No.DOPT- 1669618325007
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel and Training
ESTT. (Estt. D)

(Dated 28 November, 2022 )

OFFICE MEMORANDUM

Instructions on exemption from passing the Typewriting Test in respect of Lower Division Clerk (LDCs) who do not belong to Central Secretariat Clerical Service (CSCS)

Note:-

(i) This document is a compilation of all relevant instructions on the subject of “Exemption from passing the Typewriting Test in respect of LDCs who do not belong to Central Secretariat Clerical Service (CSCS)” and therefore is intended to serve as the guide without the need, for anyone to refer to old OMs issued from time to time. The list of such OMs is given in Appendix to this document. In case any reference to the relevant OM is required, the same may be accessed from Archive Section of DOPT’s Website.

(ii) While due care has been taken to compile this document, however, if any omissions or correction are noticed, the same may be brought to the notice of the Department of Personnel & Training.

1. The following paragraphs indicate the criteria for grant of exemption from passing the Typewriting Test in respect of LDCs who do not belong to Central Secretariat Clerical Service (CSCS) under the Central Government:

(i) To whom applicable :
Instructions for Exemption from passing the Typewriting Test is applicable to Persons appointed as LDCs to posts which do not belong to CSCS whether such appointment is by promotion from erstwhile Group ‘D’ or by direct recruitment through SSC or other-wise or by any other method including appointment on compassionate grounds or on ad-hoc basis.

[Para 2 (1) of DOPT O.M. No. 14020/2/91-Estt.D dated 29.09.1992]

(ii) when exemption may be allowed
(a) If above 45 years of age on the date of their appointment, such persons may be granted exemption from the date of their appointment.

(b) If between the age of 35 years and 45 years at the time of their appointment, such persons may be granted exemption on attaining the age of 45 years.

(c) If below 35 years of age on the date of appointment, such persons may be given exemption after 10 years of service as LDC provided they have made main two genuine attempts to pass the typing test; otherwise they may be granted exemption after attaining the age of 45 years.

(d) Those LDCE who have made two genuine attempts for passing the typing test prior to the issue of O.M. dated 29.9.1992 but have not completed 8 years service as LDC, may be granted exemption from passing the typing test for completion of 8 years of service or on attaining the of 45 years whichever is earlier.

[Para 2 (2) of DOPT O.M. No. 14020/2/91-Estt.D dated 29.09.1992] and
[Para 2 (i) of DOPT O.M. No. 14020/1/2014-Estt.D dated 22.04.2015]

(iii) Typing Test
(a) The Typing test for the purpose of, these orders will be the typing test conducted by the SSC.

(b) The Certificate in typewriting issued under the Hindi Teaching scheme will be treated as equivalent to the Certificate issued by the SSC for the purpose of those Orders.

[Para 2 (3) of DOPT O.M. No. 14020/2/91-Estt.D dated 29.09.1992]

(iv) Genuine Attempt
The ‘genuine attempt’ referred to above would be determined by the Head of the Department in consultation with the SSC keeping in view that mere appearance in the test or a perfunctory attempt would not constitute a genuine attempt.

[Para 2 (4) of DOPT O.M. No. 14020/2/91-Estt.D dated 29.09.1992]

(v) Service as LDC
For the purpose of computing service as LDC

(a) Broken periods of service, if any, as LDC on a regular scale of pay may also be taken into account.

(b) Continuous combatant clerical service will also be reckoned in the case of ex-servicemen appointed as LDC.

[Para 2 (5) of DOPT O.M. No. 14020/2/91 -Estt.D dated 29.09.1992]

(vi) Release of increments
(a) On such exemption being granted, the increments of affected persons may be released from the date from which such exemption is granted to them without any arrears for the period prior to the date of exemption, subject to the retention of normal annual date of increment.

(b) On their passing the typing test, the increments may be released from the date of the test without any arrears for the period prior to the date of the Test subject to retention of the normal annual date of increment.

[Para 2 (6) of DOPT O.M. No. 14020/2/91-Estt.D dated 29.09.1992]

(vii) Eligibility for regularisation/ confirmation
They would also be eligible for regularisation/ confirmation in LDC Grade from a date not earlier than the date of exemption or the date of the test at which they passed the typing test, as the case may be.

[Para 2 (7) of DOPT O.M. No. 14020/2/91 -Estt.D dated 29.09.1992]

(viii) Physically Handicapped:
(a) Physically handicapped persons (now Persons with Disabilities) who are otherwise qualified to hold clerical post and who are certified as being unable to type by the Medical Board attached to Special Employment Exchanges for the Handicapped (or by a Civil Surgeon where there is no such Board) may be exempted from passing the typing test.

