F. No. 11013/2 /2018-Estt.A-JJI
Government of India
Ministry of Personnel, Public Grievances and Pension
Department of Personnel & Training
Establishment A-Ill Desk

North Block, New Delhi – 110001
Dated J December, 2018

OFFICE MEMORANDUM

Subject: Rule 18 of the CCS (Conduct) Rules, 1964- regarding standard forms for intimation/ permission under the rules and expenditure incurred on repairs or minor construction work in respect of immovable property – regarding.

The undersigned is directed to say that in accordance with the provisions of sub – rule (2) of the Rule 18 of the CCS (Conduct) Rules, 1964, all Government servants coming within the purview of these Rules are required to make a report to the prescribed authority before entering into any transaction of immovable property in their own name or in the name of a member of family. If the transaction is with a person having any official dealings with the Government servant, the Govt. Servant is required to obtain prior sanction of the prescribed authority. Sub-rule (3), ibid provides that all Govt. servants should give an intimation to the prescribed authority within one month of entering into any transaction of movable property, the value of which exceeds the monetary limits prescribed in that Rule. In case any such transaction is with a person having official dealing with the Government servant, prior sanction of the prescribed authority is necessary. All requests for obtaining prior sanction and making intimation about transactions in immovable and movable property may be made in the enclosed standard Form I and Form H, respectively.
2. Further, this Department’s O.M. No. 11013/9/89-Estt.(A) dated 27/11/1990 provides, inter-alia, that where the expenditure incurred on repairs or minor constructions work in respect of any immovable property belonging to a Government Servant is estimated to exceed Rs. 10,000/-, intimation to the prescribed authority was necessary. These instructions have been reviewed and in supersession of the said O.M., it has now been decided that in respect of the expenditure incurred on repairs and minor additions to an immovable property by a Government servant, an intimation shall be necessary to be given to the prescribed authority only if the estimate exceeds the limit prescribed in Rule 18(3) of CCS (Conduct) Rules, 1964. However, prior sanction of the prescribed authority should be obtained in all cases regardless of amount involved, where the transaction regarding the material purchases or contract for such repairs or minor construction, is with a person with whom the Government servant concerned has official dealings.
4. All Ministries/ Departments/Offices are requested to bring the above guidelines to the notice of all administrative authority under their control.

5. In so far as the employees of Indian Audit and Accounts Departments are concerned, this O.M. issues after consultation with Comptroller & Auditor General of India.

6. Hindi version will follow.

(Satish Kumar)
Under Secretary to the Govt. of India

Source: DoPT

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North Block, New Delhi
Dated- 25.01.2016

OFFICE MEMORANDUM

Subject:- Promotion of Govt. Servants exonerated after retirement — Procedure and Guidelines to be followed – Regarding.

The undersigned is directed to invite reference to the Department of Personnel and Training Office Memorandum No. 22011/4/91-Estt(A) dated 14 th September, 1992 regarding procedure and guidelines to be followed by DPC in respect of Government servants against whom disciplinary/court proceedings are pending or whose conduct is under investigation. In case the Government servant is covered under any of the three conditions as mentioned in Para 2 of OM dated 14.09.1992, the recommendations of the DPC are to be kept in ‘sealed cover’ and subsequent action regarding opening of sealed cover will depend on the outcome of the disciplinary/criminal proceedings.
2. If on conclusion of the disciplinary/ criminal proceedings, the Government servant is exonerated, the procedure prescribed in para 3 of the OM dated 14-9-1992 is to be followed. This provides as under:-
“On the conclusion of the disciplinary case/criminal prosecution which results in dropping of allegations against the Govt. servant, the sealed cover or covers shall be opened. In case the Government servant is completely exonerated the due date of his promotion will be determined with reference to the position assigned to him in the findings kept in the sealed cover/covers and with reference to the date of promotion of his next junior on the basis of such position. The Government servant may be promoted, if necessary, by reverting the junior most officiating person. He may be promoted notionally with reference to the date of promotion of his junior.
However, whether the officer concerned will be entitled to any arrears of pay for the period of notional promotion preceding the date of actual promotion, and if so to what extent, will be decided by the appointing authority by taking into consideration all the facts and circumstances of the disciplinary proceedings/criminal prosecution. Where the authority denies arrears of salary or part of it, it will record its reasons for doing so. It is not possible to anticipate and enumerate exhaustively all the circumstances under which such denials of arrears of salary or part of it may become necessary. However, there may be cases where the proceedings, whether disciplinary or criminal, are, for example delayed at the instance of the employee or the clearance in the disciplinary proceedings or acquittal in the criminal proceedings is with benefit of doubt or on account of non availability of evidence due to the acts attributable to the employee etc. These are only some of the circumstances where such denial can be justified.”
3. The applicability of above provisions in so far as it relates to cases where the Government Servant, who has retired by the time he is exonerated of all the charges has been considered in respect of the following cases:

