GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
RAILWAY BOARD

No. 2020/E(LL)/OTA/1

New Delhi, dated: 28.08.2020

The General Managers
All Zonal Railways

Sub: Measures to reduce cost and improve savings – Review of cost of Over Time Allowance (OTA) and Travelling Allowance (TA).

Ref: Railway Board’s letter No. 2015-B-235 dated 19.06.2020.

With the outbreak of COVID-19 pandemic, the budgeted earning target of the current year i.e. 2019-20 has been adversely affected. In view of this, the above referred instructions have been issued by the Board to adopt various economy, austerity and cost control measures so that liabilities are met within available funds.

2. Payment of OTA to Railway Servants governed by Para 10 of the Railway Servants (Hours of Work & Period of Rest) Rules, 2005 and Travelling Allowance is one of the steps to control expenditure and thus, a decision has been taken in a Board meeting held on 29.6.2020 that the cases of OTA and TA should be critically reviewed by the General Managers and a ceiling of 50% be imposed on payment of OTA and TA. A copy of Item No. 4 of the Minutes of the Board Meeting held on 29.06.2020 to discuss “Measures to reduce cost and improve saving” is enclosed for ready reference.

3. It may also be kept in mind that deferment of bills/payment is not expenditure control and maximum utilization of existing manpower within the stipulated working hours should be ensured.

4. It has been desired by the Board that the cases of payment of OTA and TA should be monitored closely by PCPOs and PFAs of the Zonal Railways.

5. Please acknowledge receipt.

DA: as above

Sd/-
(Ms. Manju)
Director Estt.(LL)
Railway Board

Enclosure to Board’s letter No. 2020 /E(LL)/OTA/1 dated 28.08.2020

Also check: Ex-gratia payment to the families of Railway employees who caught Covid-19 infection in the course of performing duties, hospitalized and unfortunately passed away

Item No. 4 of the Minutes of the Board Meeting held on 29.06.2020 to discuss “Measures to reduce cost and improve saving”:

“Item No. 4: Impose 50% Ceiling on Over Time (Rs. 1300 Cr) and Travelling Allowance (Rs. 2300). There are other allowances which need to be reviewed by Zonal Railways and controlled. Broadly, such semi-variable allowances would be in the range of Rs. 13000 Cr. per annum.

Board’s decision: GMs to critically review and impose 50% Ceiling on booking of Over Time and Travelling Allowance.”

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NFIR

No. I/8/Part II

Dated: 28/05/2019

The Secretary (E),
Railway Board,
New Delhi

Dear Sir,

Sub: Payment of Over Time arrears to the staff promoted to higher Grade Pay posts under cadre restructuring w.e.f. 01/11/2013 – Case of AC Escorting staff of South Western Railway – Reg

Ref: (i) NFIR’s PNM Item No.24/2017.
(ii) NFIR’s letter No. I/8/Part I dated 21/03/2016, 17/06/2016, 10/08/2016 & 14th Feb 2017.

Kind attention of Railway Board is invited to NFIR’s PNM Agenda Item No.24/2017 wherein it has been requested to kindly issue clarificatory instructions to the Zonal Railways in general and South Western Railway in particular to arrange payment of Over Time Allowance to the Sr. Technicians GP 4200/ Level-6 and. other eligible staff. While the subject could not be discussed in the PNM meeting held on 25th /26th April, 2019 due to paucity of time, the Official Side conveyed as follows :-

“South Western Railway has been asked to comment on the status of the demand made by the Federation. No reply received yet. Reminder sent on 26/03/2019.”

Federation desires to reiterate that already considerable delay has taken in the matter as the first reference in this case was sent to the Railway Board by the Federation in August, 2016, therefore there is need to obtain facts from the South Western Railway immediately on priority.

NFIR, therefore, requests the Railway Board to kindly expedite and see that instructions are issued to the Zonal Railways including South Western Railway to ensure payment of OT Allowance to Sr. Technicians etc., as raised in the PNM agenda. A copy of instructions issued may be endorsed to the Federation.

Yours faithfully,
(Dr.M.Raghavaiah)
General Secretary

Source: NFIR

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URGENT
Reminder

F.No. 52-01/2018-PAP
Government of India
Ministry of Communications
Departmental of Posts
(Establishment Division)

Dak Bhawan, Sansad Marg, New Delhi – 110001
Dated:18 February, 2019.

To

1. All Chief Postmasters General (Except Andhra Pradesh Circle)
2. Chief General Manager, BD Directorate/Parcel Directorate/ PLI Directorate
3. Director RAKNPA/ GM CEPT/ Directors of All PTCs,
4. Addl. Director General, Army Postal Service, R.K. Puram, New Delhi

Sub: Implementation of the recommendation of 7th CPC on Over Time Allowance (OTA) preparation of a list of those staff coming under the category of Operational Staff reg.

