No. 01(14)/2016-E.JI(A) (Vol III)
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated 01st April, 2024

OFFICE MEMORANDUM

Subject: Revised guidelines on financial Limits to be observed in determining cases relating to New Service (NS) / New Instrument of Service (NIS) – Amendment to Annexure-I of Appendix-3 of General Financial Rules 2017.

Attention is invited towards Annexure-I of Apendix-3 of General Financial Rules (GFR) 2017 regarding financial limit to be observed in determining cases relating to New Service/New Instrument of Service (NS/NIS) [Rule 63 of GFRs 2017).

2. In this regard, it Is stated that Budget Division of Department of Economic Affairs vide their O.M. No. F.1(22)-B(AC)/2022 dated 23rd February, 2024 issued revised financial limits relating to NS/NIS and guidelines in supersession of their O.M. No. F.1(23)/B(AC)/2005 dated 25th May, 2006 so as to ensure uniformity, consistency, administrative efficiency and financial discipline by the Ministries/Departments.
3. Accordingly, it has been decided to amend the Annexure 1 to Appendix-3 of GFRs 2017 by replacing the O.M. dated 25th May 2006 with O.M. dated 23rd February, 2024 issued by Budget Division of Department of Economic Affairs as mentioned in the para above. A copy of the Budget Division of Department of Economic Affairs O.M. dated 23 February, 2024 is attached herewith.
4. This issues with the approval of Competent Authority.

(Chandra Prakash Kushwaha)

Under Secretary to the Government of India

To

All Ministries/ Departments of the Government of India,
Financial Advisers of al] Ministries/Departments of Government of India

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Compilation of amendments in GFR 2017 upto 31.01.2023

Ch.-1 – INTRODUCTION

Rule 1 Short Title and Commencement: These rules may be called General Financial Rules, 2017 and they shall come into force at once and shall be applicable to all Central Government Ministries/Departments, attached and subordinate bodies. The provisions contained in GFRs are deemed to be applicable to Autonomous Bodies except to the extent the bye-laws of an Autonomous Body provides for separate Financial Rules which have been approved by the Government.

DoE: Amendments in General Financial Rules (GFR) 2017

Rule 2 Definition: In these rules, unless the context otherwise requires-

(i) “Accounts Officer” means the Head of an Office of Accounts or the Head of a Pay and Accounts Office set up under the scheme of departmentalization of accounts;

(ii) “Administrator” means Administrator of a Union Territory, by whatever name designated;

(iii) “Appropriation” means the assignment, to meet specified expenditure, of funds included in a primary unit of appropriation;

(iv) “Audit Officer” means the Head of an Office of Audit;

(v) “Competent Authority” means, in respect of the power to be exercised under any of these Rules, the President or such other authority to which the power is delegated by or under these Rules, Delegation of Financial Power Rules or any other general or special orders issued by the Government of India;

(vi) “Comptroller and Auditor General” means the Comptroller and Auditor General of India;

(vii) “Consolidated Fund” means the Consolidated Fund of India referred to in Article 266 (1) of the Constitution;

(vill) “Constitution” means the Constitution of India;

(ix) “Contingency Fund” means the Contingency Fund of India established under the Contingency Fund of India Act, 1950, in terms of Article 267 (1) of the Constitution;

(x) “Controlling Officer’ means an officer entrusted by a Department of the Central Government with the responsibility of controlling the incurring of expenditure and/or the collection of revenue. The term shall include a Head of Department and also an Administrator;

(xi) “Department of the Government of India” means any of the Ministries, Departments, Secretariats and Offices as notified from time to time and listed in the First Schedule to the Government of India (Allocation of Business Rules);

(xii) “Drawing and Disbursing Officer” means a Head of Office and also any other Gazetted Officer so designated by a Department of the Central Government, a Head of Department or an Administrator, to draw bills and make payments on behalf of the Central Government. The term shall also include a Head of Department or an Administrator where he himself discharges such function;

(xiii) “Ministry of Finance” means the Ministry of Finance of the Central Government;

(xiv) “Financial Year” means the year beginning on the ist of April and ending on the 3ist of March following;

