No. 5(1)/2018-MGMT
Government of India
Ministry of Finance
Department of Public Enterprises

Public Enterprises Bhawan
Block No. 14, CGO Complex
Lodhi Road, New Delhi-110003

Dated: 9th October, 2023

OFFICE MEMORANDUM

Subject: Revised and consolidated Guidelines for writing Annual Performance Appraisal Reports (APARs) of top management incumbents of Central Public Sector Enterprises (CPSEs).

The undersigned is directed to state that this Department had issued detailed guidelines and procedure for writing of Annual Performance Appraisal Reports (APARs) of top management incumbent of CPSEs vide DPE DO letter No. 9(1)/2000-GM dated 5 April 2010. Some of the provisions of these guidelines were subsequently amended vide DPE OM No. 5(1)/2000-GM dated 6th July, 2010, OM No. 18(1)/2013-GM dated 2.4 March, 2015, 29th November, 2016, 15 June, 2018 & 4th December, 2018, OM No 16(2)/2010-GM dated 79th November, 2015 and OM No. 9(7)/2018 dated 9 April 2019.

2. The implementation of the guidelines on the subject matter are reviewed again in light of above changes stated over the years and following revised / updated consolidated guidelines / procedure for APAR have been approved:

(i) Writing of APAR through DPE SPARROW on-line system:

The electronic Annual Performance Appraisal Report (Smart Performance Appraisal Report Recording Online Window (SPARROW)) is an online system in place since 2019 based on the comprehensive performance appraisal dossier that is maintained for each officer by a CPSE. The aim of this system is to facilitate the electronic filling of PAR by officers in a way that is not only user friendly but also allows to fill from anywhere anytime as per their convenience. The system also give convenience to the officers at different Stages in the workflow hierarchy of filling and submission process. To reduce delays in submission of completely filled PARs the nodal officers and CPSE’s Board level incumbents have been provided with a unique NIC email ID linked to their mobile number. NIC email ID is user ID for the system and password of email ID is the password, which is a pre-requisite to access the system. For online filing of APAR, either Digital Signature Certificate (DSC) or e-sign with Aadhaar enabled system is required by every user for authentication.

(ii) Procedure for online writing of APARs:

The performance appraisal should commence with the fixation of targets. The deliverables as well as relative weights in respect of each assigned tasks will be decided by the Reporting Authority after consulting the officer reported upon within two months from the Start of the period of report. The on-line system provides for a step-wise workflow oriented movement of APAR through different levels. An online Help manual in the form of Step by step guide is available under the Help tab on the system.

(iii) Schedule of commencement and completion of Online PARs: 

The schedule of commencement and completion of various Stages in the Performance Appraisal exercise which should be Strictly followed:-

Finalization of targets and relative weights by the Reporting Authority in consultation with the officer reported upon and sending a copy thereof to the nodal officer of concerned administrative Ministry/Department for record- will be completed as per extant practice in offline mode (By 15 May of reporting year)

• Cut-off date from S. No (i) to (vi) will be in the year following the financial year for which PAR is written (2024 for the reporting year 2023-24) and for S. No. (vii) onwards the cut-off date mentioned will be next year of the financial year i.e. 2025 for reporting year 2023-24. In case these dates fall on holidays, the cut-off date will be automatically extended to the next working day.
• APAR will be submitted to Accepting Authority for appraisal only after MoU score/achievements have been included in the APAR. The time line would stand amended accordingly depending upon release of MoU scores by the Government.

(iv) Format of PAR: – There would be a common format for Chief Executives, Functional Directors and Executives at E9 & E8 level (Annex A / page-10). The Same format may be used by CPSEs from E-7 to E-5 level also.

(v) Components of PAR and their relative weights:- The proposed weightage for achievement of MOU targets (as determined by DPE), individual targets, personal attributes and functional! competencies for all the levels of management incumbents of CPSEs up-to ES level would be as under:

3. All administrative Ministries / Departments are requested to take necessary action and also bring the contents of this Office Memorandum to the notice of CPSEs under their respective administrative jurisdiction for information and compliance under intimation to this Department.