(b) The term physically handicapped persons’ does not cover those who are visually handicapped or who are hearing handicapped but covers only those whose physically disability permanently prevents them from typing.

[Para 2 (8) of DOPT O.M. No. 14020/2/91-Estt.D dated 29.09.1992] and
[Para 2 (ii) of DOPT O.M. No. 14020/1/2014-Estt.D dated 22.04.2015]

(ix) Surplus Employees :
In respect of Surplus employees redeployed as LDCs the provision for stoppage of increment for not passing the typing test may be enforced from the date of next but one increment after re-deployment.

[Para 2 (9) of DOPT O.M. No. 14020/2/91 -Estt.D dated 29.09.1992]

(x) It is clarified that persons appointed as LDCs to posts which do not belong to CSCS can be considered for promotion only after they have passed the typing test or they have been exempted in accordance with the prescribed procedure from passing it and any such promotion will have prospective effect. If the Recruitment Rules for the post of UDC do not contain such a provision necessary action may be taken to amend the recruitment Rules to incorporate a suitable provision in this regard.

[DOPT O.M. No. 14020/3/95 -Estt.D dated 14.9.1995]

(xi) It is clarified that the above mentioned criteria for grant of exemption from passing the typing test in respect of such LDCs including Physically Handicapped persons/Persons with Disabilities would also be applicable to the test on computers.

[Para 4 of DOPT O.M. No. 14020/1/2014 -Estt.D dated 22.04.2015]

(xii) Above Instructions are also extended to Sportspersons recruited against Sports quota under the Scheme of appointment of meritorious sportspersons.

[Para 5 of DOPT O.M. No. 14020/1/2014 -Estt.D dated 22.04.2015]

Appendix

Reference Office Memorandum on Exemption from passing the Typewriting Test in respect of LDCs who do not belong to Central Secretariat Clerical Service (CSCS)

1. O.M. No. 14020/1/2014-Estt.D dated 22.04.2015
2. O.M. No. 14020/3/95-Estt.D dated 14.9.1995
3. O.M. No. 14020/2/91-Estt.D dated 29.09.1992

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Kendriya Vidyalaya Sangathan

18, Institution Area,
Shaheed Jeet Singh Marg
New Delhi -110016
Tele.:011-26858570/26514179(Fax)
Website: www.kvsangathan.nic.in

Speed Post

F.NO. 11056/LDE/UDC/2014-KVS(HQ)(E-111)

Date : 20.03.2015

MEMORANDUM

SUBJECT: Promotion of LDCs to the post of UDC through Limited Departmental Examination for the year 2012-13 & 2013-14) – Revised Panel.

The Competent Authority has approved promotion of the following Lower Division Clerks to the post of Upper Division Clerk consequent upon their selection through Limited Departmental Examination for the year 2012-13 & 2013-14, in the pay band of Rs.5200-20200 with Grade Pay of Rs. 2400/- and posted to Kendriya Vidyalayas/ROs/HQ as shown in column 6 against their names.

They must communicate their unconditional acceptance positively by 23.03.2015 and get relieved by 30.03.2015 for joining the place of posting as UDC after availing joining time as per rules. If they fail to get relieved by 30.03.2015 this offer of promotion will automatically be treated as withdrawn and no further communication will be entertained in this regard. The candidate who is figuring in the select panel for both the years i.e. 2012-13 and 2013-14 with posting to one place, wilt have the option to accept his /her offer for any one year of his/her choice by 23.03.2015. If the candidate accepts the offer but does not mention the year of panel, it will be assumed that he /she has accepted the offer for the year 2012-13.

Source: http://kvsangathan.nic.in/GeneralDocuments/ann-20-03-15.pdf

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All India Civil Accounts Employees Association
(RECOGNISED BY GOVT. OF INDIA)
CENTRAL HEADQUARTERS

No: AICAEA/HQ/C-1/2015/169-171

Dated: 18.03.2015

To,

The Chief Controller of Accounts,
Ministry of Health & Family Welfare,
Room No. 147, ‘A’ Wing, Nirman Bhawan,
New Delhi–110011

Subject: – Settlement of the problems referred by the PAO, Ministry of Health & Family Welfare, Kolkata Unit.

Reference: – This Association’s letter No. AICAEA/HQ/C-1/2014/2252-54 dated 26-02-2014.

