUWAHATI: 781171.

No. SC/I/Estt./ Vol-XXVI

Date – 31.08.2022

Important Circular No: 121

Sub: Documents required to be submitted for claiming Ration Money Allowance in respect of Army/Service Officers.

It has been observed while auditing and making payment of Ration Money bill in respect of the Army/ Service Officers that a large numbers of bills are returned for resubmission due to lack of documents or other audit requirements. As a result the passing of officers’ legitimate RMA claims get delayed. This may be reduced to a large extent in case the required documents are attached. It is therefore requested to kindly ensure the following while forwarding the RMA claims in respect of Service officers posted in various units/formations.

1. Consolidated claim on Contingent bill in duplicate in respect of the officers borne on the posted strength of a particular unit/ formation is to be prepared once in a month after getting it countersigned by OC/CO of the unit.
2. Supported by a stamped receipt of appropriate value in respect of officers whose payment is Rs. 5000/- and above.
3. One copy of Non drawl certificate issued by respective QM in respect of each officer is required to be attached.
4. Nominal roll in triplicate.
5. Copy of DO II in support of the claim clearly notifying the casualty like Annual Leave, Casual leave and other contingencies etc. during which the RMA is admissible.
6. Special Ration Allowance (SRA) will be admissible in respect of the Formations/ units/ sub units located/ being inducted in location above 12000 feet for the period of the stay for deployment/exercise/training/operational moves and in case of other casualties as defined in GoI, Ministry of Defence, letter No. PC/12045/Q/ ST6/Common Ration/1411/D(QS)/ 2019 dated 04.04.2019.
7. If the officer avail Casual Leave, requisite certificate is to be attached to the effect that the officer spends his casual leave away from the duty station during CL.
8. Prior sanction of station commander is required in respect of the following exceptional circumstances.
   • Where the officer stays under own arrangement in far opt places and it is inconvenient for them to draw ration in kind or
   • When it is difficult for Depot to supply ration in kind due to administrative reasons.
9. Movement order of journey period.
10. T-wing intimation memo from PCDA(O) Pune specifically mentioning claim periods is to be attached in case of any officer claiming RMA of Course period/Tour and DA has been restricted.
11. For claims pertaining to joining time, in case of Posting from other unit, Last Ration Certificate (LRC) issued by the previous unit is required to be attached.
12. Name of the banker and Public Fund Account No. of the unit to be endorsed on the contingent bill.
13. In case of movement of a unit from one command to another, Last Audit Certificate (Ration Report) from previous PCDA/Controller is required to be furnished. Further in case of newly raised unit the relevant letter of Army HQ’s/MoD is to be attached.
14. Any other relevant documents pertaining to such claims.

In addition to that the following certificate shall be attached with the each claim.

a) No similar claim was preferred earlier.
b) No free messing was provided during the period of the claim.
c) The officers were not issued with free rations for the period of the claim.
d) None of the officers was hospitalized during the period of claim.

In view of the above it is requested to ensure that the RMA claims are submitted to this office after following the above audit requirements for smooth payment of the claims.

It is further requested to disseminate this circular to all the units/formations under your administrative control with specific instructions to ensure the above mentioned points before submitting the claims so that RMA claims are received in this office in a standardized manner obviating avoidable correspondences and timely payment to the Service Officers in this regard.

This circular also may be downloaded by various unit/formation from the CDA Guwahati Web-site (cdaguwahati.gov.in) circular/order under the menu view all.

-sd-
Asst. Controller (SC-1)

Documents required to be submitted for claiming Ration Money Allowance in respect of Army/Service Officers PDF

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Ministry of Railway 
Government India
Compendium of
Seventh Pay Commission Allowances

Compiled by:
Pay Commission Date.

Index

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7th CPC Ration Money Allowance in respect of Non-gazetted RPF/RPSF personnel

GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

RBE No.166 /2019

No. E(P&A)I-2005/ALL/RPF-2

New Delhi, Dt: 01/10.2019

The General Managers,
All Indian Railways and Production Units.

Sub: Revision in the rate of Ration Money Allowance in respect of Non-gazetted RPF/RPSF personnel.

In terms of Board’s letter of even number dated 28.02.2017, Non-Gazetted RPF/RPSF personnel were entitled for Ration Money Allowance at par with Central Para Military Force (CPMF) / Central Armed Police Force (CAPF) personnel i.e. @ Rs. 97.85/- per day per head w.e.f. 01.04.2015.