(xv) “Government” means the Central Government;

(xvi) “Government Account” means the account relating to the Consolidated Fund, the Contingency Fund and the Public Account; as defined in these rules;

(xvii) “Head of the Department” means an authority or person (not below the rank of a Deputy Secretary to the Government of India), declared by the concerned Department in the Government of India as a Head of Department in relation to an identifiable establishment or establishments to exercise the delegated financial powers under these Rules;

(xvill) “Head of Office’ means (a) a Gazetted Officer declared as such in the Delegation of Financial Powers Rules and (b) any other authority declared as such under any general or special orders of the competent authority;

(xix) “Local Body” means an authority legally entitled or specially empowered by Government to administer a local fund;

(xx) “Local Fund” means a local fund as defined in Rule 652 of the Treasury Rules;

(xxi) “Non-recurring expenditure” means expenditure other than recurring expenditure;

(xxii) “President” means the President of India;

(xxiii) “Primary unit of appropriation” means a primary unit of appropriation referred to in Rule 8 of the Delegation of Financial Powers Rules;

(xxiv) “Public Account” means the Public Account of India referred to in Article 266 (2) of the Constitution;

(xxv) “Public Works” means civil/ electrical works including public buildings, public services, transport infrastructure etc., both original and repair works and any other project, including infrastructure which is for the use of general public;

(xxvi) “Re-appropriation” means the transfer of funds from one primary unit of appropriation to another such unit;

(xxvii) “Recurring expenditure” means the expenditure which is incurred at periodical intervals for the same purpose. Expenditures other than recurring expenditure are nonrecurring expenditure;

(xxviii) “Reserve Bank” means the Reserve Bank of India or any office or agency of the Reserve Bank of India and includes any Bank acting as the agent of the Reserve Bank of India in accordance with the provisions of the Reserve Bank of India Act, 1934 (Act II of 1934);

(xxix) “Subordinate authority” means a Department of the Central Government or any authority subordinate to the President;

(xxx) “Treasury Rules” means the Treasury Rules of the Central Government;

(xxxi) CAPEX model: In the CAPEX Model, Capital expenditures is used by the buyer to straightway purchase goods followed by procurement of consumables, arranging comprehensive maintenance contract after warranty period and finally disposing the product after useful life;

(xxxii) OPEX model: In the OPEX model, the Seller provides the goods, maintains it and also provides the consumables as required and finally takes back the goods after useful / contracted life. The expenditure is made by the Buyer in a staggered manner as per the terms and conditions of the contract.

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No.F.1/26/2018-PPD
Government of India
Ministry of Finance
Department of Expenditure
Procurement Policy Division

Room.No.512, Lok Nayak Shawan,
New Delhi dated the 2nd April , 2019.

OFFICE MEMORANDUM

Subject: Replacement of name of erstwhile DGS&D (Directorate General of Supplies & Disposals) by GeM (Government e-Marketplace) in General Financial Rules (GFRs) 2017 – reg.

The undersigned is directed to refer Supply Division, Department of Commerce (DoC) OM No. 1(1 )/2018-Pol. Dated 20.08.2018 proposing changes in GFRs, 2017 and to say that the proposal of DoC has been examined and it has been decided with the approval of Finance Minister to make changes to the GFRs, 2017 as mentioned below:

1. Existing Provisions of GFRs, 2017

Rule 147: Powers for procurement of goods:

The Ministries or Departments have been delegated full powers to make their own arrangements for procurement of goods. In case, however, a Ministry Of Department does not have the required expertise, it may project its indent to the Central Purchase Organisation (e.g. DGS&D) with the approval of competent authority. The indent form to be utilized for this purpose will be as per the standard form evolved by the Central Purchase organisation.

Amended Rule

Rule 147: Powers for procurement of goods:

The Ministries or Departments have been delegated full powers to make their own arrangements for procurement of goods and services, that are not available on GeM. Common use Goods and Services available on GeM are required to be procured mandatorily through GeM as per Rule 149.

