F. No. 25-4/2013 -SPG (Vol-II)
Government of India
Ministry of Communications
Department of Posts
(Personnel Division)

Dak Bhawan, New Delhi
Dated: 11/02/2020

To

All Heads of Circles
Director, RAKNPA, Ghaziabad
Chief General Manager, CEPT, Mysore

Subject: Dealing of APAR Representations received in SPARROW Portal

Respected Madam/ Sir,

This is with reference to the online filing of Performance Appraisal Reports (PARs) for all Group ‘A’ IPoS officers of the Department of Posts in the SPARROW Portal.

2. In this regard, it is to say that the Smart Performance Appraisal Report Recording Online Window (SPARROW) portal has been made live from 16th July 2020 for filling of Annual Performance Appraisal Report (APAR). All Group ‘A’ IPoS officers of Department of Posts except those who are on Deputation have started to fill online PAR through SPARROW portal for the assessment year i.e. 2019-20.

3. Many Circles have inquired about the procedure to be followed for dealing with representations submitted by officers regarding grading / entries in their APARs recorded in SPARROW, subsequent to disclosure of the same to them. It is to inform you that the process of dealing with such representations will be the same as was being followed earlier for physical APARs prior to the launch of SPARROW. The following procedure will be followed.

• a. State Custodian will take a printout of the representation and send it to Director (Staff), Postal Directorate for further examination for a decision by the Competent Authority.
• b. After the final decision of the Competent Authority is obtained, the whole APAR with the decision of the Competent Authority will be migrated to SPARROW by CS to Member (P).
• c. As regards officers posted in Postal Directorate, attached Directorates and RAKNPA, Ghaziabad, it will be the responsibility of CS to Member (P) to take a printout and forward it to Director (Staff).

4. This issues with the approval of Competent Authority .

Yours faithfully

(Vinayak Mishra)
Assistant Director General (SPG)

Source: DoP

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New Delhi: The performance appraisal reports of IAS and IPS officers, who have retired two years ago, will be destroyed by the Centre.

It has asked officers of all India services – Indian Administrative Service (IAS), Indian Police Service (IPS) and Indian Forest Service (IFoS) – to make a request to the central government in case they want to have a copy of their performance reports.

Existing norms allow confidential rolls of members of all-India services to be destroyed two years after their death or retirement.

The rules also provide that Confidential Reports (CRs) or Performance Appraisal Reports (PARs) of such bureaucrats can be given to them after the normal period of retention of two years is over from the date of their retirement.

“Action is accordingly being taken for destroying such CRs/PARs,” an order issued by the Department of Personnel and Training (DoPT) said.

Officers who wish to obtain their dossiers may send their requests to the Ministry till June 14, 2017, the order said.

PTI

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