Also read: Revision in the rate of Ration Money Allowance in respect of Non-gazetted RPF/RPSF personnel 28.02.2017

It has now been decided to revise the rate of Ration Money Allowance as follows:

Accordingly, sanction of the Ministry of Railways is hereby accorded post-facto to revise the rate of Ration Money Allowance from Rs. 97.85 per head per day to Rs. 113.67 per head per day from 01.04.2016 to 31.03.2017, to Rs. 116.59 per head per day from 01.04.2017 to 31.03.2018, and to Rs. 117.29 per head per day from 01.04.2018 to 31.03.2019.

The other terms and conditions as stipulated in para 4 of Board’s letter of even number dated 10.06.2009 remain unchanged.

Also check: Ration Money Allowance during leave other than LAP : Railway

This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

Please acknowledge receipt.

(N.P.Singh)
Joint Director.Estt.(P&A)
Railway Board

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RATION MONEY ALLOWANCE

As per the provisions of Govt. of India, Ministry of Defence letter No. 03(01)/2016/D(QS) dt. 31st July 2017, provision of free ration for officers of Defence Forces was discontinued in peace areas. Ration Money Allowance will be admitted by PCDA(O) by Direct Benefit Transfer (DBT) through individual bank accounts. Amount of Ration Money will be remitted alongwith the salary and reflected in Pay Slip as ‘Ration Money Allowance”

SOP FOR CLAIMING RATION MONEY/ RATION ALLOWANCE :

(1) Ration Money will be admitted based on the Part-II order published by the units.

(2) Ration money will be admitted as per the monthly rate of Ration Money Allowance by Govt. from time to time.

(3) The casualty will be published in the Part- II notifying casualty POSIN (Posting in) and admissible from the date of TOS (Taken on strength of new unit)

(4) Ration money will continue to be admitted till receipt of Part-II order for ‘POSOUT’/’STPRMONY’

(5) Officer on Ty. Duty is not entitled to Ration Money, however, ration money paid during ty. duty period will be adjusted by ‘T’ wing while processing the claim for temporary duty.

(6) Copy of initial Part-II order for grant of Ration Money w.e.f. 01.07.2017 should be supported with a certificate for ‘Non-drawal of Ration Money in cash or kind beyond 01.07.2017 till the date of publication of Part-II order for GTDRMONY’ for grant of Ration Money by this office.

Amendment to revised Documentation Procedure for publication of Part-II Orders (Officers) for claiming Ration Money/Ration Allowance is as follows :

1. Ration Money Allowance (in peace)
A new code is to be generated for Ration Money Allowance to officers posted in peace area and the same is to be published on POSIN/POSOUT, as the case may be.

Sr. No. Occurrence Code

3.107(a) GTDRMONY

3.107(b) STPRMONY

A certificate to the effect is also be enclosed with the DO Part II orders:
a. Certified that the conditions laid down in GoI, MoD letter No. 03(01)/2016/D(QS) dated 31/07/2017 have been fulfilled.

ii. The officer is posted to peace station i.e………………. (name of the station)

iii. No free messing/ration in kind was provided for the period.

iv. The officer has not claimed, paid Daily Messing Allowance for the period for which Ration Money Allowance is claimed.

Source: pcdaopune.gov.in

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GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

RBE No. 88 /2018

New Delhi, dated: 14.06.2018

No. E(P&A)I-2005/ALL/RPF-2

The General Managers and Principal Financial Advisers,
All Indian Railways and Production Units.

Sub: Ration Money Allowance during leave other than LAP.

Integral Coach Factory, Chennai had sought clarification, whether RPF staff are eligible for payment of Ration Money Allowance during their leave period other than Leave on Average Pay (LAP), i.e. Commuted Leave, Maternity Leave & Paternity Leave.

2. The matter has been examined in Board’s Office in consultation with Ministry of Home Affairs. It is clarified that no Ration Money Allowance is admissible to RPF personnel during Commuted Leave, Maternity Leave and Paternity Leave.

3. The other terms and conditions as stipulated in para 4 of Board’s letter of even number dated 10.06.2009 remain unchanged.

4. This disposes off Integral Coach Factory’s letter No. PB/CBS/RB dated 11.12.2017.

5. Please acknowledge receipt.

S/d,
(N P Singh)
Jt. Directorate/E(P&A),
Railway Board.

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RATION MONEY ALLOWANCE

As per the provisions of Govt. of India, Ministry of Defence letter No. 03(01)/2016/D(QS) dt. 31st July 2017, provision of free ration for officers of Defence Forces was discontinued in peace areas. Ration Money Allowance will be admitted by PCDA(O) by Direct Benefit Transfer (DBT) through individual bank accounts. Amount of Ration Money will be remitted alongwith the salary and reflected in Pay Slip as “Ration Money Allowance”

SOP FOR CLAIMING RATION MONEY/ RATION ALLOWANCE :

(1) Ration Money will be admitted based on the Part-II order published by the units.