Ref: This office letter no. 52-01/2018·PAP dated 22.01.2019.

It is requested to prepare a list of operational staff with full justification based on the parameters contained in letter no. 52-01/2018-PAP dated 22.01.2019 & Department of Personnel & Training’s OM No. A-27016/03/2017-Estt. (AL) dated 19.06.2018 circulated vide letter no. 52-01/2018-PAP dated 01.07.2018 and submit it to this office latest by 25.02.2019 on sopap.dte@indiapost.gov.in

(D.K. Tripathi)
Assistant Director General (Estt.)

Source: cept.gov.in

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F.No.52-01/2018-PAP
Government of India
Ministry of Communication
Department of Posts
(Establishment Division)

Dak Bhawan, Sanand Marg, New Delhi – 110001
Dated: 22nd January, 2019

Sub: Implementation of the recommendation of 7th CPC on Over Time Allowance (OTA) preparation a list of those staff coming under the category of ‘Operational Staff’ reg.

I am directed to refer to Department of Personnel and Training OM No.A-27016/03/2017-Estt.(AL) dated 19.6.2018 circulated vide letter No.52-0/2018-PAP dated 4.7.2018 on the above subject. According to the said O.M. Government has decided to discontinue OTA for categories other than Operational Staff and industrial employees.

2. As per para 1 of this OM “Ministries/Departments to prepare a list of those staff coming under the category of “Operational Staff. The following definition shall be used to define Operational Staff.

“All non-ministerial non-gazetted Central Government servants directly involved in smooth operation of the office including those tasked with operation of some electrical or mechanical equipment.”

3. In this regard, it is requested to prepare a list of operational staff with full justification based on the above parameters for inclusion of a particular of a particular category of staff in the list of operational staff and submit it to this office latest by 04.02.2019.

sd/-
(D.K.Tripathi)
Assistant Director General (Estt.)

Source: Confederation

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No.A-27016/ 03/ 2017-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

Block-TV, Old JNU Campus,
New Delhi – 110067,
Date: 19th June, 2018.

OFFICE MEMORANDUM

Subject: Implementation of the recommendation of 7th CPC on Over Time Allowance – reg.

The undersigned is directed to say that as per Dept. of Expenditure’s Resolution No. 11-1/2016-IC dated 06.07.2017, following is the decision of Government on Overtime Allowance (OTA):

“Ministries/Departments to prepare a list of those staff coming under the category of ‘Operational Staff’. Rates of Overtime Allowance not to be

revised upwards”.

2. Further it has been clarified by the Dept. of Expenditure that the Government has decided that given the rise in the pay over the years, the recommendations of the 7th CPC to discontinue OTA for categories other than Operational Staff and industrial employees who are governed by statutory provisions may be accepted.

3. Accordingly, it has been decided to implement the aforesaid decision of the Government on Overtime Allowance across all the Ministries/Departments and attached and subordinate office of the Government of India. The following definition shall be used to define Operational Staff.

“All non-ministerial non-gazetted Central Government servants directly involved in smooth operation of the office including those tasked with operation of some electrical or mechanical equipment.”

4. The concerned Administration Wing of the Ministries/Departments will prepare a list of operational Staff with full justification based on the above parameters for inclusion of a particular category of staff in the list of operational staff with the approval of JS (Adnm.) and Financial Adviser of the concerned Ministry / Department.

5. The grant of OTA may be linked to biometric attendance subject to the conditions mentioned below.

a) OTA should be paid only when his/her senior officer directs the concerned employee(s) in writing for staying back in office to attend urgent nature of work.

b) The OTA will be calculated on the basis of biometric attendance.

c) The OTA for Staff Car Drivers should be linked with biometric system as normally, the designated parking is allotted in the office building. However, in cases where the parking lot is provided far from office, the Staff Car Driver would mark his/her attendance while leaving from his office and a grace time of not exceeding 2 hours should be allowed to cover the distance travelled after leaving office, including the time to drop the officer and then reaching the parking lot. In such cases, calculation can be done from log books, duly verified by the officer concerned.

d) The OTA to field officials should be calculated on the basis of biometric attendance, as normally, such officers are given facility of official transport to attend the field work. Such officers are supposed to report in office before proceeding to field. In cases, where officials are required to attend the field work directly from home, they may be extended facility of official transport from home in lieu of transport allowance and OTA may be given on the basis of the log book of that vehicle, duly verified by their senior officers.

6. Since, the Government has decided not to revise the rates of OTA, the rates as prescribed in this Department’s OM dated 19th March, 1991 for Office Staff, Staff Car Drivers and Operative Staff will continue to operate subject to their fulfillment of the above conditions.

