RBE No. 89/2019
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

No. E(W)2019/PS5-1/5

New Delhi, dated 03.06.2019

The General Managers (P)
All Zonal Railways &
Production Units;

Sub: Pass facility to non-Railway Servants.

As per Rule 11(1) of the Railway Servants (Pass) Rules, 1986 (hereinafter referred as RSPR-1986), Special Passes are admissible only to Railway Servants, their family members or dependent relatives, as the case may be, on certain specific gro1mds listed under Rule 11. Furthermore, Rule 11(2) lays down the circumstances and the ·conditions subject to which such passes may be issued to them. These circumstances and conditions are specified in Schedule-VII. Therefore, it is observed that Rule 11 and Schedule-VII are meant only for Railway Servants, their family members or dependent relatives.

However, it is noticed that over a period of time, pass facilities to certain categories of non-Railway Servants have also been erroneously incorporated as item Nos.18(ii to vi), 22, 24(ii & iii), 25, 26, 30, 31, 34, 35, 36, 37, 38 (part), 39, 40 & 41 of the Schedule-VII of RSPR-1986.

In this connection, it is also observed that a pass/PTO may be issued to a non-Railway Servant under Rule 12 only.· Therefore, after a review, it has been decided to continue pass/PTO facilities to many of such non-Railway Servants under Rule 12 (i.e. through administrative instructions) and not under Rule 11. Accordingly, in exercise of powers conferred on Competent Authority in Ministry of Railways under Rule 12 of Railway Servants (Pass) Rules-1986, these administrative instructions are issued to regulate, henceforth, pass facility to non-Railway Servants, as stipulated in Annexure-I to this letter. ·

Moreover, pass facilities extended under Item Nos.22, 25 & 35 of Schedule VII of RSPR-1986 (viz. to the candidates summoned for test/interview by RRB/ RRC, Members of ZRUCC/ NRUCC and whole time employees of the Trade Unions/ Federations) will no longer be governed by Schedule VII under Rule 11. Hence, Competent authority has decided that these facilities shall be continued and regulated by extant administrative instructions, as already issued by respective nodal directorates of Ministry of Railways.

Furthermore, it is seen that pass facility to families of reservists and Casual Labour on recruitment/discharge (i.e. Item No.26 & 30 of RSPR-1986) are no more relevant and hence stands discontinued with immediate effect.

Amendment to the Railway Servants (Pass) Rules 1986, as necessary will follow.

Encl: Annexure-1
sd/-
(D. V. Rao)
Director Estt. (Welfare)
Railway Board

Copy forwarded to:-

(i) Secretary, JS & Dir.(GA)/Railway Board.
(ii) Computer Cell, C&IS, Railway Board for uploading on MoR’s website.
(iii) As per standard list.

Annexure to Board’s letter No.E(W)2019/ PS5-1/5 dated 03.06.2019

1. Category of non- railway servant –
(a) Full time regular staff of quasi Railway Institutions
b) Full time regular staff of Railway Institutes, Libraries, Homeopathic/ Ayurvedic dispensaries and other such welfare units run under the aegis of Staff Benefit Fund Committees on whole-time regular basis

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – Appropriate class to be determined by General Manager on pay-cum-status basis

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other conditions

(i) May be issued to an employee who is working as Manager/ Accountant of Railway Cooperative Credit Societies/ Banks for undergoing training from place of work to the training centre and back.

(ii) May be issued to the Directors of the Rly. Cooperative Credit Societies/ Banks when they go either to inspect the Branch Office or meet the Divisional Officers in connection with the recovery of loans and other dues.

(iii) May be issued when General Manager/ Financial Adviser & Chief Accounts Officer considers it necessary for an employee of Cooperative
Society to go to an Accounts Office to reconcile discrepancies.