4. This issues with the approval of the competent authority.

(Rajesh Puri)
Deputy Director

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2nd Floor, Jeevan Deep Building, Parliament Street,
New Delhi, the 18th September, 2020

To

1. The MD & CEOs of all Public Sector Bunks. /
2. The Chairman, Public Financial Institutions‘Public Sector Insurance Companies.
3. The Chairman, State Bank of India, H.O. Mumbai.
4. The Chairman, LIC of India, Mumbai. .
§. The Chairman, Pension Fund Regulatory and Development Authority (PFRDA).
H.O. New Delhi,
6. The Chairman, Insurance Regulatory Development Authority (IRDA), HO. Hyderabad.
7 The CEO, IBA, Mumbai.
8. The Chief General Manager (HIRDD), Reserve Bank of India (RBD), Mumbai.

Subject: Exemption of Employees with Disabilities from roster duty due to COVID-19 situation- reg.

Madam / Sir,

In continuation of this Department’s letters of even number dated 07.04.2020, 29.04.2020 and 26.06.2020, I am directed to enclose herewith a copy of Department of Empowerment of Persons with Disabilities O.M. No.34-06/2020-DD-H1 dated 14.09.2020 on the above mentioned subject for information and compliance of the instruction issued therein.

Also check: Government servants who have underlying conditions were undergoing treatment before lockdown, may be exempted from roster duty

Yours faithfully,

(Arun Kumar)
Under Secretary to the Govt. of India
Tele: 23748725

Encls.- as above.

Copy for information to:-

Director(DD-II1), Department of Empowerment of Persons with Disabilities, Pt. Deendayal Antyodaya Bhawan, CGO Complex, New Delhi.

(Arun Kumar)
Under Secretary to the Govt. of India

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MINISTRY OF FINANCE
(Department of Revenue)

New Delhi, the 26th August, 2020

G.S.R. 116. In exercise of the powers conferred by the proviso to article 309 of the Constitution and in supersession of the Ministry of Finance (Department of Revenue) Staff Car Drivers and Despatch Riders/ Scooter Drivers Recruitment Rules, 1994, except as respects thing done or omitted to be done before such supersession, the President hereby makes the following rules regulating the method of recruitment to the posts of Staff Car Driver (Grade-I, Grade-II and Ordinary Grade) and Despatch Riders or Scooter Drivers in the Ministry of Finance, Department of Revenue, namely: –

1. Short title and commencement.  (1) These rules may be called the Ministry of Finance, Department of Revenue, Staff Car Drivers (Grade-I, Grade-II and Ordinary Grade) and Despatch Riders or Scooter Drivers Recruitment Rules,
2020.

(2) They shall come into force on the date of their publication in the Official Gazette.

2. Application. These rules shall apply to the posts specified in the column (1) of the Schedule annexed to these rules.

3. Number of posts, their classification and level in pay matrix. The number of posts, their classification and level in the pay matrix attached thereto shall be as specified in columns (2) to (4) of the aforesaid Schedule.

4. Method of recruitment, age-limit, qualification, etc. . The method of recruitment, age-limit, qualifications and other matters relating thereto, shall be as specified in columns (5) to (13) of the aforesaid Schedule.

5. Disqualification. No person, –

(a) who has entered into or contracted a marriage with a person having a spouse living; or
(b) who, having a spouse living, has entered into or contracted a marriage with any person,

shall be eligible for appointment to the said posts:

Provided that the Central Government may, if satisfied, that such marriage is permissible under the personal law applicable to such person and the other party to the marriage and that there are other grounds for so doing, exempt any person from the operation of this rule.

6. Power to relax. Where the Central Government is of the opinion that it is necessary or expedient so to do, it may, by order, for reasons to be recorded in writing, relax any of the provisions of these rules with respect to any class or category of persons.

7. Saving. Nothing in these rules shall affect reservations, relaxation of age-limit and other concessions required to be provided for candidates belonging to the Scheduled Castes, the Scheduled Tribes, ex-Servicemen and other special categories in accordance with the orders issued by the Central Government from time to time in this regard.

SCHEDULE

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NFIR

GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

No. PC-VII/20151R-U19 (Part.)

New Delhi, dated: 06/08/2018

To
The General Secretary,
National Federation of Indian Railwaymen
3, Chelmsford Road,  New Delhi – 55.

Sub: Representation of NFIR regarding upgradation of pay structure of JEs/SSEs.

