To
(All HODs/ /PCsDA/ CsDA)

Subject: – Performing Data Correction, Initiation of Pension Claim and Identification in SPARSH (CIVIL) – regarding

It has been observed that various Head of Offices/Pay & Audit Offices are not following correct methodology while initiating Data Correction under SPARSH System for Defence Civilians causing delay in processing of the Corrigendum claims and inconvenience to the pensioners. Accordingly, the details methodology for initiation of Data Correction, Initiation of Pension Claims and performing identification on SPARSH is attached at Annexure-A, Annexure-B and Annexure-C respectively for information and following of the given steps while performing above-mentioned activities in SPARSH (CIVIL).

Enclosures:- As stated above.

Abhishek Singh, IDAS
Dy.Controller

Annexure-A

DATA CORRECTION IN SPARSH (CIVIL)

1. Data correction under SPARSH system will be initiated only for those cases which data has either been migrated in SPARSH and SPARSH PPO has been generated or initial (first) PPO has been notified through SPARSH portal.
2. The role of initiation of Data correction has been assigned to three users (service initiator,
   medical initiator and pay initiator). Users will be decided as per the case and field (component) wherein the correction is required to be carried out.
3. Data correction by service initiator user:-
   Data correction will be initiated by service initiator user if corrections need in service related
   fields. After completion of correction by service initiator, the correction claim will be submitted to service verifier for approval. Service verifier will login in SPARSH portal and will go to work list tab where correction claim will be available for verification. After verification, claim will be digitally signed and approved by the Service Verifier. Now the claim will go to Audit user for verification and approval. If correction affects the pay part, this correction claim will go through pay users and after amendment and approval of pay user, it will go to Audit user for verification and approval.
4. Data correction by medical initiator user:-
   Data correction will be initiated by medical initiator user if corrections need in medical related
   fields. After completion of correction by medical initiator, this claim will be submitted to
   medical verifier. Thereafter Medical Verifier will login in SPARSH portal and will go to work
   list tab where correction claim will be displayed. After verification, claim will be digitally
   signed and approved by medical verifier. Now this correction claim will go to Audit user for
   verification and approval.
5. Data correction by pay initiator user:-
   Data correction will be initiated by Pay Initiator user if correction requires in pay related fields.
   After completion of necessary correction in pay related fields by pay initiator, this correction
   claim will be submitted to pay verifier. Pay Verifier will login in SPARSH portal and will go to
   work list tab where correction claim will be displayed. After verification, claim will be digitally
   signed and approved by Pay Verifier. Now claim will go to Audit users for verification and approval. If pay correction fields link with service related fields like Rank, MACP, then claim will go through service users for changing according to pay field change and after approval of the same the claim will go to Audit users.
6. The documentation required by PAO for Audit purpose in this regard shall be communicated by concerned head of the office to respective PAOs through offline mode.
7. A Follow chart of Data correction claim is given below:-

IMPORTANT:-
It may be noted that once a data correction initiated, it should be either approved or rejected by concerned verifiers of Service/ Pay/ Audit. If one data correction is in progress stage the other data correction can’t be initiated against the same

Download Performing Data Correction, Initiation of Pension Claim and Identification in SPARSH (CIVIL) PDF

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FAX/ E-mail/ Speed Post/ Registered Post

GOVERNMENT OF INDIA
MINISTRY OF DEFENCE
OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS (FY’S)
PAY TECH SECTION
10A SK BOSE ROAD KOLKATA 700001

Part I Office Order No. AT-01

Dated: 10/03/2021

(All Cs ) A (Fys)

Subject: Payment of Dearness Allowance to Armed Forces officers and PBORs including NCs (E)- Revised rates effective from 01/01/2017.

A copy of Government of India, MoD letter no.1(2)/2004/D/ (Pay/Services) dated 17.04.2017 regarding payment of Dearness Allowance w.e.f. 01.01.2017 at enhanced rate alongwith MoD ID No. 30(1)/2020/D (Pay/Services) dated 03.02.2021 circulated under CGDA letter bearing No. CGDA/Navy/03/ Miscellaneous/2021/Vol.] dated 24/02/2021 is forwarded herewith for implementation and necessary action, please. It is also requested to circulate the same to all AOs under your jurisdiction, please.