(iii) May be issued Passes and Concessional Ticket Orders (on terms similar to PTOs of Railway employees) for self and eligible family members at the following scales. :-

Passes :
1st and 2nd year of service : Nil
3rd to 20th year of service : 1 set of pass in a calendar year
21st year and over : 2 sets of passes in a calendar year

Concessional Ticket Orders:
1st year of service : Nil
2nd year of service and over : 2 sets in a calendar year

(v) Concessional Seasonal Tickets as applicable to Railway employees may be issued over the sections where Railway Employees are entitled to the benefit cf RCPs/ CSTs.

(vi) As regards Secretaries and Managers, the number of passes and concessional Ticket Orders may be the same as for Group C Railway servants.

Note:-
(1) Post Retirement Complimentary Passes and CTOs are not admissible on cessation of service.

(2) Retired railway servants, re-employed by quasi institutions and welfare units run under the aegis of Staff Benefit Fund Committees may either elect to get passes on post- retirement account or in terms of these provisions.

(3) The staff of the Railway Employees’ Co-operative Insurance Societies, integrated with the Life Insurance Corporation of India, are not eligible for the above facilities.

(4) First Class Passes/ CTOs should be without attendant facility.

(5) Dependent relatives are not to be included in the Passes/ CTOs.

2. Category of non- railway servant – Artists invited to perform cultural activities, etc.

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – First Class/ Second Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other conditions

(i) May be issued to the supporting artists and outsiders who are essentially required by the main artists (railway servant) for participation in the celebrations held during the Railway Week. The class of pass of the entire party may be the highest class to which any one member (who is a railway servant) of the parties is ordinarily entitled but not higher than First Class.

(ii) Not more than 5 First Class and 15 Second Class passes in a calendar year may be issued in favour of artists who are invited by the authorised organisations e.g. Railway Women’s Organisations etc. to give performance for charitable purposes, the net proceeds of which are credited to their funds and utilised for Railwaymen’s Welfare and/ or contributed to the Railway Minister’s Welfare and Relief Fund. Such passes should not also be issued for more than two occasions in a year by Zonal Railways/ Production Units. Requirement, if any, in excess of 5 First Class and 15 Second Class passes in a calendar year will have to be met by the concerned organization.

3. Category of non- railway servant – Survivors and relatives of railway accident victims

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – As stipulated under the conditions

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – The same type of train in which the victim was travelling

Other conditions

(i) Passes of the same class in which the surviving victim was travelling or higher if recommended by Doctor may be issued

(ii) Passes to not more than two relatives of the victim may be issued.

4. Category of non- railway servant – Lecturer/ eminent person invited by Centralised Railway Training Institutes

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – First Class ‘A’/ First Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other conditions

(i) Visiting Lecturer of the rank of Jt. Secretary/ SAG to the Government of India and above may be issued Pass valid for travel in 1-AC Class.

(ii) In respect of other visiting Lecturer/ eminent personalities, First Class pass may be issued with the approval of Head of the Institute concerned.

5. Category of non- railway servant – Railway Magistrates

Type of Pass – Duty Pass

Class of Pass – First Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Yes

Other conditions

(i) Duty Card/ Cheque Passes over respective jurisdiction and up to divisional headquarters, wherever required.

(ii) No family member to be included in the Duty Card Pass.

Note:- Other conditions relating to issue of such passes shall continue to be governed by extant administrative orders.

(Ref: Board’s letters No. E(W) 96/PS5-ll/l dated 15.01.2004, No. E(W)E(Trg)61/ PS5-2/6 dated 25.03.1963, No.E(G) 61/PS5-2/6 dated 16.04.1962 & No_E(G)60/ PS5-2/3 dated 24.09.1960) .

6. Category of non- railway servant – Government Railway Police (GRP)

Type of Pass – Duty Pass

Class of Pass – First Class ‘A’ or First Class or Second Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains
Only to one Officer of the rank equivalent to IG and above from each State, heading and exclusive in- charge of GRP.

