F.No.11013/9/2014-Estt.A.III
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)

North Block, New Delhi
Dated the 6th May, 2021

OFFICE MEMORANDUM

Subject: Preventive measures to contain the spread of Novel Coronavirus (COVID-19) – Attendance of Central Government officials regarding.

In partial modification of this Department’s OM of even number dated the 3rd May, 2021 on the above-mentioned subject, it has been decided as under :-

• (i) Secretaries of the Ministries/Departments and Heads of Department of Attached & Subordinate Offices are mandated to regulate the attendance of its employees, at all levels, keeping in view the COVID positive cases in the office and the functional requirement.
• (ii) Persons with Disabilities and Pregnant Women employees may be exempted from attending office, but they shall continue to work from home.
• (iii) The officers/staff shall follow staggered timings to avoid over-crowding in offices / workplaces as decided by the Heads of Department.
• (iv) All officers/staff residing in the containment zone shall be exempted from coming to offices till the containment zone is de-notified. These officers/staff who are residing in the Containment Zone shall work from home and shall be available on telephone and electronic means of communications at all times.
• (v) All officials who attend office shall strictly follow Covid-appropriate behaviour including wearing of mask, physical distancing, use of sanitizer and frequent hand-washing with soap and water.
• (vi) Crowding in lifts, staircases , corridors, common areas, including refreshment kiosk and parking areas is to be strictly voided.
• (vii) Meetings, as far as possible, may continue to be conducted with video-conferencing and personal meetings with visitors, unless absolutely necessary in public interest, are to be avoided.
• (viii) In compliance of OM of even number dated 22.4.2021, all employees of the age of 18 years and above, are advised to get themselves vaccinated.
• (ix) Proper cleaning and frequent sanitization of workplace, particularly of the frequently touched surfaces, may be ensured.
• (x) Biometric attendance shall continue to be suspended until further orders.

2. The above instructions shall be in force with immediate effect till 31st May, 2021 or until further orders, whichever earlier.

(Umesh Kumar Bhatia)
Deputy Secretary to the Govt. of India

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F.No. 11013/9/2014-Estt. A-Tl
Government of India
Ministry of Personnel, Public Grievances and Pensions,
Department of Personnel & Training

North Block, New Delhi
Dated the 3th May 2021

Office Memorandum

Subject: Preventive measures to contain the spread of Novel Coronavirus (COVID- 19) Attendance of Central Government officials – Extension in Date of the validity of guidelines – regarding.

Reference is invited to O.M. of even number, dated 19th April 2021, vide which instructions/guidelines were issued for regulating attendance in Central Government offices so as to prevent the spread of Covid 19 – cases. Since the situation has not yet improved to a desirable level, it has been decided, with the approval of the Competent Authority, that the validity of the O.M. may be extended up to 31st May 2021 or until further orders, whichever is earlier. The instructions/guidelines are reiterated below for strict compliance by all Ministries /Departments/ Offices of the Central Government:

a) Physical attendance of the officers of the level of Under Secretary or equivalent and below be restricted to 50% of the actual strength. Secretary/HoD may regulate the attendance of officials and may on administrative grounds, direct more officials to attend office. A roster may be prepared, accordingly.

b) All officers of the level of Deputy Secretary/equivalent and above are to attend office on regular basis.

c) The officers/staff shall follow staggered timings, to avoid over-crowding in offices, as indicated below:

• 9.00 A.M. to 5.30 P.M.
• 9.30 AM to 6.00 PM
• 10.00 A.M. to 6.30 P.M.

d) All officials who do not attend office on a particular day are to make themselves available on Telephone and other electronic means of communication at all times from their residence and work from home.

e) All officials residing in containment zones shall continue to be exempted from coming to office till the containment zone is de-notified.

f) Persons with Disabilities and Pregnant women employees may be exempted from attending office, but they shall continue to work from home, until further orders.

g) All officials who attend office shall strictly follow Covid-appropria behaviour including wearing of mask, physical distancing, Use of sanitizer and frequent hand washing with soap and water.

h) Crowding in lifts, staircases, corridors, common areas, including refreshment kiosk and parking areas is to strictly avoided.

i) Meetings, as far as possible, to be conducted through video-conferencing.

j) Entry of outsiders/visitors to be curtailed appropriately.

k) In compliance of Om of even number, dated 22.4.2021, all employees of the age of 18 years and above, are advised to get themselves vaccinated.

1. Proper cleaning and frequent sanitization of the workplace, particularly of the frequently touched surfaces may be ensured.

2. All Ministries/ Departments/ Offices as well as the Central Government employees may ensure strict compliance with the instructions on Covid-appropriate behavior issued by MHA, MoH&FW, and DoP&T, from time to time. Biometric attendance shall continue to be suspended and physical attendance registers to be maintenance until further orders.

3. These guidelines shall be effective from the 1st of May, 2021

(S.P. Pant)
Deputy Secretary to Government of India

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