Encls: As above.

Deputy Controller of Accounts (Fys)

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No. AN/VIII/1417/Circular

Dated: 10 /11/2020

To

The Officer I/C
All Sections in Main Office
All Sub offices
EDP (Local):-For up loading on PCDA (WC), Chandigarh web site.

Sub: Entry / Updation of Family details in Service Book

It has been observed that some of the sub offices are casually forwarding the family details of the employees for updation in Service Books which is resulting in undue correspondence. Hence, the following instructions are hereby issued which are required to be followed while forwarding the family details for updation in the service records:

1. The family details are being received on different proforma from different offices. Therefore a common format of ‘Details of Family’ has already been uploaded on the website of PCDA (WC) Chandigarh and details should be forwarded in the prescribed format only.
2. Proof of DOB of every dependent should be enclosed with the request for entry / updation of family detail.
3. In case of dependent Parents, the income certificates of the parents/ affidavit sworn in before 1st Class Magistrate duly mentioning that the joint income of parents from all sources is less than Rs. 9000/- plus applicable DA.
4. If any of the dependent children is handicapped, the Certificate issued by concerned Medical Authorities should be enclosed.
5. In case spouse is employed in State/ Centre Govt. a joint declaration regarding claim of Tuition fee/ Medical reimbursement/ LTC should be enclosed (Format available on www.pcdawc.gov.in )
6. In case the family details-are present in the service records and further updation is required due to any addition/deletion in family the same should be supported by requisite documents (e.g Birth Certificate/ Divorce Decree etc.) and names of all present family members should be reflected in the prescribed format for the purpose.
7. The Family details should be countersigned by the Officer-In-Charge of the sub office.
8. It should also be ensured that the employee has tick marked / cross marked all five declarations provided in the format.

Technical Resignation and Lien – Consolidated guidelines

The above instructions should be strictly adhered to while forwarding the Family. Details for updation in service records to avoid undue correspondence on matter.

(Manjeet Kaur)
DCDA

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No. E/II/161/R&A

Date: 18/11/2020

To,

All AO GEs /AAO BSOs
under PCDA(WC)

Sub: Revision of flat rate of license fee for General Pool Residential Accommodation (GPRA) throughout the country.

One of the AOGEs has raised an issue regarding recovery of flat rate of General Pool Residential Accommodation license fee from Service officers/ Defence civilians occupying the accommodation of MES/ Defence pool accommodation. An examination of the issue has revealed that notifications for applicability of flat rates of license fee are being issued from time to time by GOI, Ministry of Housing and Urban Affairs Directorate of Estates.

Recent revision of flat rate of license fee for (GPRA) for all ministries/ Departments has been notified by GOI, Ministry of Housing and Urban Affairs, Directorate of Estates vide letter No. 18011/2/2015- Pol. III dated 29.06.2020 (copy enclosed) and it is effective from 1 July, 2020.

Central Government GPRA Amendment Rules, 2020

In view of the above, it may be ensured at your end that the latest revision as well as previous revisions issued by GOI, Ministry of Housing and Urban Affairs Directorate of Estates have been taken into account to recover the revised license fee from occupants for whom the residential accommodation available in General Pool and also in departmental pools of Ministries/ Departments of the Government of India in respect of Defence Civilians.

A confirmation in this regard may be furnished by 30/11/2020.

PCDA has seen.

(Sahil Goyal)
Dy. CDA (E)

Source: PCDA

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No. 1(20)/2017/D (Pay/Services) – Part-1
Ministry of Defence
Department of Military Affairs
D (Pay/Services)

Sena Bhawan, New Delhi
Dated: 02 November, 2020

OFFICE MEMORANDUM

Subject: Date of next increment – Rule 10 of Army Officers and Air Force Officers Pay Rules, 2017; Regulation 10 of Navy Officers – Pay Regulations, 2017; Rule 10 of Army, Air Force and Military Nursing Service Pay Rules, 2017; Regulation 10, of Navy Pay Regulations, 2017 and Rule 9 of the Non-Combatants (Enrolled) of Air Force Rules, 2017 – regarding.