(2) Ration money will be admitted as per the monthly rate of Ration Money Allowance by Govt. from time to time.

(3) The casualty will be published in the Part- II notifying casualty POSIN (Posting in) and admissible from the date of TOS (Taken on strength of new unit)

(4) Ration money will continue to be admitted till receipt of Part-II order for ‘POSOUT’/’STPRMONY’

(5) Officer on Ty. Duty is not entitled to Ration Money, however, ration money paid during ty. duty period will be adjusted by ‘T’ wing while processing the claim for temporary duty.

(6) Copy of initial Part-II order for grant of Ration Money w.e.f. 01.07.2017 should be supported with a certificate for ‘Non-drawal of Ration Money in cash or kind beyond 01.07.2017 till the date of publication of Part-II order for GTDRMONY” for grant of Ration Money by this office.

Amendment to revised Documentation Procedure for publication of Part-II Orders (Officers) for claiming Ration Money/Ration Allowance is as follows :

1. Ration Money Allowance (in peace)

A new code is to be generated for Ration Money Allowance to officers posted in peace area and the same is to be published on POSIN/POSOUT, as the case may be.

Sr. No. Occurrence Code
3.107(a) GTDRMONY
3.107(b) STPRMONY

A certificate to the effect is also be enclosed with the DO Part II orders:

a. Certified that the conditions laid down in GoI, MoD letter No. 03(01)/2016/D(QS) dated 31/07/2017 have been fulfilled.

ii. The officer is posted to peace station i.e………………. (name of the station)

iii. No free messing/ration in kind was provided for the period.

iv. The officer has not claimed, paid Daily Messing Allowance for the period for which Ration Money Allowance is claimed.

Source: https://pcdaopune.gov.in

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MINISTRY OF RAILWAYS
(RAILWAY BOARD)

No.E(P&A)I-2005/All/RPF/2

RBE No.17/2017
New Delhi, dataed 28.02.2017.

The General Managers
All Indian Railways and Production Units.

Sub: Revision in the rate of Ration Money Allowance in respect of Non-gazetted RPF/RPSF personnel.

In terms of Board’s letter of even number dated 19.06.2015, non-gazetted RPF/RPSF personnel were entitled for Ration Money Allowance at par with Central Para Military Force (CPMF)/Central Armed Police Force (CAPF) Personnel i.e. @ Rs.95.52/- per day/per head w.e.f. 01.04.2014.

2. It has now been decided to revise the rate of Ration Money Allowance from existing rate of Rs.95.52 per head per day to Rs.97.85 per head per day from 01.04.2015 to 31.12.2015.

3. Accordingly, sanction of the Ministry of Railways is hereby accorded post-facto to revise the rate of Ration Money Allowance from Rs.95.52 per head per day to Rs.97.85 per head per day from 01.04.2015 to 31.12.2015.

4. The other terms and conditions as stipulated in para 4 of Board’s letter of even number dated 10.06.2009 remain unchanged.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

6. Please acknowledge receipt.

(Anil Kumar)
Dy.Director Estt. (P&A)-I
Railway Board

Signed copy

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Ration Money Allowance (RMA) : Ration Money Allowance (RMA) is paid to all personnel of Defence forces and nongazetted personnel of CAPFs, Delhi Police, IB, A&N police and such personnel of Indian Reserve Battalions (IRBn) as are posted in Andaman and Nicobar Islands and don’t dine in the mess. The existing rate of this allowance is ?95.52 per day for Non-Gazetted personnel and Rs.79.93 per day for Gazetted personnel.

There are demands to extend RMA to gazetted officers of CAPFs in line with Defence forces. Demands have also been received from some CAPFs that RMA should be exempted from the purview of income tax.

Analysis and Recommendations : Ration Money Allowance is revised periodically by Ministry of Defence and Ministry of Home for their personnel. Hence, it is proposed that status quo be maintained regarding the rates of this allowance.

However, regarding the admissibility of RMA, PBORs of CAPFs and Indian Coast Guard should be eligible to draw RMA irrespective of the place of posting (except when in receipt of the Detachment Allowance). Presently, officers of SSB who are posted in field areas at altitudes of less than 7000 feet are not eligible for RMA. This restriction of 7000 feet should be removed.

Regarding income tax exemption of RMA, the Commission, as part of its general approach, has refrained from making recommendations involving income tax. However, looking into the unique service conditions of CAPFs, the Commission is of the view that since RMA is granted in lieu of free rations, it should be exempt from income tax.

It is further recommended that the provision of free rations and the grant of Ration Money Allowance to officers of Defence forces posted in peace areas should be withdrawn.

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