i. Where the promotion order pertaining to the relevant DPC has been issued  and the officers empanelled have assumed charge prior to the date of  superannuation of the retired Government Servant; and
ii. The retired Government Servant would have been in service and assumed  charge of the post had the disciplinary proceeding not been initiated against him/her.

4. It has been decided in consultation with the Department of Expenditure, Department of Pensions & Pensioners’ Welfare and the Department of Legal Affairs that notional promotion and payment of arrears of pay, if any, for the period of notional promotion till the date of retirement to such a retired Government servant if found fit on opening of the sealed cover is to be decided by the appointing authority in terms of Para 3 of OM No.22011/4/91 -Estt. (A) dated 14/9/1992.

5. A retired Government employee who is considered for notional promotion from the  date of promotion of his next junior after opening of the sealed cover would also be entitled to fixation of pension on the basis of such notional pay on his notional promotion.
6. The provisions contained in this Office Memorandum shall become operational from the date of issue of this Office Memorandum. Past cases settled in accordance with the earlier provisions shall not be reopened.

(Gayatri Mishra)
Director (E-I)
Phone No. 23092479

Source: ccis.nic.in

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Speed Post/Fax
OFFICE OF THE PRINICIPAL CONTROLLER OF ACCOUNTS (Fys)
10-A, S.K.BOSE ROAD, Kolkata – 700 001
DISBURSEMENT SECTION

Email-ID:cda-cal@nic.in, Phone No.033222485077-5080, Ext. – 514 & 515

No.D/28/Corr/SBICMP/Vol-VI

Dated 05/11/2015

To,
1. All CFA (Fys)
2. All Br.Accounts Office

Sub: Payment to Govt. Servants other than salary etc. through e-payment from 01-04-12.

Please refer to this office letter No.D/28/NEFT/Corr/VOl-V dt. 05.06.2012 under which Ministry of Finance, Department of Expenditure, controller General of Account O.M.No.1(1)/2011/TA/292 dt.31-03-2012 received vide HQrs letter No. A/III/12157/ECE/Comm-IX dt. 17.05.2012 (Copy enclosed) on payment to Govt. servants other than salary etc. through e-payment with effect from 01-04-12 was circulated for necessary action at your end.

2. In the above letter it is intimated that the Central Govt. Account (Receipts and payments) Rules, 1983 have been amended, inter alia, to provide for issue of payment advices to the bank for direct credit by electronic transfer to the specified bank account of the payee. As per the amendments, the Govt. Servants are permitted to receive their salary by direct credit to their bank accounts through payment advices, at their option.

3. In this regard it is intimated to make payments to government servants, other than salary, above Rs.25000/- by issue of payment advices, including electronically signed payment advices with effect from 1st April 2012.

4. Further, it is also intimated to make all payments towards settlement of retirement/terminal benefits such as gratuity, commuted value of pension, encashment of leave salary, CGEGIS, withdrawals from General provident Fund, etc. by issue of payment advices, including electronically signed payment advices.

you are therefore requested to make payment to govt. servants other than salary upto Rs.25000/- in cash/cheque/e-payment at the option of Govt. Servants in compliance of the instruction issued vide ministry of Finance, Department of Expenditure, Controller General of Accounts O.M.No.1(1)/2011/TA/292 dt.31/03/2012.

(NABARUN DHAR)
Jt. Controller of Accounts (Fys)

Encl. As above.