The undersigned is directed to invite attention to MoD O.M.s No.: 1(20)2017/D (Pay/ Services) dated 22.3.2018 and 30.4.2019 and O.M. No. a PC-1(20)2017-D (Pay/ Services) Part- II dated 11.3.2019 on the issue of availability of option for fixation of pay on promotion/ Modified Assured Career Progression Scheme (MACPs) from the date of next increment (DNI) in the lower post and method of pay fixation from DNI, if opted for, in context of Army and Air Force Officers Pay Rules, 2017, Navy Officers Regulation, 2017, Army, Air Force and Military Nursing Service Pay Rules, 2017, Navy Pay Regulations, 2017 and Non-Combatants (Enrolled) of Air Force Rules, 2017.

Defence / Fixation of pay on promotion from the Date of Next Increment (DNI) in the lower post – Air Force and Navy Pay Regulations 2017

2. Enclosed herewith is the Ministry of Finance, Department of Expenditure OM No. 421/2017-IC /E.IIIA dated 28.11.2019 and to say that the provisions contained therein of the said letter, will mutatis-mutandis be applicable to the Defence Services Officers and JCO/OR and equivalence – provided all the conditions and stipulations laid down therein are strictly fulfilled.

3. Since there is a material change, the personnel who have been regularly promoted or granted financial up-gradation on or after 1.1.2016 and desire to exercise/ re-exercise option for pay fixation shall be given opportunity to exercise or re-exercise of the option. Such an option shall be exercised within one month of issue of this O.M.

MACP Option for Fixation of Pay on Promotion from DNI – Clarification order

4. These instructions will be applicable with effect from 01.01.2016.

5. This issues with the concurrence of Finance Division of this Ministry vide their Dy. No. 1(8)/2017-AG/PA/101 dated 21.10.2020.

Pay Rules / Regulations 2017 for Army / Navy / Air force officers, MNS, JCOs / OR & Equivalent for revision of option to come over to revised pay structure

(T Johnson)
Gp Capt
Director (Pay / Services)

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7th Pay Commission Date of Next Increment after Promotion/ Upgradation: PCDA(O) Pune Message No. 17/2020

PCDA

Message No. 17/2020

Date of Next Increment after Promotion / Upgradation

In accordance with MoD OM No. 1(20)/2017/D (Pay/ Services) – Part -I dated 02.11.2020 read with MoF OM No.4-21/2017 -IC/E/IIIA dated 28.11.2019, the Officers who have been promoted/ upgraded on or after 01.01.2016 in 7thCPC and have opted for fixation of pay from the DNI in lower grade will be allowed Increment in promotional grade after completion of 6 months qualifying service i.e., on 1st Jan or 1st July as the case maybe.

Also read:

7th Pay Commission – Junior officer gets equal to that of his senior and senior office not being eligible for bunching benefits

Accordingly,

• Officers who have already exercised their option for fixation of pay on promotion from DNI will be granted increment in promotional grade on the following 1st Jan or 1st July suo-moto by PCDA(O).
• Officers who have been promoted or granted financial upgradation on or after 01.01.2016 and desire to exercise/ re-exercise option for pay fixation from DNI may opt within one month of issue of the OM. Options so exercised may also be sent through on mail id : ledger-pcdao@nic.in or through AWAN to APAC, PCDA (O) Pune.
• To enable this office to consider the case, the officers are requested to submit their option by 01.12.2020.

Last date of exercising option shall be 01.12.2020.

Also check: 7th Pay Commission Annual Increment

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7th CPC Notional Pay of Havildar granted Hony. Naib Subedar fixed in Level-6 for Pension purpose only.

Government of India
Ministry of Defence (Finance)
O/o THE PRINCIPAL CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS)
DRAUPADI GHAT, ALLAHABAD- 211014

Circular No. 634

Dated: 01.06.2020

To,
The OI/C Records
PAO/ORs

Subject: Implementation of the Government decision on the recommendation of the Seventh Central Pay Commission – in respect of Service Pension to the Havildar granted Honorary Rank of Naib Subedar retiring on or after 01.01.2016.

Reference: Circular No. 584 dated 07.09.2017.