Madam,

With reference to the above and in pursuance of the discussion held with the Controller of Accounts, Ministry of Health and Family Welfare on 10th February 2015, I would like to draw your kind attention to the following few lines –

1. Payment of Minimum wages to DEOs engaged in PAO, Ministry of Health and Family Welfare, Kolkata:-

Through the letter dated 1st September 2014, the Unit Association of PAO, Ministry of Health and Family Welfare, Kolkata had brought it to your kind notice that the outsourced employees engaged in the PAO, Ministry of Health & Family Welfare, Kolkata as Data Entry Operators have not only been receiving less pay then the rate prescribed by the Ministry of Labour but also lesser than their counterparts working in the Ministry of Health & Family Welfare itself. Alongwith its letter, the Unit Association had also forwarded a detailed note analyzing the entire fact for your perusal and favorable action.

As 10 posts of Accountant/Senior Accountant, 4 posts of LDCs and 4 posts of MTS were vacant in PAO, Ministry Of Health and Family Welfare, Kolkata , it was decided by the CCA, Ministry of Health and Family Welfare to recruit 5(Five) Data Entry Operators through third party (Contractor) to meet the shortfall. These DEOs were granted Rs. 339/- per day in spite of the fact that being Graduates and Computer trained, they fall under the category of “Highly Skilled” and they had been engaged against regular works being performed by the Accountant, Senior Accountant and LDC.

Data Entry Operators engaged in the Central Drug Laboratory, Ministry of Health and Family Welfare, Kolkata have been receiving daily wages @ Rs. 405/- and the Pay Accounts Office, Ministry of Health and Family Welfare, Kolkata is making payment of the Bills preferred by DDO concerned. The Copies of the Bills are enclosed herewith for your ready reference. Therefore, the DEOs working PAO, Ministry of Health and Family Welfare, Kolkata are being paid less than their counterparts.

Moreover, the explanations below Part II of the Schedule of Government of India extra ordinary Gazette Notification No. 800 dated May 20th, 2009(copy enclosed) stipulated that-

(a) If there are two rates for the Highly Skilled category, the higher rate is to be protected (Explanation No. 2 below Part II of the Schedule). This fact has further been clarified vide Note of the order No. B-27(1)/2013 dated 1-4-2013 issued by the Dy. Chief Labour Commissioner (Central), Mumbai (copy enclosed).

(b) The minimum wage of DEO is to be determined after allowing Variable Dearness Allowances (explanation No. 7, below Part II of the Schedule).

(c) The minimum rates of wage include also the wage for weekly day of rest (explanation No.3 below Part II of the Schedule) which implies that pay is to be given for 26days and not 22days.

Further, the Ministry of Labour, Government of India vide OM No. 14(113)Misc. RLC (coord)/ 2012 dated 23rd January 2014 provided the detailed guidelines regarding engagement of workers through Contractors by the Ministries and Departments of Central Government (Copy enclosed).

In view of the above we request the following-

1. Wage to DEOs may be given for 26days instead of 22 days.

2. Discrimination in wages of DEO may be removed by granting the wage equal to the wage being paid to the DEOs of Central Drugs Laboratory, O/o the DDC (I) of ADC (I).

3. Variable Dearness Allowance may be given to DEOs twice in a year.

4. Higher rate of wage may be protected in r/o DEOs to determine the minimum wage.

5. The Ministry of Labour order No. 14(113)Misc.RLC(coord)/2012 dated 23rd January 2014 may be implemented in the matter of engagement of DEOs.

2. Filling up of vacant posts:-

In the year 2011, the office of the Controller General of Accounts issued orders directing the heads of the Civil Accounts organization to upload the data relating to vacancy to website of Staff Selection Commission within stipulated time. The arrangement was in operation in the years 2012, 2013 and 2014 also. Various Ministries and Departments of Civil Accounts organizations which had taken action promptly could fill up large number of vacancies as they were allotted candidates by the Staff selection Commission from among the qualified candidates of examinations of 2012 and 2013.

But the office of the CCA, Ministry of Health and family Welfare did not send its requirement to the Staff Selection Commission at that time and due to this the posts have been left vacant in this organization.

Therefore, we request you to kindly initiate steps for filling up of vacant posts immediately as the office is suffering from huge shortage of staff.

The PAO, Ministry of Health and Family Welfare, Kolkata Unit alongwith the West Bengal Branches of All India Civil Accounts Employees Association and All India Civil Accounts Employees Association Category II have been agitating for settlement of above demands. However, responding to an assurance of the authority, the Unit Association and the aforementioned Branch Associations had suspended their agitational programmes after holding three days continuous Dharna in January 2015. But it is nearly two months they have not yet received any favourable response from the authorities.

It will therefore, be highly appreciable, if you kindly intervene into the state of affairs and settle above issues at the earliest.

Thanking you,

Enclo: as stated above

Yours Sincerely,

(V. Bhattacharjee)
Secretary General

Source: http://nfcaahqnd.blogspot.in/2015/03/a.html

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