Other conditions

(i) Entitled to First/ Second Class Duty Card/ Cheque Passes over specified jurisdictions i.e. entire jurisdiction of the officer/ officials of GRP, even if the same extends to the contiguous Railway(s) .

(ii) First Class ‘A’ Duty Pass entitlement to GRP Officers for self-travel only, over jurisdictions as specified above, will be regulated as under provided that such officers are also entitled to travel in 1-AC Class as per Travelling Allowance Rules/ Orders/ Instructions of respective State Governments:-

(a) IGs/ DIGs/ AIGs who are exclusive in-charge of GRP are entitled to First Class ‘A’ “Duty Card Passes” valid for travel in 1-AC Class of Mail/ Express trains.

(b) IGs/ DIGs/ AIGs supervising GRP in addition to certain other duties (i.e. not exclusive in-charge) are entitled to First Class ‘A’ “Duty Cheque Passes” valid for travel in I-AC Class of Mail/ Express trains for performing railway duty.

(c) One Officer of the rank equivalent to IG and above from each State, heading and exclusive in-charge of GRP is entitled to First Class ‘A’ “Duty Card Pass” for self-travel in 1-AC Class of Mail/ Express/ Rajdhani trains and EC Class of Shatabdi Express trains.

Note:- Other conditions relating to issue of such passes shall continue to be governed by administrative orders issued from time to time.

(Ref: Board’s letters No.E(W) 2011/ PS5-13/ 1 dated 13.05.2011, No.E(W) 2002/ PS5-1/ 10 dated 08.04.2005, No. E(W) 91/ PS5-13/ 2 dated 04.01.I999 & No.E(W) 86/ PS5- 13/ I dated 21.02.I986) .

7. Category of non- railway servant – Serving and Former Railway Ministers MR/ MoS(R) / DMR)

Type of Pass – Duty Pass/ Tenure Privilege Pass/ Complimentary Card Pass

Class of Pass – First Class ‘A’

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Yes

Other conditions

(i) Serving MR/ MoS(R) / DMR: –

(a) Gold Pass may be issued to incumbent MR/ MOS(R) / DMR for uudertaking journeys on official duty.

(b) For journeys otherwise than on duty i.e. on personal account, 06 sets of First Class ‘A’ Tenure-Privilege Passes per year may be issued to serving MR/ MOS(R) / Dlv’iR for self & other eligible members i.e. family & dependent relatives as defined in the Railway Servants (Pass) Rules, as amended from time to time.

(c) Other conditions of travel on passes will be the same as applicable to serving Board Members.

(ii) Former MR/ MOS(R) / DMR: –

First Class ‘A’ Complimentary Card Pass with lifetime validity available by 1-AC Class alongwith one Companion in the same Class may be issued.

8. Category of non- railway servant – Lecturers/ Instructors for participating in Workers Education Programmes

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – Not higher than First Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other conditions
May be issued for participating in Workers Education Programmes conducted by AIRF/ INFIR in the Zonal Headquarters Station/ Divisional Headquarters Station/ Centralised Training Institutes

9. Category of non- railway servant – Persons invited in connection with train working like trail runs, etc.

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – As decided by General Manager

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other conditions
May be issued with the personal approval of General Manager.

10.Category of non- railway servant – Claimants before Railway Claims Tribunal

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – Sleeper Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other conditions
Passes from the place of residence to the place of hearing and back may be issued when attendance of the claimants is ordered by Railway Claims Tribunal in respect of cases falling under Section 124 & 124-A of the Railways Act, 1989.

11. Category of non- railway servant – Doctors/ para medical staff invited in connection with blood donation/ eye testing camps being organized on the Railways

Type of Pass – Complimentary ‘Admin’ Cheque Pass

Class of Pass – As decided by General Manager, but not higher than First Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other conditions
May be issued in optimum need based situations, from the place of work/ residence to the place where the camps are being held and back.

