O/o The Principal Controller of Defence Accounts(Pension), Draupadighat, Prayagraj – 211014.

Circular No. C-221

No. G1/C/0176/Vol-X/Tech
Dated 06.02.2023

To
(All Head of Department under Min of Defence)

SUB: (i) Timelines for completion of various activities in the process of authorisation of pension and gratuity on retirement on superannuation of a Govt. servant.

(ii) Processing of cases for authorization of pension/family pension in respect of a (i) a Govt. servant who is not in a position to submit the pension form on account of any bodily or mental infirmity, and (ii) a Govt. servant who dies after retirement without having submitted the pension forms.

Govt. of India, Ministry of PPG&P, Deptt. Of P& PW vide their OM No. 11(15)/2022-P&PW (H)-8363 (1) dated 28.10.2022 and OM No. 11(15)/2022-P&PW (H)-8363 (2) dated 28.10.2022 has issued provisions on the subject mentioned above. The following procedure may be adopted for processing of the case regarding timelines for completion of various activities in the process of authorisation of pension and gratuity on retirement on superannuation of a Govt. servant and authorization of pension/family pension in respect of a (1) a Govt. servant who is not in a position to submit the pension form on account of any bodily or mental infirmity, and (11) a Govt. servant who dies after retirement without having submitted the pension forms are summarized as follows:

A) Timeline for processing of a pension under CCS (Pension) Rules, 2021

(i) HOD (Head of Deptt) is required to have a list prepared by 15th day of every month, of all Govt. servants who are due to retire within the next fifteen months of that date.

(ii) Complete details regarding the Govt. accommodation to be obtained from Govt. servants at least one year before retirement and send these details, within 10 days to the Directorate of Estates for issuing a “No demand certificate” in respect of period preceding eight months of the retirement of the Govt. servant. If the Govt. servant is/was not occupation of any residential accommodation, HOO shall issue the “No Demand Certificate” on the basis of a declaration from the Govt. servant in this regard and after verification of the records and no separate “No Demand Certificate” from Directorate of Estates shall be necessary.

(iii) One year before the superannuation, the HOO will verify the service, make good the omission, imperfection or deficiencies in service .book. In order to ensure that the emoluments during last ten months of the service have been correctly shown in service book, the HOO shall verify the correctness of emoluments only the period of twenty four months preceding the date of retirement of a Govt. servant, and not for any period prior to that date. At least, eight months prior to the date of retirement of a Govt. servant, the HOO shall furnish to the retiring Govt, servant a certificate regarding the length of qualifying service and the emoluments/ average emoluments to be reckoned for retirement gratuity and pension and advise the retiring Govt. servant to submit/fill the required pension form. The Govt. servant shall submit the completed forms not later than six months prior to his date of retirement.

(iv) The HOO is required to send the pension forms to the AO within two months from the date of receipt of pension forms from the Govt. servant.

(v) On receipt of pension case the AO shall apply requisite checks and issue the pension payment order (PPO) not later than two months in advance of the date of retirement. In PPO, the AO shall indicate the name of spouse as family pensioner, the name of permanently disabled child/children, dependent parent and disabled siblings.

(vi) The AO shall forward a copy of the PPO duly digitally singed by him to the PDA (Pension disbursing authority) for taking necessary action to disburse the pension to the retired Govt. servant servant on the date on which it becomes due.

(B) (a) Processing of cases for authorization of pension/family pension in respect of a (i) a Govt. servant who is not in a position to submit the pension form on account of any bodily or mental infirmity..

Where the HOO 1s satisfied that the Govt, servant who retires, is not in a position to submit the pension forms on account of any bodily or mental infirmity, he may allow the spouse or in the case absence of spouse, the member of the family eligible to receive family pension on death of a Govt. Servant, to submit Form 4 and Form 6. If there is no member of the family eligible to receive family pension on death of Govt. servant, a member of the family in whose favour a nomination was made by the Govt. servant for payment of gratuity, may be allowed to submit the said form. No commutation of pension is admissible in such cases.

B (b) In case for authorization of pension, gratuity and family pension in respect of a Govt. servant, who has died after retirement without submission of pension form is required to be processed in the following manner.

