Processing of transfer applications of GDS under limited transfer facility­ introduction of GDS online transfer Portal: Department of Posts

No.17-31/2016-GDS
Government of India
Ministry of Communications
Department of Posts
(GDS Section)

Dak Bhawan, Sansad Marg,
New Delhi -110 001
Dated : 28.11.2022

To
All Chief Postmasters General

Subject: Processing of transfer applications of GDS under limited transfer facility­ introduction of GDS online transfer Portal.

Sir/Madam

Please refer to this office letter no. 17- 3112016-GDS dated 20.09. 2022 whereby it was inter-alia, informed that an online Portal for procesing transfer applications of GDS is being prepared by the CEPT and therefore, it was also directed as under:

• (i) GDSs may be allowed to submit their requests for transfer only till 15.10.2022. No application for GDS transfer will be entertained in the manual mode after 15.10.2022 under any circumstances.
• (ii) Circles/ Regions/ Divisions shall finalize all the pending requests for Limited Transfer (received upto 15.10.2022) by 30.11.2022.

2. It is understood that the Circle would have completed the above exercise within the time lines specified. In this context, it is informed that CEPT in process of finalizing different module in respect of GDS Transfer and some of the modules have already been finalized. In order to the expedite the process, following timelines have been prescribed for CEPT for development of the remaining module and for Circles to process the transfer applications:

3. Vacancy calculation for GDS online software : –

Vacancies arising due to discharge from engagement from 01.07.2022 to 31.12.2022. voluntary discharge from engagement, resignations, promotion on regular departmental posts upto 30.11.2022 will be taken in to consideration for transfer. In addition to, the unfilled post of the earlier Cycles for which the panel has been exhausted and the posts fell vacant in the ongoing GDS online engagement Cycle IV (upto 30.11.2022) due to resignations of the incumbents after JOmmg would a l o be taken into consideration. This exercise I to be carried out by the Divisions between 28.11.2022 to 05.12.2022. The CEPT will share ‘URL’ for Rule 3 Transfer of GDS and would also share the login credentials with the Divisions and the manner in which the data entry is to be carried out by 28.11.2022. The instructions to use the Portal/URL would also be available in the URL itself.

Order of Priority: –

1. The applications submitted by the applicants received in the login of the Divisional/Unit Head (where GDS is presently working). The email/pop up message on the same will also be received by the Divisional/Unit Head.
2. Date of engagement shall be considered for deciding order of priority of all such applications. However, the PwD candidate will give preference irrespective of date of engagement.
3. In case of tie in date of engagement, date of birth shall be considered for deciding order of priority.

The detailed instructions for the GDS applicants and for Divisional/Unit Heads is annexed as Annexure.

4. In addition to above all the HoCs are requested to ensure completion of the following tasks also for notification of GDS vacancies in Schedule-I January 2023:-

• (i) Vacancy calculation for notification in Schedule-I (January) 2023: – After completion of the online transfer process all the vacancies including falling vacant due to deputation of GDS to APS and IPPB (for more than six months), as prescribed vide this office Om No . No.17-31/2016GDS(pt) dated 25.11.2022 would be calculated and intimated to this office as well as to the CEPT by 05.01.2023.
• (ii) The notification for GDS Online Engagement will tentatively be issued simultaneously by all the Divisions on 19.01.2023 in Schedule-I (January) 2023 by notifying all the vacancies mentioned in Para 5 (i).
• (iii) Circles must complete/finalize conducting of CCE and review of Compassionate cases by conducting special CCE before notifications of vacancies.
• (iv) Vacancies must be uploaded by Divisions as per the schedule to be conveyed by the CEPT in their consultation.
• (v) Further process in respect of the vacancies already in pipeline under Cycle IV for which the verification process/ joining process is underway, will continue as per the time lines given in the notification issued in May, 2022.
• (vi) All HOCs may ensure that engaging units are strictly following already approved and circulated model notifications to notify GDS vacancies through GDS online engagement process

Yours faithfully,

(Ravi Pahwa)
Assistant Director General (GDS/PCC)

ANNEXURE

(OM No. 17-31/2016-GOJ)

Procedure for Submission Consideration of Transfer under Limited Transfer Facility for GDS

Instructions for GDS seeking transfer

(i) Submission of online application– :