12. Category of non- railway servant – Sahayaks (Licensed Porters)

Type of Pass – Complimentary’ ‘Admin’ Cheque Pass

Class of Pass – Second/ Sleeper Class

Validity over Rajdhani/ Shatabdi/ Duronto Express Type Trains – Not entitled

Other condition
One set of Pass and two sets of PTOs for self & spouse only with valid of 5 months.
(Ref: Board’s letter No.E(W) 2019/PSS-6/6 dated 08.03.2019)

13. Category of non- railway servant – Candidates summoned for test/ interview by RRB/ RRC

As per instructions issued from time to time by respective nodal Directorates of Railway Board.

14. Category of non- railway servant – Members of Railway Users’ Consultative Committee and National Railway Users’ Consultative Council

As per instructions issued from time to time by respective nodal Directorates of Railway Board.

15. Category of non- railway servant – Whole time employees of the Trade Unions/ Federations

As per instructions issued from time to time by respective nodal Directorates of Railway Board.

(Total 15 entries)

Source: Indian Railways

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Registration No. : RTU/Nnn/31/2012

NFIR

National Federation of Indian Railwaymen
3, CHELMSFORD ROAD, NEW DELHI – 110055

Affiliated to :
Indian National Trade Union Congress (INTUC)
International Transport Workers’ Federation (lTF)
No.I/15/Part III

Dated: 30/07/2018

The Secretary (E),
Railway Board,
New Delhi

Dear Sir,

Sub: Implementation of Pass Rules and grant of travel facility on privilege pass as per the choice of pass holder – Railway Board’s clarification-requested.

NFIR invites attention of the Railway Board to the provisions contained in Advance Correction Slip No. 32 to the Railway Servants (Pass) Rules, 1986 (2nd Edition 1993) where in Rule 3 (vi) which are as under :-

“Privilege pass shall be issued for journey from the starting station to the destination station as desired by the Railway servant, via shortest route, provided that a longer route may be permitted on the Privilege Pass in the following circumstances:-

a) Two alternative routes are available for a destination, for example – Bombay to Calcutta via Nagpur or via Allahabad and Bombay to Delhi by the Central Railway or by the Western Railway – such pass may be permitted by either route irrespective of the distance involved;

or

b) If the distance to destination via a longer route preferred by the Railway servant does not exceed by fifteen percent of the distance via the direct route such pass may be issued even if a double journey over a small portion is involved (for example – ex Chittaranjan to Kancharapara via Howrah or ex-Lucknow to a station on the Southern/ South Central Railway via Bombay VT), provided the distance does not exceed the distance via the shortest route by more than 15% to take advantage of terminal facilities as in Bombay VT – Kalyan or Madras – Arakkonam sections;

or

c) If the longer route to destination is quicker than the direct route irrespective of distance involved.”

Federation has received staff representations (also retired staff) that when entitlement and choice is available between (a), (b) & (c) as per ACS No.32, the authorities have been reluctant in issuing the privilege/complimentary passes by wrongly interpreting to the effect that clauses 3(vi) (b) and (c) are independent provisions as they have been separated by the word ‘or’ between them, thereby, the provision in Rule 3(vi) (a) is also independent.

Federation contends that the interpretation as above is not correct in view of the fact that the three provisions are meant to allow staff to avail either 3(vi) (a) or (b) or (c) as per their convenience. The incorrect interpretation by the Railway authorities has resulted deprival of right to employee to take journey on his privilege pass, Similarly, the retired staff are also denied, the privilege of travel as per their choice route on their post retirement complimentary passes.

NFIR, therefore, requests the Railway Board to issue suitable clarification to the Zonal Railways etc., to enable the staff to avail privilege/complimentary passes and take journey as per their choice in terms of provisions contained in ACS No.32. copy of clarificatory instructions may be endorsed to the Federation.

Yours faithfully
Sd/-
(Dr.M.Raghavaiah)
General Secretary.

Source: NFIR

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