7. All the existing instructions, except lo the extent superseded by this O.M., will continue to remain in force.

8. These instructions will be applicable with effect from 01 July, 2017.

9. In so far as persons serving in the Indian Audit and Accounts Department are concerned, these instructions are being issued after consultation with the Comptroller & Auditor General of India.

10. Hindi version will follow.

(Pramod Kumar Jaiswal)
Under Secretary to the Government of India

To

1. All Ministries/Departments of Govt. of India
2. NIC with a request to upload the O.M. on the website of DoPT.

Source: DoPT

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No.A-27016/ 03 / 2017 -Estt. (AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

Block-IV, Old JNU Campus,
New Delhi – 110067,
Date: 19th June, 2018.

OFFICE MEMORANDUM

Subject: Implementation of the recommendation of 7th CPC on Over Time Allowance – reg.

The undersigned is directed to say that as per Dept. of Expenditure’s Resolution No. 11-1/2016-IC dated 06.07.2017, following is the decision of Government on Overtime Allowance (OTA):

“Ministries/ Departments to prepare a list of those staff coming under the category of Operational Staff’. Rates of Overtime Allowance not to be revised upwards”.

2. Further it has been clarified by the Dept. of Expenditure that the Government has decided that given the rise in the pay over the years, the recommendations of the 7th CPC to discontinue OTA for categories other than Operational Staff and industrial employees who are governed by statutory provisions may be accepted.

3. Accordingly, it has been decided to implement the aforesaid decision of the Government on Overtime Allowance across all the Ministries / Departments and attached and subordinate office of the Government of India. The following definition shall be used to define Operational Staff.

“All non-ministerial non-gazetted Central Government servants directly involved in smooth operation of the office including those tasked with operation of some electrical or mechanical equipment.”

4. The concerned Administration Wing of the Ministries / Departments will prepare a list of operational Staff with full justification based on the above parameters for inclusion of a particular category of staff in the list of operational staff with the approval of IS (Admn.) and Financial Adviser of the concerned Ministry / Department.

5. The grant of OTA may be linked to biometric attendance subject to the conditions mentioned below.

a) OTA should be paid only when his/ her senior officer directs the concerned employee(s) in writing for staying back in office to attend urgent nature of work.

b) The OTA will be calculated on the basis of biometric attendance.

c) The OTA for Staff Car Drivers should be linked with biometric system as normally, the designated parking is allotted in the office building. However, in cases where the parking lot is provided far from office, the Staff Car Driver would mark his/ her attendance while leaving from his office and a grace time of not exceeding 2 hours should be allowed to cover the distance travelled after leaving office, including the time to drop the officer and then reaching the parking lot. In such cases, calculation can be done from log books, duly verified by the officer concerned.

d) The OTA to field officials should be calculated on the basis of biometric attendance, as normally, such officers are given facility of official transport to attend the field work. Such officers are supposed to report in office before proceeding to field. In cases, where officials are required to attend the field work directly from home, they may be extended facility of official transport from home in lieu of transport allowance and OTA may be given on the basis of the log book of that vehicle, duly verified by their senior officers.

6. Since, the Government has decided not to revise the rates of OTA, the rates as prescribed in this Department’s OM dated 19th March, 1991 for Office Staff, Staff Car Drivers and Operative Staff will continue to operate subject to their fulfillment of the above conditions.

7. All the existing instructions, except to the extent superseded by this O.M., will continue to remain in force.

8. These instructions will be applicable with effect from 01 July, 2017.

9. In so far as persons serving in the Indian Audit and Accounts Department are concerned, these instructions are being issued after consultation with the Comptroller & Auditor General of India.

10. Hindi version will follow.

Sd/-
(Pramod Kumar Jaiswal)
Under Secretary to the Government of India

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No.I/8/Part II

Dated: 26/04/2018

The Secretary (E),
Railway Board,
New Delhi

Dear Sir,

Sub: Revision of Over Time Allowance to Railway Employees consequent upon revision of pay scales and allowances – reg.

Ref: (i) NFIR’s letter No. IV/NFIR/7 CPC (Imp)/2016/Allowance/Part I dated 27/09/2017.
(ii) Railway Board’s letter No.PC-V/2017/A/OTA/1 dated 28/11/2017
(iii) NFIR’s letter No. I/8/Part II dated 11/12/2017.
(iv) NFIR’s PNM Agenda Item No. 6 sent to Railway Board vide letter No. NFIR/PNM/111 dated 04/01/2018
(v) Railway Board’s circular No.PC-V/2017/A/OTA/1 dated 20/03/2018.

On going through the circular issued by the Railway Board on the subject vide Board’s letter dated 20th March, 2018, Federation noticed that the facts below have not been taken into account.