Ref: NFIR’s letter No. IV/NFIR/7 CPC(Imp)2017/R.B – Part. II dated 23.07.2018.

Please refer to NFIR’s representation dated 23.07.2018 addressed to Hon’ble MR requesting intervention of Hon’ble for obtaining approval of Ministry of Finance (MoF) for upgradation GP-4600 to GP-4800.

2. With respect to above, it is stated that Railway Board have been making persistent efforts with various levels for obtaining approval of proposal sent MoF vide Board’s OM dated 08.02.2017 proposing revision of pay structure of Sr.Supervisors in Group ‘C’ of all departments (other than Account Department) to upgrade 75% of such Supervisor posts from Level-7 (erstwhile GP-4600) to Level-8 (erstwhile GP – 4800) and to bring parity in the pay scales of Group 13 Officers Accounts/Non-Accounts department.

3. It has already been intimated to NFIR through ATS on PNM-NFIR Item Nos. 3 & 10/2018 that a D.O. letter dated 20.04.2017 was sent from Hon’ble MR to Hon’ble FM for expediting approval on above proposal. Thereafter, a reminder dated 15.05.2018 from EDPC-­II to JS(Pers)/MoF was also sent in this connection. Recently, a D.O. letter dated 13.07.2018 (Annex-I) from Board (CRB) to Finance Secretary has also been sent requesting them to expedite approval on Board’s proposal dated 08.02.2017.

For Secretary,
Railway Board

Source: NFIR

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SB Order No. 06/2018
F.No.32-01/2017-SB
Government of India
Ministry of Communications
Department of Posts

Dak Bhawan, Sansad Marg,
New Delhi-110001.
Dated: 28 .05.2018

To,
All Heads of Circles/Regions
Addl. Director General, APS, New Delhi.

Subject: Regularisation of PPF accounts opened in Joint names

Respected Sir/ Madam,

The undersigned is directed to say that vide their OM No. 3/1/2016-NS dated 07.05.2018, the Ministry of Finance, Department of Economic Affairs (Budget Division), New Delhi have informed that the as per the Public Provident Fund Scheme, 1968, a PPF account can not be opened in joint names, i.e. in the names of more than one individual. Ministry of Finance has been receiving references from various Banks and Post Offices seeking regularization of irregular PPF accounts opened in joint capacity. The matter has been, examined in Ministry of Finance afresh and decided that all the institutions (Dept of Posts/Agency Banks) may undertake a one-time exercise to identify PPF accounts opened in joint capacity in contravention of the provisions of the Scheme and forward a consolidated proposal for regularization of all such PPF accounts opened by various Accounts Offices (Post Offices/Bank Branches) under them to DEA/MoF by August 30, 2018. All such joint accounts shall be considered for regularization by converting, them into single accounts in the name of one of the joint subscribers. Banks/Department of Posts are also required to indicate in their proposals the name of one of the joint subscribers in respect of each such account, in whose name the account may be regularized.

2. The Circles are accordingly requested to launch special drives for the purpose to identify PPF account opened in joint capacity, if any & forward a detailed consolidated proposal for the whole of the Circle, for sending the same onward to DEA/MoF seeking regularization. Circles are requested to take up it on Priority arrange to send their consolidated proposal so as to reach this office by 31.07.2018, so that this office may compile & send the same to DEA/MoF by the due date, i.e. 30.08.2018. The DEA/MoF would consider such joint accounts for regularization by converting them into single account in the name of one of the joint subscribers. It should, therefore be indicated clearly in the proposal as to in whole name (for amongst the joint subscribers) the account is to be made single regularized.

3. It may kindly be noted that no request for regularization in such cases shall be entertained after the said deadline & responsibility would lie on the concerned Circle on account of any additional obligation arising out of court cases or otherwise for opening of such irregular PPF accounts.

This issues with the approval of competent authority.

Yours Sincerely,
Sd/-
(P L Meena)
Assistant Director (SB-I)

Source: Dept of Posts

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Office of the Principal Controller of Accounts ( Fys)
10-A, S.K.Bose Road, Kolkata-700001

No. Pay/ Tech-II/04/Vol.-LXXIV

Date: 17/08/2017

To
ALL CFA(Fys)
AO, OF Nalanda.