In order to avoid any hardship to the family of a retired Govt. servant who dies without submitting the pension papers, it has been decided by Deptt. Of P&PW vide their OM No. 11(15)/2022-P&PW (H)-8363 (2) dated 28.02.2022, that following procedure may be adopted for processing of the case for sanction of pension/family pension to his/her family.

(i) The HOO shall allow the spouse or in the case absence of spouse, any other member of the family eligible to receive family pension on death of a Govt. servant, to submit the claim in Form 10 along with Form 4 and an undertaking to the bank in Format 9. If there is no member of the family eligible to receive family pension on death of Govt. servant, a member of the family in whose favour a nomination was made by the Govt. servant for payment of gratuity, shall be allowed to submit Form 6 in place of Form 10 and the said member of the family shall indicate , the details of his or her Bank account in Form 6.

(ii) The HOO shall fill up Form 7 for payment for pension and retirement gratuity in respect of the deceased retired Govt. servant and he shall also make an indication in Form 7 to the effect that the case pertain to a_ retired Govt. servant, who did not submit Form 6 and other documents before his death and if a claim for family pension has been submitted in Form 10, the HOO shall also issue a sanction in Format 13 for authorization of family pension to the eligible member of a family.

iii) The HOO shall send Form4 ,Form7, Form10 or Form 6, as the case may be, Format 9 and Format 13 (if applicable) with a forwarding letter in Format 10 to the Accounts Officer for authorization of pension, retirement gratuity and family pension, if applicable.

(iv) The AO shall authorize the pension ,retirement gratuity and family pension (if applicable) in PPO and he shall also authorize the HOO to make payment of arrears of pension for period from the date following the date of retirement up to the date of death to the member of the family who is authorized to receive family pension. If there is no member of the family eligible to receive family pension, the arrears of pension shall be paid to the member of the family who has been authorize to receive retirement gratuity.

(v) If a family pension has been authorized to a member of the family, the Accounts Officer shall forward a copy of the PPO duly digitally singed by him to the PDA (Pension disbursing authority) along with the undertaking in Format 9 for taking necessary action to disburse the family pension.

In view of the above, all Head of Departments are requested to issue suitable instructions (along with copy of this circular) to all the Head of Office under their administrative control to ensure the compliance of above provisions.

[ Available on this office website pcdapension.nic.in]|

(S K Tripathi)
ACDA(P)
No. G1/C/MISC/Vol-X/Tech

Dated 06.02.2023
Enclosures:- As above

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NPS to OPS

AIPEU Group-C Maharashtra Circle

No.PIII/1-3/Withdrawal of NPS-Restoration of OPS/2021

Dtd: 31st January 2021

To,

Hon’ble Shri.Sanjayji Dhotre Sir,
Hon. Minister of State of Education,
Communication & Electronics IT,
Behind Jagruti Vidyalaya, Ranpise Nagar,
Akola- 444001, Maharashtra State.

Regarding restoration of old pension scheme in lieu of New pension system to all Govt servants who were regularly appointed into service on or after 01-01-2004 – Request for positive early action.

Hon’ ble Sir,

With reference to the above mentioned subject and with utmost respect, I am taking this opportunity under your esteemed presence in our historical 39th Biennial Conference and constrained to bring to your kind notice through this appeal that, despite lot of references and deliberations by all recognized service Unions of various ministries of Govt. of India, the competent authority has not taken any favorable decision in the matter so far. Enormous communication; ‘supported by necessary inputs, explaining the ins and outs of old and new pension schemes were unheeded, compelling me to take up the issue with Your Honour, being the Circle Secretary of Maharashtra Postal Circle staff union with a hope that Your Honour may bridge the gap by taking up the important matter at appropriate level.

Pension, indeed, a right, social security and welfare scheme extended to all Govt, Servants, which is otherwise known as a deferred wage. Pension was treated not only as a reward for past service, but with a view to helping the employee to avoid destitution in old age. Thus, the Govt, servants those who were appointed prior to 01-01-2004 were rightly covered under old pension scheme without deducting any monthly contribution from them. However, the scenario has been completely changed w.e.f 01-01-2004 onwards, that Govt. Servants appointed in to service on or after 01-01-2004 were covered by New Pension System with mandatory monthly deduction from their salary. This irked the Govt.servants in a very big way.