Reference is invited towards this office Circular No. 584 dated 07.09.2017. In this circular orders and procedure of pensionary award of 7th CPC were circulated with LPCs & its filling instructions. But the Circular is silent in respect of service pension of Havildar granted Hony Rank of Naib Subedar. A clarification was sought for regarding applicability of MoD letter dated 12.06.2009 for post 2016 retirees. It has now been clarified by the competent authority that ibid MoD letter is also applicable to post-2016 retirees Havildar granted Honorary rank of Naib Subedar.

Also check: Retention in Govt. Service beyond the age of 50 years or on completion of 30 years of service

2. Now, it has been decided that in all such cases the field SI No. 93 (Field name-Average Pay) of LPC-Cum Data Sheet of Circular No. 584 dt 07.09.2017 is invariably to be filled with Notional Pay of Havildar granted Hony. Naib Subedar fixed in Level-6 for Pension purpose only.

3. All other terms and condition shall be applied as per various paras of this govt. order as well as the existing provisions on the issue.

4 This circular is applicable in respect of service pension to the Havildar granted Honorary Rank of Naib Subedar retiring on or after 01.01.2016.

5. This circular has been uploaded on this office website www.pcdapension.nic.in.

Also check: Pension claim submission during lock-down of Defence civilian

6. Hindi version will follow.

No. Gts/Tech/ 0148/LX

(Sushil Kumar Singh)
(Addl.CDA(P)

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O/o The Principal Controller of Defence Accounts (Pension),
Draupadighat, Allahabad – 211014
Circular No. C-202
No.G1/C/0199/ Vol-II/Tech

Dated: 06.08.2019.

To,
(All Head of Department under Min. of Defence)

Sub:- Revision of pension wef 01.01.2006 of Pre-2006 pensioners who retired from the 5th CPC scale of Rs. 6500-10500/- or equivalent pay scale in the earlier Pay Commission periods.

Ref: -This office Important Circular No.195, dated 04.02.2019.

Attention is invited to this office circular No. C-195 dt. 04.02.2019 under which instruction has been issued to PDA for revision of pension/family pension wef 01.01.2006, consequent on the decision issued by GOI DP&PW vide OM No.38/33/12-P&PW (A) dated 04.01.2019 to consider the Grade Pay Rs. 4600 as the corresponding Grade pay in the case of Pre-2006 pensioners who retired/died in the 5th CPC scale of Rs. 6500-10500/- or equivalent pay scale in the earlier Pay Commission periods.

2. For revision of pension/family pension w.e.f. 01.01.2016 of pre-2016 pensioners by notional fixation of pay in the 7th CPC Department of P&PW has issued concordance tables vide OM F. No. 38/37/2016-P&PW (A) dated 06.07.2017. Tables No. 24 & 25 in these concordance tables indicated the revised pension/family pension based on the corresponding 6th CPC grade pay of Rs. 4200/- in respect of pre-2006 pensioners/family pensioners who retired/died in the 5th CPC scale of Rs 6500-10500/-or equivalent pay scale in the earlier Pay Commission periods. Consequent on the decision to consider the Grade Pay of Rs. 4600/- in above cases, revised tables No. 24 & 25 have been issued vide DP&PW OM No. 38/33/12-P&PW (A) dt.09.07.2019 (copy enclosed).

3. For implementation of above OM dt.09.07.2019, you are requested to issue instructions to sub offices under your administrative control to submit the revised LPC-cum-data sheet in affected cases, as procedure prescribed in this office circular No. C-164 dated 30.05.2018, so that corrigendum PPOs for the same may be issued at the earliest.

Sd/-
(Yashasvi Kumar)
Dy.CDA (P)

Source: PCDA (Pension) Circular

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Payment of Additional Quantum of Pension to old pensioner

O/o the principal Controller of Defence Accounts (Pensions)
Draupadighat, Allahabad-211014

Circular No.- 209

AT/Tech/349/VI CPC/Vol-VII

Dated: 14.05.2019.