2. Existing Provisions of GFRs, 2017

Rule 149 Government e-Marketplace (GeM):

DGS&D or any other agency Government of India has authorized by the Government will host an online Government e-Marketplace Marketplace (GeM) for common use Goods and Goods and Services.
DGS&D will ensure adequate publicity Including periodic advertisement of the items to procured through GeM for the prospective suppliers. The Procurement of Goods and Services by Ministries or Departments will be
mandatory of Goods or Services available on GeM. The credentials of suppliers on GeM shall be certified by DGS&D. The procuring authorities will certify the reasonability of rates. The GeM portal shall be utilized by the Government buyers for direct on-line purchases as under:

• Up to Rs.50,000/- through any of the available suppliers on the GeM, meeting the requisite quality, specification and delivery period .
• Above RS.50,000/- and up to Rs.30, 0000/- through the GeM Seller having lowest price amongst the available seiters, of at least three different manufacturers, on GeM, meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM can be used by the Buyer if decided by the competent authority.
• Above RS.30,00,000/- through the supplier having lowest price meeting the requisite quality, specification and delivery period after mandatorily obtaining bids, using online bidding or reverse auction tool provided on GeM.

Amended Rule

Rule 149 Government e-Marketplace (GeM):

Government of India has established the Government e·Marketplace (GeM) for common use Goods and Services. GeM SPV will ensure adequate publicity Including periodic advertisement of the items to be procured through GeM for the prospective suppliers. The Procurement of Goods and Services by Ministries or Departments will be mandatory for Goods or Services available on GeM. The credentials of suppliers on GeM shall be certified by GeM SPV. The procuring authorities will certify the reasonability of rates. The GeM portal shall be utilized by the Government buyers for direct on-line purchases as under:

• Up to Rs.25.000 through any of the available suppliers on the GeM, meeting the requisite quality, specification and delivery period.
• Above RS.25,000 and up to RS.5,00,000 through the GeM Seller having lowest price amongst the available sellers (excluding Automobiles where current limit of 30 lakh will continue), of at least three different manufacturers, on GeM, meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM can be used by the Buyers even for procurements less than Rs 5,00,000.
• Above Rs, 5,00,000 through the supplier having lowest price meeting the requisite quality, specification and delivery period after mandatorily obtaining bids, using online bidding or reverse auction tool provided on GeM (excluding Automobiles where current limit of 30 lakh will continue).

Note: There is no change in clauses (iv) to (viii).

3. Existing Provisions of GFRs, 2017

Rule 150: Registration of Suppliers:

• With a view to establishing reliable sources for procurement of goods commonly required for Government use, the Central Purchase Organisation (e.g, will prepare and maintain item-wise eligible and capable suppliers approved suppliers will be known as “Registered Suppliers”. All Ministries Of Departments may utilise these lists as and when necessary. Such registered suppliers are prima facie eligible of consideration for Procurement goods through Limited Tender Enquiry. They are also ordinarily exempted from furnishing bid security along with their bids. A Head of Department may also register suppliers of goods which are specifically required by that Department or Office, periodically. Registration of the supplier should be done following a fair, transparent and reasonable procedure and after giving due publicity.
• The list of registered suppliers for the subject matter of procurement be exhibited on the Central Public Procurement Portal and websites of the Procuring Entity/ e-Procurement / portals.

Amended Rule

Rule 150: Registration of Suppliers:

(i) For goods and services not available on GeM, Head of Ministry / Department may also register suppliers of goods and services which are specifically required by that Department or Office, periodically. Registration of the supplier should be done following a fair, transparent and reasonable procedure and after giving due publicity. Such registered suppliers should be boarded on GeM as and when the item or service gets listed on GeM.

(v) The list of registered suppliers the subject maner of procurement be exhibited on websites of the Procuring Entity / e-Procurement / portals.