1. Any GDS seeking transfer will have to update his mobile no with the Divisional Head in the Rule 3 Transfer Portal to create his login credentials. Without an updation of the mobile number, the concerned GDS will not be able to apply for transfer under limited transfer facility.
2. Once they are registered, they will be able to login through the same portal using mobile no. as their login ID. The details of the password would be shared on their registered mobile number.
3. Once the user credentials are created, any GDS, who have completed one year of engagement may apply online from 08. 12.2022 to 14.12.2022 as per hither convenience against the vacancies notified.
4. GDS may fill choice of a maximum of ten (10) Posts in order of preference of one Division in any Circle. The transfer will be considered for any one of the indicated Post in order of preference.
5. Till the final submission, the GDS would be having option to change/ modify his details/ preferences or to withdraw his request till the last date specified for submission.
6. Final list of the GDS whose transfer is approved will be released on 25.12.2022. A system generated message/email of approval will be sent to the candidate on the same day A consolidated list will be published in the website of the Department as well as in the online transfer Portal and the same will also be displayed in the login of Divisional/ Unit Head (Both where the GDS is working and where transfer has approved)
7. Refusal to accept, the Limited Transfer order shall be construed as one chance of Limited Transfer availed by GDS.
8. If GDS is not accommodated in any requested posts, he/she can apply again in the next monthly cycle of the online engagement.
9. After submision of transfer request, a system generated SMS/Email will be send to the GDS on registered mobile/email Id.

(ii) Activities done by Divisional/ Unit Head: –

1. Divisional Head will enter the details of vacant posts as calculated in the manner specified in para (3) of the OM No. 17-3112016-GDS dated 25. 11.2022.
2. The Division would inform all concerned that GDS seeking transfer will have to get their Mobile No updated in the ‘Rule 3 Transfer Portal’. Once they are registered, they will be able to login through the same portal using mobile no. as their login ID. The details of the password would be shared on their registered mobile number.
3. All the online applications received by Divisional/ Unit Head, will be verified from the records during the period from 15.12.2022 to 18.12.2022. If not verified within the stipulated time period, the particulars will be treated as deemed verified and the responsibility would lie with the concerned Division.
4. Applications received from GDS, who does not fulfil the eligibility criteria as on the date of application shall be rejected outright by the Divisional/Unit Head by entering appropriate remark , e.g,
   1. GDS has entered wrong date of engagement. One year of engagement is not completed due to unauthorised absence.
   2. GDS is under put off duty.
   3. Disciplinary action/ Police case/ Court case is pending.
   4. GDS already availed requisite number of chances.
5. A system generated SMS1Em ail will be send to the GDS regarding acceptance/rejection of their transfer request with reasons of rejection.
6. All the remaining online applications will be processed between 19.12.2022 to 21. 12.2022.·
7. Once applications are processed, the CEPT will share the draft list with concerned Divisions for verification during the period from 22. 12.2022 to 24. 12.2022. Discrepancy, if any, would be shared by the concerned Division with the CEPT to get it rectified , as per the procedure prescribed by the CEPT for correction.
8. Final list of the GDS whose transfer is approved will be released on 25.12.2022. A system generated message/email of approval will be sent to the candidate on the same day. A consolidated list will be published in the website of the Department a well as in the online transfer Portal and the same will also be displayed in the login of Divisional/Unit Heads (Both where the GDS is working and where transfer has approve.
9. Refusal to accept the Limited Transfer order shall be construed as one chance of Limited Transfer availed by GDS.
10. Once transfer is approved. the GDS shall be relieved by 07.01.2023 of the next month in which transfer is approved to join the new u nit.

(iii) Mutual Transfer : – The provision of the mutual transfer will be same as mentioned in OM No . 17-3112016-GDS dated 15.07.2021 and will be dealt manually.

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No.17.31/2016 -GDS
Government of India
Ministry of Communications
Department of Posts
(GDS Section)

Dak Bhawan, Sansad Marg,
New Delhi-110 001
Dated 28.112022

To
All Chief Postmasters General

Subject: Processing of transfer applications of GDS under limited transfer facility- introduction of GDS online transfer Portal.