Sub: Benefit of Bunching Increment to Master Craftsman

In continuation to this office earlier circular of even No. dated 04.12.2013, it is intimated that the clarification as to whether the grant of additional increment should be considered or otherwise for granting bunching benefit to MCM in Ordnance Factories, has been received vide our HQrs. Office letter No. AT/II/2458 (PC) 6/06-IV dated 24/07/2017. A copy of the same is enclosed for your kind information.

It is also intimated that this office earlier circular of even No. dated 04.12.2013 may be treated as cancelled and necessary action may be taken at your end for revision of affected cases.

All Br. AOs under your jurisdiction may please be intimated accordingly.

Enclo: As above

Sd/-
Assistant Controller of Accounts (Fys.)

Office of the Controller General of Defence Accounts
Ulan Batar Road, Palam, Delhi Cantt-110010

No. AT/II/2458 (PC) 6/06-IV

Dated: 24 July 2017

To
The PCA (Fys)
Kolkata

Subject: Clarification on bunching benefit to be extended in Ordnance Factories.

Reference: Your office letter No Pay/Tech-II/04/Vol-LXIII dated 31-05-2017.

In para 4 of your office above cited letter MOF No F. No 1/1/2008-IC dated 12-05-2013 has been referred to, which clarifies that ‘In cases where the stages of fixation of pay in the revised pay band as per fitment table contained in the OM dated 30-08-2008 provides for the same revised stage in the pay band with reference to two consecutive stages of pre-revised pay in the corresponding pre-revised scales, then in such cases due to application of MOF OM dated 19-03-2012, there will be no change in the revised pay as on 01-01-2006, if the revised stage with reference to the pre-revised pay after accounting for one increment in the pre-revised scale-does not undergo any change as per fitment table.

2. However, in the pay fixation case in respect of Shri C. V Mane as put forth in para 3 of your letter, his revised pay is not the same as per the Fitment Table after accounting for one increment in the pre-revised scale. In view, the provisions of MoF OM dated 22-05-2013 does not appear to be applicable in the case of Shri C. V. Mane for not taking into account the additional increment granted in terms of MOF OM dated 19-03-2012 for providing bunching benefit.

Jt CGDA (P&W) has seen.

sd/-
(V K Purohit)
SAO (AT-II)

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F.No 113-03/2017-SB

Govt. of India
Ministry of Communication
Department of Posts
(F.S. Division)

Dak Bhawan, New Delhi-110001
Dated: 05.07.2017

To,

All Head of Circles/Regions
Addl. Director General, APS, New Delhi

Subject : Discontinuation of Commission under Pay Roll Savings Schemes.

Sir/Madam,

In continuation of SB Order 09/2016 dated 23.09.2016 the undersigned is directed to say that Ministry of Finance, Department of Economic Affairs (Budget Division) New Delhi, vide its Memorandum No. 1/4/2015-NS.ll dated 12.05 2017, has conveyed that commission on Pay Roll Savings Scheme had been discontinued w.e.f. 01.10.2016. Now MOF has conveyed that only commission on PRSS has been discontinued and not the scheme, willing establishment can operate the scheme voluntarily without claiming commission . However, it needs to be ensured that no commission is paid by any post office to any Pay Roll Savings Group w.e.f. 01.10.2016. Case any commission has been paid after 01.10. 2016, necessary recovery be made.

2. This may kindly be circulated to all CBS and Non-CBS Host Offices for information and necessary guidance. This should also be placed on the Notice Board of all the Post Offices.

3.This issue with the approval of Competent Authority.

Yours faithfully,
sd/-
(P.L. Meena)
Assistant Dire tor (SB-1)

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Rounding off the amount of Increment to next multiple of 10 : Clarification regarding.

Attention is invited to this HQrs Circular No. AN/XIV/14162/6th CPC/Circular/Vol.IV, dt. 29/0212012 wherein it was directed to adopt the methodology stipulated in Rule 7(Note 2A), Rule 9 and Rule 11 of GoI, MoF notification, dated 29/08/2008 (RPR 2008) for rounding off at the time of fixation of pay while granting annual increment for the year 2006, 2007 and 2008 and implement the revised instructions issued by MoF, Department of Expenditure vide their OM, dated 29/01/2009 only for annual increments granted on or after 07/2009.