Note: There is no change in clauses (ii) to (iv)

4. Existing Provisions of GFRs, 2017

Rule 155: Purchase of goods by Purchase Committee:

Purchase of goods costing above Rs.25,000 (Rupees twenty five thousand only) and upto RS.2,50,000/- (Rupees two lakh and fifty thousand only) on each occasion may be made on the recommendations of a duly constituted Local Purchase Committee consisting of three members of an appropriate level as decided by the Head of the Department. The committee will survey the, market to ascertain the reasonableness of rate, quality and specifications and identify the appropriate supplier. Before recommending placement of the purchase order, the members of the appropriate supplier. Before recommending placement of the, committee will jointly record a certificate as under:

“Certified that we, members of the purchase committee are jointly and individually satisfied that the goods recommended for purchase are of the requisite specification and quality, priced at the, prevailing market rate and the, supplier recommended is reliable and competent to supply the good, in question, and it is not debarred by Department of Commerce debarred by Department of Commerce or Ministry/ Department concerned.”

Amended Rule

Rule 150: Purchase of goods by Purchase Committee:

In case a certain item is not available on the GeM portal. Purchase of goods costing above Rs. 25,000 (Rupees twenty five thousand only) and upto RS.2,50,000 (Rupees two lakh and fifty thousand only) on each occasion may be made on the recommendations of a duly constituted Local Purchase Committee consisting of three members by the Head of the Department. The committee will survey the market 10 ascertain the reasonableness of rate, quality and specifications and identify the appropriate supplier. Before recommending placement of the purchase order, the members of the committee will jointly record a certificate as under:

“Certified that we, members of the purchase committee are jointly and individually satisfied that the goods recommended for purchase are of the requisite specification and quality, priced at the, prevailing market rate and the, supplier recommended is reliable and competent to supply the good, in question, and it is not debarred by Department of Commerce debarred by Department of Commerce or Ministry/ Department concerned.”

5. Existing Provisions of GFRs, 2017

Rule 225 (xiii ): Copies of all contracts and agreements for purchases of the value of Rupees Twenty-five Lakhs and above. and of all rate and running contracts entered into by civil departments of the Government other and the departments like the Directorate General of Supplies and Disposals for which a special audit procedure exists, should be sent to the Audit Officer and or the Accounts officer as the case may be.

Amended Rule

Rule 225 (xiii): Copies of all contracts and agreements for purchases of the and agreements for purchases of the value of Rupees Twenty-five Lakhs value of Rupees Twenty-five Lakhs and above. entered into by civil contracts entered into by civil departments of the Government, should be sent to the Audit Officer and or the Accounts officer as the case and may be.

2. It has been also decided to delete Rules 148,156,159(iv), 160(iii),173(xv) and 174(iv) of GFRs, 2017 related to rate contracts.

3. This OM is also available on our website www.doe.gov.in -> Notification -> Circular -> Procurement Policy OM.

4. Hindi version of this OM will follow.

(K Narayana Reddy)
Under Secretary to the Govt. of India
Telfax:·24621305
Email:·kn.reddy@nic.in

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Ministry of Personnel, Public Grievances & Pensions

A Ministry or Department may procure certain non-consulting services in the interest of economy and efficiency and prescribe detailed instructions and procedures for this purpose without, however, contravening the basic guidelines provided in rule 199 to 206 of “General Financial Rules 2017” (GFR 2017). As each Ministry/Department is competent to procure services at their level to meet seasonal or short-term requirements, the centralised data is not maintained in this regard.

There are detailed procedures laid down for procurement of such non-consulting services including e-procurement in Chapter 6 of the GFR 2017 and the “Manual for Procurement of Consultancy & Other Services, 2017”.  Ministries are competent to decide the mode depending on the nature of work, nature of competency required etc. Any deviation or violation can be dealt by the Ministry appropriately. The wages for the persons engaged on contract/outsourcing cannot be less than the minimum wage fixed/notified by the concerned State Government.

The Government posts are regularly filled up in accordance with the recruitment rules. Each Ministry/Department is responsible for appointment of regular employees against vacant posts after completing all procedural formalities. The centralised data of vacancies and backlog vacancies is not maintained.

This was stated by the Union Minister of State (Independent Charge) of the Ministry of Development of North Eastern Region (DoNER), MoS PMO, Personnel, Public Grievances & Pensions, AtomicDr Jitendra Singh in a written reply to a question in the Lok Sabha today

PIB

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