To,

1. The Chief Accountant, RBI Deptt. of Govt. Bank Accounts, Central office C-7, Second Floor, Bandre- Kurla Complex, P B No. 8143, Bandre East Mumbai-400051
2. The Director of Treasuries of all state …….
3. The Manger CPPC of Public Sector Banks including IDBI
4. The CDA (PD) Meerut……….
5. The CDA-Chennai……….
6. The Nodal Officers ICICI/ AXIS/HDFC Bank)….
7. The Pay & Accounts Officers…………
8. Military and Air Attache, Indian Embassy Kathmandu, Nepal.
9. The DPDO…………
10. The Post Master………….. Sub: Payment of Additional Quantum of Pension to old pensioner. Representations are being received from various Pension Disbursing Agencies(PDAs) seeking clarification as to from which date payment of additional quantum of pension to the armed forces service pensioners on attaining age of 80 years and above will be paid in cases where age shown in the PPO varies with the exact date of birth mentioned in the office records (i.e original discharge certificate).

The issue has been examined and it is noticed that in all old cases, there was a practice of mentioning the age of armed forces personnel instead of date of birth (though the date of birth was mentioned in LPC cum data sheet provided by the records offices). It is also noticed in some cases that age mentioned in the PPO differs from the date of birth/age mentioned in the LPC cum data sheet due to late submission of claim by ROs/HOOs and late notification of PPO as well.

Accordingly, it has been decided that in all such cases where pensioner is not satisfied or PDA is not sure regarding date of commencement of additional pension, the cases may be referred to this office through ROs/HOOs’ concerned for issuing Corr. PPO for making necessary amendment.

Sd/-
(S.K. Singh)
Addl.CDA (P)

Source: PCDA

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OFFICE OF THE PR. CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS)

Circular No. 622

DRAUPADI GHAT, ALLAHABAD- 211014
Dated: 03.04.2019

To,

1. The Chief Accountant, RBI, Deptt. Of Govt, Bank Accounts, Central Office, C-7, Second Floor, Bandre- Kurla Complex, P B No. 8143, Bandre East Mumbai- 400051
2. CMDs, All Public Sector Banks.
3. The Nodal Officers, ICICI/HDFC/AXIS/IDBI Banks
4. All Managers, CPPCs
5. Military and Air Attache, Indian Embassy, Kathmandu, Nepal
6. The PCDA (WC), Chandigarh
7. The CDA (PD), Meerut :
8. The CDA, Chennai
9. The Director of Treasuries, All States
10. The Pay and Accounts Officer, Delhi Administration, R K Puram; and Tis Hazari, New Delhi.
11. The Pay and Accounts Office, Govt of Maharashtra, Mumbai
12. The Post Master, Kathua (J&K); and Camp Bell Bay.
13. The Principal Pay and Accounts Officer, Andaman and Nicobar Administration, Port Blair.

Subject:- Implementation of ‘One Rank One Pension’ to all Pre-01.06.1953 Defence pensioners and their families.

Reference:- Gol, MoD letter No. 12(1)/2014/D(Pen/Policy)-Part-ll dated 3rd Feb 2016 (Circular No. 555 dated 04.02.2016), Circular 557 dated 17.03.2016, Circular 580 dated 05.07.2017, Circular 581 dated 02.08.2017 and Circular 591 dated 13.11.2017.

Pension Disbursing Agencies (PDAs) are aware that as per this office Circular No. 555 dated 04.02.2016, pension of Armed Forces Personnel is to be revised w.e.f. 01.07.2014 by the PDAs as per tables attached with the circular.

In continuation of the same, the rates of ordinary family pension, Special Family Pension, 2nd life award of SFP, Liberalized Family Pension, 2nd life award of LFP, Disability/ Liberalized disability element for 100% Disability, War Injury Element for 100% disability (Invalid out cases) meant for post -53 retirees JCOs/ ORs of Regular Army of Group “Y” may be allowed to the families of pre-53 retirees under OROP scheme.

Further, cases where data is not available with PDAs, the same may be referred to PCDA(P) Allahabad for issue of Corr. PPOs.

In view of the above, this office Circular No. 591 dated 13.11.2017 stands cancelled in toto.

This Circular has been uploaded on this office website www.pcdapension.nic.in for dissemination of all concerned.

No. Gts/Tech/0167/XXX
Dated: 03.04.2019

Sd/-
(Sushil Kumar Singh)
Addl. CDA (Pensions)

Source: PCDA

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