2. In this regard, a reference has been made by one of the controller offices bringing out the anomaly caused due to adoption of different methodologies by different controller offices in rounding off the amount of increment while carrying out refixation of pay due to implementation of MoF, Deptt. of Expenditure OM dated 19/03/2012.

3. To avoid any anomaly, it is reiterated that the instructions laid down under this HQrs circular dated 29/02/2012 are to be followed in-toto while refixation of pay on account of implementation of MoF, Dept. of Expenditure OM dated 19/03/2012 also. Accordingly, the instructions issued by MoF, Dept. of Expenditure vide their OM dated 29/01/2009 to round off any amount of a rupee or more to the next multiple of 10 is to be implemented only for calculation of increment under revise pay structure granted on or after 01/07/2009.

This is for your information, guidance and necessary action please.

Click to view the original order in both English and Hindi

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Up-gradation of Grade Pay of LDC and UDC: TCase returned by DoPT to General Secretary, All India Association of Administrative Staff (NG), NSSO(FOD)& directed to take up the matter with MoF.  Contents of DoPT letter reproduced below:-

No. 25/2/20134-CS.II (B)
Government of India
Ministry of Personnel, PG & Pension
Department of Personnel & Training

3rd Floor, Lok Nayak Bhawan, Khan Market,
New Delhi dated 19thSeptember, 2013

To
T.K.R. Pillai,
General Secretary,
All India Association of Administrative Staff (NG),
NSSO (FOD), Hall No. 201 & 205,
Vijay Stumbh, Zone 1,
Maharana Pratap Nagar,
BHOPAL

Subject: Up gradation of Grade pay of LDC and UDC in the Administrative Branch of Government of India offices.

Sir,
I am directed to refer to your letter No. 3/65/2013 dated 20.6.2013 on the above subject. This Division deals only with LDCs and UDCs of Central Secretariat Clerical Service (CSCS). As the matter referred to in your letter pertains to LDCs and UDCs of Non-CSCS category, you are requested to take up the matter directly with the Ministry of Finance (Department of Expenditure). Your letter No. 3/65/2013 dated 20.6.2013 in original is returned herewith.
Yours faithfully,

(K. Suresh Kumar)
Under Secretary to the Govt of India

General Secretary, AIAAS (NG)’s message thereon:-

Dear friends,
As has already been informed, the Letter sent to the PM for revision of Grade pay of LDC & UDC by us has been forwarded to JCA, by the DoPT. Accordingly, a letter seeking the status of action taken from the Deputy Secretary, JCA was prepared but before sending the same to him,  the case has received back from the DoP&T wherein it was directed us to take up the matter directly with the Ministry of Finance (Department of Expenditure). The copy of the letter is posted below:

It is to be noted that while forwarding the case to JCA, the DoPT has observed the LDC & UDC case is related to anomaly and the JCA is the authority to deal the cases of anomaly. An agenda item pertains to the upgradation of the grade pay of the LDC and UDC is pending for discussion in the National Anomaly Committee and the JCA has to convene the meeting for the same. And thus the case should have been put up to National Anomaly Committee. But, now the case is received from the DoPT and not from the JCA and the ground on which the case is returned to the DoPT is not known.

Since the DoPT has asked us to take up the matter with Ministry of Finance it would be sent. But, we cannot say the action to be taken by the MoF on this most genuine anomaly in the wake of the announcement of 7th Pay Commission/involvement of expenditure. And yet, we have hope, the MoF would suggest something positive. In case it is not happened, as has been suggesting by the readers, it is a case fit to move in the Principle bench of the CAT, I think.

Suggestions on future action on the matter from the readers are requested please.

With warm regards

Sincerely Yours

(TKR Pillai)
General Secretary
Mob 09425372172

Source: http://aiamshq.blogspot.in/2013/10/ldc-udc-issue-case-returned-by-dopt.html

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It is learnt that DOP has again taken up the case with Department of Expenditure and Department of Finance for enhancement of bonus for Gramin Dak Sevaks to Rs. 3500/- at par with the regular Departmental employees.

Source: http://rmschqfour.blogspot.in/2013/08/gds-bonus-case-is-actively-under.html

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