Federation vide its letter dated 27/09/2017 invited Board’s attention to issue instructions for payment of Over Time Allowance to the Railway employees at the revised rates w.e.f. 01/01/2016, duly quoting previous instructions of Railway Board contained in letter No. PC-V/2008/A/0/3 dated 20/05/2011 as the OTA is part of wage.

After issuance of instructions by the Railway Board vide letter dated 28/11/2017 (RBE No. 175/2017), Federation has again requested the Railway Board vide its letter dated 11/12/2017 to give effect the revised rates of Over Time Allowance from 01/01/2016 instead from 01/07/2017.

The Federation also sent PNM Agenda Item No. 6 to the Railway Board vide letter No. PNM/NFIR/111 dated 04/01/2018 for issuing orders accordingly.

Federation is pained to mention that the instructions since issued by the Railway Board vide letter dated 20/03/2018 (RBE No. 41/2018) do not contain NFIR’s references or NFIR PNM Agenda (Item No. 6) though instructions exist for citing PNM Item of the Federation.

NFIR, therefore, requests the Railway Board to issue corrigendum to Board’s letter dated 20/03/2018 duly monitoring NFIR’s PNM Item, duly endorsing copy to the Federation.

Yours faithfully,
S/d,
(Dr. M. Raghavaiah)
General Secretary

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Payment of Over Time Allowances (OTA) in the revise pay to the employees Of Defence Industrial Establishment governed by the Factory Act. 1948

No. Pay/Tech-11/73

Date: 12/04/2018

To

1) All Controller of Finance & Accounts (FYS)

2) All Br.AOs

Sub: Payment of Over Time Allowances (OTA) in the revise pay to the employees Of Defence Industrial Establishment governed by the Factory Act. 1948

MoD No dated 2602.2018, received under OFB. Kolkata letter bearing No. 525/Genl/Per/Policy(Vl) dated 19.03.2018 regarding payment of Overtime Allowance to the employees of the Defence Industrial Establishment governed by the Factory Act, 1948 on the basis of revised wages with effect from the date the wages have been revised i.e. 01.01.2016 subject to the conditions mentioned therein, is forwarded herewith for further necessary action at your end.

Further in case of the OT element Of Piece Workers in respect of Overtime up to 9 hours a day or 48 hours in a week is to be worked out on the basis of Piece Work Correlation on 6th CPC pay scale till finalisation Of the Same on revised pay structure.

sd/-

Addl.Controller of Accounts (Fys)

Source: http://pcafys.nic.in/

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No.I/8/Part II

Dated:11-12-2017

The Secretary (E)
Railway Board
New Delhi

Dear Sir,

Sub: Revision of Over Time Allowance to Railway employees consequent upon revision of pay scales and allowances – reg.

Ref: (i) Railway Board’s letter No.PC-V/2008/A/O/3 (OTA) dated 17-02-2010

(ii) Railway Board’s Letter No.PC-V/2008/A/O/3 (OTA) dated 20-05-2011

(iii) NFIR’s letter No.IV/NFIR/7 CPC (Imp)/2016/Allowance/Part I dated 27-09-2017

(iv) Railway Board’s letter No.Pc-V/2017/A/OTA/1 dated 28-11-2017

Pursuant to acceptance of 7th CPC recommendation by the Government for revision of Over Time Allowance rates. NFIR vide its letter dated 27-09-2017 requested the Railway Board to issue instructions for revising the rates of Over Time Allowance for Railway Employees. In the said communication, the Federation had highlighted that Railways being operational system wherein the staff are duty bound to work beyond rostered/statutory limits when ordered in exigency of service, as their duty hours are governed by statutory acts and they are eligible for Over Time Allowance as part of wages.

In the Federation’s communication dated 27-09-2017, Railway Board’s attention was also invited to Board’s decision vide No.PC-V/2008/A/O/3 (OTA) dated 20-05-2011 for granting payment of Over Time Allowance to the Railway Employees at the revised rates w.e.f 01-01-2006 (as a result of agreement with the Federations on DC/JCM Item No.24/2010).

Federation is surprised to note that in Board’s instructions vide RBE No.175/2017 dated 28-11-2017, the revision of Over Time Allowance rates has been given effect from 01-07-2017 instead from 01-01-2016 ignoring the following:-

The Over Time Allowance is part of wages, which needs to be revised w.e.f 01-01-2016 in terms of statutory provisions.

The Board’s decision dated 28-11-2017 is breach of agreement with the Federations

The Railway Board has unfortunately failed to take into account the fact mentioned in NFIR’s letter dated 27-09-2017.

NFIR, therefore urges upon the Railway Board to review the case for giving effect to the payment of Over Time Allowance at revised rates w.e.f 01-01-2016 to Railway Employees and issue instructions accordingly to GMs.

Yours faithfully,

Sd/-
(Dr.M.Raghavaiah)
General Secretary

Source : NFIR

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