DoE

F.No. 08(34)/201 7-E II(A)
Ministry of Finance
Department of Expenditure
E.II(A). Branch

New Delhi, the 20th February, 2018

OFFICE MEMORANDUM

Subject: Instructions for the purchase of laptops/notebooks and similar devices for eligible officers – revised guidelines.

In supersession to this Ministry’s Office Memorandum bearing No. 08(64)/2017-E.II(A) dated 27th September 2016, regarding purchase of Note Book/Lap-Top computers by Ministries / Departments & delegation of powers thereof, it has been decided that laptop; tablet; notepad; ultrabook; notebook, net-book or devices of similar categories may be issued to officers of the rank of Deputy Secretary and above for discharge of official work. These powers shall continue to be exercised in consultation with the Financial Adviser by the Secretary of the Ministry/ Department or any other authority who are specifically delegated these powers by this Ministry from time to time, duly taking into consideration the functional requirements and budgetary provisions.

2. This would, however, be subject to the following conditions:

(i) Cost of device: The Cost of device including Standard software* shall not exceed Rs.80,000/-

Standard Software: Any software (Operating System, Antivirus software or MS-Office etc.) that is essential for the running of device towards discharge of official functions/duties.

(ii) Purchase Procedures: As prescribed under GFRS/CVC guidelines may be followed.

(iii) Safety, Security & Maintenance of Device: The officer, who is given the device, shall be personally responsible for its safety and security as well as security of data/information, though the device shall continue to remain Government property. The officer concerned will be at liberty to get the device insured at his personal cost.

(iv) Retention/Replacement of device:

a) No new device may be sanctioned to an officer, who has already been allotted a device, in a Ministry /Department, up to five years. Any further issue of laptop in case of loss/damage beyond repairs within the prescribed period, should be considered only after the cost is recovered from the officer based on the book value after deducting the depreciation.
b) For the purpose of calculation of the book value, a depreciation of 25% per year, on straight line method, be adopted.
c) Post the completion of five years of usage, the officer shall retain the issued device.

(v) Conditions at the time of transfer, Superannuation etc.:

a) ln case where, at the time of purchase of device if the residual service of the officer is less than 5 years or in case the officer is transferred/deputed to State Govt. but with residual service of less than 5 years or the officer leaves the Government Service within 5 years of purchase of such device, the officer concerned will have the option of retaining the device by paying the amount after deducting the depreciation.

b) Upon transfer/deputation of the officer to other Ministry/ Department Attached/Sub-ordinate offices of the Government of India or to the State Government in case of Officers of the All India Services, the officer will have the option of retaining the existing device and in case of such retention, this fact should be specifically mentioned in the Last Pay Certificate (LPC).

3. Instructions for Ministries/Departments:

(i) For the officials who are currently holding laptops, notebooks or similar devices in accordance with the provisions of O.M. dt. 2710912016, the terms & conditions for retention/disposal of the device shall continue to be governed under the existing instructions of the said O.M.
(ii) The applicability of the provisions of this order to the officers of Armed Forcesi Para-Military Forces, officers of MoD & other similar establishments would be subject to restrictions imposed by the concerned departments/organizations duly taking into consideration the security of information. In all such cases the security of the information shall be the responsibility of the concerned department.

4. This is issued with the approval of Secretary (Expenditure).

(Dr. Bhartendu Kumar Singh)
Director (E.llA)

To
1) All Ministries/Departments of Government of lndia
2) All Financial Advisers
3) NlC, D/o Expenditure

Source: DoE

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Dated : 17.04.2017

No. II/28/Part VI

The Secretary (E),
Railway Board,
New Delhi

Dear Sir,
Sub: Service Certificate issued to the retiring Railway Employees – modification of proforma requested-reg.

Ref: NFIR’s letter No. II/28/Part VI dated 15/03/2017.

Railway Board’s kind attention is invited to Federation’s letter of even number dated 15/03/2017 on the above subject.

While enclosing copy of Federation’s letter dated 15/03/2017, NFIR once again requests the Railway Board to expedite decision to streamline the performance of Service Certificate and Last Pay Certificate so that retiring employees may not face hassels for availing health care facilities. A copy of the communication sent to the GMs etc., may be endorsed to the Federation.

DA/As above

Yours faithfully,
S/d,
(Dr. M. Raghavaiah)
General Secretary

Dated : 15.03.2017

No.II/28/Part VI

The Secretary (E),
Railway Board,
New Delhi

Dear Sir,
Sub: Service Certificates issued to the retiring railway employees – modification of proforma-requested.

NFIR has since come to know that in the Service Certificates being issued to the retiring railway employees, it has been mentioned as “Is he member of RECHS or RELHS – Yes or No”. However, in the Last Pay Certificate being issued to retiring employees, it has been mentioned as -Last Basic Pay drawn to be recovered from settlement dues towards RELHS”. Photostat copies of the Last Pay Certificate as well Service Certificate of retired employee of South Central Railway are enclosed.

In this connection, NFIR conveys that the sentence in the Service Certificate “Is he member of RECHS or RELHS – Yes or No is unnecessary as the Last Pay drawn amount is compulsorily being deducted from the settlement dues of retiring employees. Instead, the Service Certificate should contain an endorsement -He/She is member of RELHS for which an amount of Rupees which is equivalent to the Last Pay Drawn was deducted”. The present proforma of Service Certificate and LPC needs to be suitably modified in order to remove confusion and hardships,retiring staff in future days.

Incidentally, it is mentioned that when the above deficiency was pointed out at Zonal level it has been conveyed that the proforma cannot be changed at Zonal level as the formats have been designed and operated by CRIS, New Delhi.

NFIR, therefore, requests Railway Board’s intervention to re-design formats of service certificate and LPC suitably, duly taking into account the points mentioned above.

DA/As above

Yours faithfully,
S/d,
(Dr. M. Raghavaiah)
General Secretary

Source: NFIR

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