‘The Civil servants appointed on or after 01-01-2004 have started comparing their, position with these appointed into service prior to 01-01-2004. The important aspect is that both are doing similar job, having equal role and responsibility, drawing same pay scales, however, the new entrants are deprived from old pension, but certain percentage of their salary has been mandatorily deducted on monthly basis in order to get a meager amount of pension after putting in to more than 35 to 40 Years of service. Under the New Pension System, there is also no provision for Contribution towards General Provident Fund which adds more fuel to the fire, whereas same is available under old pension scheme.

It is quite natural that People Working in a particular organisation, performs same nature of duties with similar role and responsibilities and having equal pay scales, can expect same kind of retirement benefits, respective of their date of entry into the organisation. If certain group of people are given retirement benefits Without any contribution but salary of other groups have been mandatorily deducted on monthly basis is certainly inequality, which is against the principle of natural justice enshrined in our constitution. This will also leads to Division among officers/ officials appointed prior to 01-01-2004 and thereafter, affecting revenue generation of respective Dept which may indirectly associated with our GDP. There is unrest among the personnel appointed on or after (1-01-2004 and no one can deny this because of the reason that, they have been forced to contribute monthly from their salary for getting Pension and also unable to contribute to GPF.

The earlier Government in the year 2003-2004 was very keen to implement the New Pension System, however had not analyzed the amount of disadvantages to be faced by one section of Govt. servants working in the same Department on or after 04-01-2004. By the introduction of New Pension System, principle of equal pensionary benefits for equal work and equal pay has been vitiated. Since its introduction, all staff union under different ministries of Govt. of India have been raised their voices/ concerns through various forums/means, but all in vain. The protest is still going on and there will be no end to it unless the Govt. roll back to old pension scheme from NPS. The apathy of new entrants of Govt. Dept needs to be examined in judicious and humanitarian way. Whether there will be any two yardsticks for judging Govt. servants exercising their legitimate public duties who are governed by same service rules and regulations, and if so, why personnel appointed into Govt. Service on or after 01-01-2004 were deprived of old pension scheme.

NPS to OPS: Abolition of National Pension System and for restoration of Old Pension Scheme

If you compare the old and new pension schemes, old pension scheme is more advantageous to all. People can enjoy benefits of pension without mandatory contribution from their salary similar to their seniors who were appointed prior to 01-01-2004. Due to GPF, one can withdraw and take advances from the fund for urgent and essential needs. In fact, this is really an opportunity which is a win- win situation for both Govt. as well as Govt. Servants. The accumulated corpus in the fund can be utilized by the Govt. for various schemes and in case of urgent need ,the official can also use it by way of taking advance or withdrawal from the fund to the extant as envisaged under GPF, are because of these two vital points ie. GPF and mandatory contribution from salary. Thus, the old pension scheme is more beneficial to all Govt. Servants.

In order to mitigate the problem, it is fair enough to constitute an expert committee of few secretaries of Govt. Dept to study, analyse and weigh the merits and demerits of both old and new pension systems on a urgent basis, though the NPS came in to existence since 01-01-2004. There is no harm in taking stock of the situation now also, since the NPS cause disadvantage to one section of Govt. Servants, who were appointed on or after 01-01-2004.

In order to assess the level of hardship faced by the Govt. servants entered the Department on or after 01-01-2004, the above narrations may kindly be looked into by the competent authority with proper perspective and cause to scrap the New Pension System which is indeed disadvantageous to Govt. servants. I, on behalf of the Staff Union of Maharashtra Postal! Circle, approaching to Your Honour that Hon’ble Sir may kindly take up the issue with appropriate niinistry on urgent basis. Hoping for favorable action and for that act of kindness, I shall ever remain grateful to Your Honour on behalf of my union.

A tine of reply and favorable action taken in this regards are highly appreciated.

Thanking You,
With Respectful & Healthy Regards,

Yours faithfully,

(Surendra S.Palav)
Circle Secretary

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