No. X-12/6/2021-SPN-II
Government of India
Ministry of Communications
Department of Posts
(Personnel Division)

Dak Bhawan, Sansad Marg
New Delhi – 110 001
Dated: November 17, 2021

To,
All Chief Postmaster General

Subject: Guidelines for transfer to regulate transfers of Group ‘C’ officials, Group ‘B’ (non-gazetted) officials and Assistant Superintendent of Posts (Group ‘B’ Gazetted).

Madam / Sir,

Reference is invited to Directorate letter no. 141-141/2013-SPB-II dated 17.01.2019 on the above mentioned subject wherein revised ‘Guidelines for Transfer‘ was issued. Provisions related to transfer under Rule-38 of postal Manual Volume IV and Rotational transfer have been reviewed and the competent authority has approved the following:-

• i) only such officials who have completed one year of service shall be eligible for transfer under Rule-38,
  • Provided that the condition of one year shall not be applicable for employees appointed on compassionate ground, Persons with Disabilities and official or dependent family members with a terminal illness.
    [Para 3 (A) (x) of the guidelines referred to above stands modified accordingly]
• ii) Transfer of officials shall not be denied solely on the ground of shortage of staff where the working strength of the cadre in the concerned unit is 66.66% of sanctioned strength or more.
  [Para 3(C)(x) of the guidelines referred to above stands modified accordingly]
• iii) Under Rule 38, an official will be eligible for two Inter-Circle transfer and two Inter-Circle transfer during the entire service. However, a gap of 3 years shall be mandatory for availing of the same category of transfer for the second time, but no such gap will be required in case of applying for a different category of transfer.
  • Explanation: An official after availing Inter-Circle transfer shall not be eligible to apply for an Inter-Circle transfer before three years of gap. However, he/she may apply for Intra-Circle transfer immediately after availing Inter-Circletransfer.
    [Para 3(A)(xi) of the guidelines referred to above stands modified accordingly]
• iv) Postal Assistants appointed in GPO or Independent Class-l Head Post Offices shall be transferred on rotational transfer in phased manner with Postal Assistants of Postal Division where GPO/Class-I HO is geographically located. Transfer and placement committee for rotational transfer in such cases shall include the head of both the units concerned.

Note: One third of Postal Assistants of GPO / Class-I HO shall be rotated with PA of Division geographically located with GPO / Class I HO. It shall also be ensured that an equal number of PAs transferred out of GPO/Class-I HO is posted in GPO/Class-l HO, so that rotational transfer does not adversely impact the working strength of GPO/Class-l HO or Head Post Office. This exercise shall be repeated during rotational transfer every year so that the entire workforce of GPO/Class-l HO is rotated at an interval of every three years.

2. Relevant provisions of ‘Guidelines for Transfer’ issued vide letter dated 17.01.2019 cited above are rnodified to the extent mentioned above.
3. These shall come into force rvith immediate effect.

Yours faithfully,

(Muthuraman C)
Assistant Director General (SPN)

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File No.X-12/1/ 2019-SPB-II
Government of India
Ministry of Communications
Department of Posts
(Personnel Division)

Dak Bhawan, Sansad Marg
New Delhi – 110 001
Dated: 30th April, 2020

To
The Chief Postmaster General,
All Postal Circles

Subject : Transfer policy guidelines – clarifications.

Madam / Sir,

I am directed to refer to Directorate’s communication number 141-141/2013-SPN-II dated 17.01.2019 vide which revised ‘Guidelines for transfer’ was circulated to all Postal Circles.

2. Para 5 (i) of ibid communication prescribes that the official having more length of service in a unit (Circle or Division, as the case may be) will be placed above the official(s) having less length of service in a unit. Accordingly, PwD officials having less service has to be placed below senior officials. As a result, PwD officials have lesser chance for getting their Rule-38 transfer despite exemption in probation period Or 2 years service. The matter has been examined by the Directorate and Competent Authority has decided as under: –

Transfer requests received from Persons with Disabilities shall be registered first in the request registers (inward & outward) above all other officials based on length of their service but below the wait listed PwD officials if any in a particular year. The officials whose transfer request could not be approved in that particular year and are in the waiting list shall be placed on the top in the request register of subsequent year. Thereafter, fresh applications received during 1st April to 30th June of current year shall be registered by giving preferences to PwD officials (based on length of their service) as previously done. Fresh transfer requests received from PwD officials for current year shall be registered above all other officials (Other than pwD) who are in waiting list Of previous year based on length of service.

Further, preference shall also be given to such officials at the time Of their posting in transferee unit subject to administrative constraints.

Illustration :- Entry in request register for a particular year (2020)

Four officials namely A, B, C (PwD) & D (PwD) have applied for their transfer under Rule 38 during 1st April to 30th June in the year 2020. A is the senior most among all, B is junior to A, D is junior to B and C is the junior most official. As such, PwD officials shall be registered first in the request register based on length of their service followed by two other officials based on length of their service as well. Accordingly, serial of officials in request register shall be as under: –

Moreover, two officials namely X and Y (PwD) are in waiting list of previous year (2019). Therefore, these two officials shall be placed in top of request register of current year (2020). However, fresh transfer requests received from PwD officials shall be placed above X and below Y (as Y is PWD). Accordingly, serial Of officials in request register for current year (2020) shall be as under :–

3.Apart from above, following has also been decided by the Competent Authority:

i. Instructions issued by Department of Personnel & Training regarding posting of husband and wife at same station shall be taken into account while considering request for transfer under Rule-38 on spouse ground.

ii. Rule-38 transfer under mutual exchange shall be considered whenever received in the office of concerned CPMG instead of following schedule prescribed in Transfer Policy Guidelines.

Yours faithfully,

Sd/-
(Muthuraman C)
Assistant Director General (SPN)

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