Signed Copy click here

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F.No.11013/08/2013-Estt(A-III)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Establishment A-III Desk
*****

OFFICE MEMORANDUM

North Block, New Delhi
Dated August 31, 2015

Subject: Representation from Government servant on service matters – reiteration of instructions – regarding.

The undersigned is directed to refer to O.M. of even number dated 6th June, 2013 wherein instructions have been issued on submission of representation by Government servants about their service matters. In spite of these instructions, it has been observed that Government servants including officers/ officials of para military forces and Army personnel continue to represent directly to the Prime Minister, Minister, Secretary (P) and other higher authorities, directly.

2. As per the existing instructions, wherever, in any matter connected with his service rights or conditions, a Government servant wishes to press a claim or to seek redressal of a grievance, the proper course for him is to address his immediate official superior, or Head
of his office, or such other authority at the appropriate level who is competent to deal with the matter in the organisation.

3. Such submission of representations directly to other authorities by- passing the prescribed channel of communication, has to be viewed seriously and appropriate disciplinary action should be taken against those who violate these instructions. This can rightly be treated as an unbecoming conduct attracting the provisions of Rule 3 (1) (iii) of the Central Chill Services (Conduct) Rules, 1964. It is clarified that this would include all forms of communication including through e-mails or public grievances portal etc.

4. Attention in this connection is also invited to the provision of Rule 20 of CCS (Conduct) Rules, 1964 prohibiting Government servants from bringing outside influence in respect of matter pertaining to his service matter. Representation by relatives of Government servant is also treated as outside influence as clarified vide MHA OM No. F. 25/21/63-Estt.(A) dated 19.09.1963

5. It is reiterated that these instructions may be brought to the notice of all Govt servants including officers/ officials of para military forces and member of armed forces and action taken against those who violate these instructions.

(Mukesh Chaturvedi)
Director (E)

To
The Secretaries of All Ministries/Departments of Govt of India
(as per the standard list)

Source: http://ccis.nic.in/

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Bhopal: Union Minister of State for Finance Jayant Sinha has said that government servants carry important responsibility of public welfare that can be met efficiently through able decision making, quality work and giving results in less time.

Sinha was speaking on ‘Economic Reforms and Public Servants’ at Noronha memorial lecture series at RCVP Noronha Academy of Administration and Management here yesterday, an official statement said.

He said that Madhya Pradeshs progress in various sectors during the last 10 years proved that efficient government servants gave better results while working in tandem with capable political leadership.

A new beginning of economic reforms has been made in the state while the pace of development was also picking up gradually.

Pointing out that minimum government and maximum governance was the key to public welfare, Sinha said that every government servant could give development the shape of a movement by following this principle.

Prime Minister Narendra Modi and Chief Minister Shivraj Singh Chouhan were also votaries of this principle, he added.

Government servants of Madhya Pradesh can present an example before the country through good governance, economic reforms and speedy development works, said Sinha.

TKB

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 Ministry of Home Affairs O.M. No. 17016/1/76-SCT(1)
dated 8th April, 1976 to all Ministries etc,

Subject:- Question whether the Commissioner for Scheduled Castes and Scheduled Tribes can call for original records and files in specific cases where complaints have been made to him and whether Scheduled Caste and Scheduled Tribe servants can write to him direct

The undersigned is directed to refer to this Ministry Office Memorandum No. 8/2/69-SCT(1), dated 1-10-1974 on the above subject addressed to all Ministries/Departments of the Government of India and to say that this Ministry had been receiving requests for clarification whether the Scheduled Caste and Scheduled Tribe Government employees may be permitted to write to the Commissioner for Scheduled Castes and Scheduled Tribes direct on matters relating to appointments against the reserved quota without seeking prior permission from the Departments concerned. It is clarified for general information that in such cases it is not necessary for the Scheduled Caste and Scheduled Tribe Government employees to seek prior permission of the concerned administrative Ministries/Departments of the Government of India for sending their representations to the Commissioner for Scheduled Castes and Scheduled Tribes direct.

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02adm/17016_1_76-SCT-I-08041976.pdf]

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