F. No, 31011/1/2020-Estt. A.IV
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Establishment (A-IV) Desk

North Block, New Delhi
Dated: 23rd November, 2021

OFFICE MEMORANDUM

Subject: Reimbursement of cancellation/reschedule charges for air/train tickets booked for the purpose of LTC and repayment of LTC advance due to Covid-19 pandemic – regarding.

The undersigned is directed to refer to this Department’s O.Ms of even number dated 07.01.2021 (copy enclosed) and 05.02.2021 (copy enclosed) on the above mentioned subject.

2. In Para 3(i) of the aforementioned O.M. dated 07.01.2021, it was provided as under:

“Ministries/ Departments are delegated the power to reimburse the cancellation/ reschedule charges of air/ train tickets, as a one-time relaxation, to such Government servants who had booked advance air/ train tickets for the purpose of LTC journey during the Lockdown period from 24t March, 2020 to 31st May, 2020 but were not able to perform the journey due to cancellation/rescheduling of flights/ trains during that period. Such Government servants seeking reimbursement of cancellation/reschedule charges shall be required to produce the receipt of cancellation/ re-schedule charges incurred by them.”

3. The above mentioned matter has been reviewed in consultation with the Department of Expenditure and it has been decided to allow the relaxation, as provided in para 3(i) of OM dated 07.01.2021, wef. 21.03.2020 to 31.05.2020 in lieu of 24.03.2020 to 31.05.2020, for reimbursement of cancellation/rescheduling charges of air/train tickets for LTC journeys.

4. Further, para 3(ii) of the aforementioned OM dated 07.01.2021 is as under, which were further clarified vide OM of even number dated 05.02.2021.

“In cases where the airlines have kept the refund amount in ‘Credit Shell’, Ministries/Departments may extend the period of 3 repayment of LTC advance taken by the Government servant for LTC journey scheduled during the lockdown period (March-May, 2020), till 28.02.2021 or till such time the amount in ‘Credit Shell’ is utilised by the Government servant to perform LTC journey, whichever is earlier. Also, penal interest may not be charged on LTC advance amount taken by the Government servant on LTC journey scheduled during the lockdown period.”

5. In this regard, it has been decided to extend the period of repayment of LTC advance taken by such Government servants till 30.11.2021, instead of 28.02.2021 or till such time the amount placed in ‘credit shell’ is utilised by the Government servant to perform LTC journey, whichever is earlier.

6. Hindi version will follow.

Encl: As above

(Satish Kumar)
Under Secretary to the Government of India

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Reimbursement of cancellation/reschedule charges for air/train tickets booked for the purpose of LTC

No.31011/1/2020-Estt (A.IV)
Government of India
Ministry of Personnel, Public Grievances, and Pensions
Department of Personnel and Training
Establishment A-IV Desk

North Block, New Delhi-01
Dated: February 5, 2021

OFFICE MEMORANDUM

Subject:- Reimbursement of cancellation/ reschedule charges for air/ train tickets booked for the purpose of LTC and relaxation of LTC advance due to COVID-19 pandemic – clarification reg.

The undersigned is directed to refer to para 3(i1) of DoPT’s O.M. of even no. dated 7 January 2021 on the subject noted above vide which it was communicated that:

In cases where the airlines have kept the refund amount in ‘Credit Shell’, Ministries / Departments may extend the period of repayment of LTC advance taken by the Government servant for LTC journey scheduled during the lockdown period (March-May,2020), till 28.02.2021 or till such time the amount in ‘Credit Shell’ is utilized by the Government servant to perform LTC journey, whichever is earlier.

2. In this regard, it is clarified that the employees who were eligible to perform LTC journey in 2020 as per LTC Rules, but could not perform the LTC journey during the lockdown period (March-May, 2020) and whose refund amount has been kept in ‘Credit Shell’ by the airlines, are allowed to perform their LTC journey till 28.02.2021, and such LTC shall be counted against the block year applied for. This shall also apply in cases of fresh recruits who are entitled to LTC every year for the initial block of eight years.

Reimbursement of cancellation/ reschedule charges for air/ train tickets booked for the purpose of LTC and relaxation of LTC advance due to COVID-19 pandemic – relaxation

3. Hindi Version will follow.

sd/-
(Satish Kumar)
Under Secretary to the Government of India

Click to view the Dopt Order in PDF

Source: DoPT

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Latest DoPT Orders 2021

No. 31011/ 1/2020-Estt (A.IV)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
(Establishment A-IV Desk)

North Block, New Delhi-110001
Dated: 7 January, 2021

OFFICE MEMORANDUM

Subject:- Reimbursement of cancellation/ reschedule charges for air/ train tickets booked for the purpose of LTC and relaxation of LTC advance due to COVID-19 pandemic – relaxation regarding.

During the months of March – May, 2020, a Nation-wide Lockdown was implemented across the country in view of the prevailing Covid-19 epidemic. During this period, all domestic flights within India were cancelled but certain airlines have charged the cancellation charges against the pre-booked air tickets. In such a situation, many Government employees who had booked LTC tickets in advance for that period are facing financial difficulties in view of the high cancellation amount charged by the airlines. In this regard, requests are being received in this Department for grant of one-time relaxation for reimbursement of the cancellation charges.

2. It has also been observed that many airlines have not refunded the ticket amount for the air tickets booked in advance for the LTC journey scheduled during the Iockdown period. These airlines have kept the booking amount with them in the form of ‘credit shell’ and have given the option to the passengers to travel within a year. This is causing undue hardships to the Government employees as the LTC advance along with penal interest, is required to be returned if the journey is not undertaken. Requests have been received in this regard for extension of time-limit for settlement of LTC advance and exemption of penal interest till such date the journey is performed by them.

FAQ on LTC Cash Voucher Scheme – LTC Fare for Central Government Employees during the Block 2018-21

3. The matter has been considered in this Department, in consultation with Department of Expenditure, and the following decisions are conveyed :-

• Ministries/ Departments are delegated the power to reimburse the cancellation/ reschedule charges of air/train tickets, as a one-time relaxation, to such Government servants who had booked advance air/train tickets for the purpose of LTC journey during the Lockdown period from 24th March, 2020 to 31st May, 2020 but were not able to perform the journey due to cancellation/ rescheduling of flights / trains during that period. Such government servants seeking reimbursement of cancellation/ reschedule charges shall be required to produce the receipt of cancellation/ re-schedule charges incurred by them.
• In cases where the airlines have kept the refund amount in ‘Credit Shell’, Ministries / Departments may extend the period of repayment of LTC advance taken by the Government servant for LTC journey scheduled during the lockdown period(March-May, 2020), till 28.02.2021 or till such time the amount in ‘Credit Shell’ is utilised by the Government servant to perform LTC journey, whichever is earlier. Also, penal interest may not be charged on LTC advance amount taken by the Government servant on LTC journey scheduled during the lockdown period.
• In cases where the Government servants have drawn LTC advance as well as leave encashment so as to perform the LTC journey, but could not perform journey during the lockdown period and now intend to opt for Special Cash Package Scheme in lieu of LTC in accordance with Department of Expenditure’s OM No. 12(2) / 2020-E.II(A) dated 12.10.2020, they are also allowed to avail the facility of the Scheme. The LTC advance and leave encashment which have remained unsettled due to non-performance of the journey, may be adjusted as per the provisions of the Special Cash Package Scheme.

4. Hindi Version will follow.

(Satish Kumar)
Under Secretary to the Government of India

Source: DoPT

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