Sir/Madam

Please refer to this office letter no 17-31/2016GDS dated 20.09.2022 whereby it was interalia, informed that an online Portal for processing transfer applications of GDS is being prepared by the CEPT and therefore, it was also directed as under:

(i) GDSs may be allowed to submit their requests for transfer only till 15.10.2022. No application for GDS transfer will be entertained in the manual mode after 15.10.2022 under any circumstances.
(ii) Circles/ Regions/ Divisions shall finalize all the pending requests for Limited Transfer (received upto 15.10.2022) by 30.11.2022.

2. It is understood that the Circles would have completed the above exercise within the time lines specified. In this context, it is informed that CEPT in process of finalizing different modules in respect of GDS Transfer and some of the modules have already been finalized. In order to the expedite the process, following timelines have been prescribed for CEPT for development of the remaining modules and for Circles to process the transfer applications:

3. Vacancy calculation for GPS online software:

Vacancies arising due to discharge from engagement from 01.07.2022 to 31.12.2022 voluntary discharge from engagement, resignations, promotion on regular departmental posts up to 30.11.2022 will be taken into consideration for transfer. In addition to the unfilled post of the earlier Cycles for which the panel has been exhausted and the posts fell vacant in the ongoing GDS online engagement Cycle IV (upto 30.11.2022) due to resignations of the incumbents after joining would also be taken into consideration. This exercise is to be carried out by the Divisions between 28.11.2022 to 05.12.2022. The CEPT will share ‘URL’ for Rule 3 Transfer of GDS and would also share the login credentials with the Divisions and the manner in which the data entry is to be carried out by 28.11.2022. The instructions to use the Portal/URL would also be available in the URL itself.

Order of Priority: –

• a. The applications submitted by the applicants received in the login of the Divisional Unit Head (where GDS is presently working) The email pop up message on the same will also be received by the Divisional Unit Head
• b. Date of engagement shall be considered for deciding order of priority of all such applications However, the PwD candidate will give preference irrespective of date of engagement
• c. In case of tie in date of engagement, date of birth shall be considered for deciding order of priority.

The detailed instructions for the GDS applicants and for Divisional/Unit Heads is annexed as Annexure.

4. In addition to above all the HoCs are requested to ensure completion of the following tasks also for notification of GDS vacancies in Schedule -I (January) 2023:

(i) Vacancy calculation for notification in Schedule-I (January) 2023: After completion of the online transfer process all the vacancies including falling vacant due to deputation of GDS to APS and IPPB (for more than six months), as prescribed vide this office Om No. No.l7-31/2016-GDS(pt) dated 25.11.2022 would be calculated and intimated to this office as well as to the CEPT by 05.01.2023.
(ii) The notification for GDS Online Engagement will tentatively be issued simultaneously by all the Divisions on 19.01.2023 in Schedule -I (January) 2023 by notifying all the vacancies mentioned in Para 5(i).
(iii) Circles must complete/ finalize conducting of CCE and review of Compassionate cases by conducting special CCE before notifications of vacancies.
(iv) Vacancies must be uploaded by Divisions as per the schedule to be conveyed by the CEPT in their consultation.
(v) Further process in respect of the vacancies already in pipeline under Cycle IV for which the verification process/ joining process is under way, will continue as per the time lines given m the notification issued in May 2022.
(vi) All HOCs may ensure that engaging units are strictly following already approved and circulated model notifications to notify GDS vacancies through GDS online engagement process.

Yours faithfully,
-Sd/-
(Ravi Pahwa)
Assistant Director General (GDS/PCC)

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No.17-3112016-GDS
Government of India
Ministry of Communications
Department of Posts
(GDS Section)

Dak Bhawan, Sansad Marg,
New Delhi-110001
Dated- 22.01.2020

Office Memorandum

Subject: Limited Transfer Facility for all categories of Gramin Dak Sevaks (GDS).

The undersigned is directed to convey approval of Competent Authority on the following guidelines to regulate the Limited Transfer facility of Gramin Dak Sevaks GDS in supersession of all previous orders:-

Conditions of Transfer

(i) The maximum number of chances to be provided for male GDSs is ONE only and TWO for female GDSs.

(ii) The transfer will be at his/her own request and own cost to a vacant post at his/her place of choice to his/he r/ spouse home village or home division or a place recommended for medical treatment.

(iv) A minimum engagement period of ONE year from the date of regular engagement on GDS post will be mandatory for female GDS.

(iii) A minimum engagement period of TWO years from the date of regular engagement on GDS Post will be mandatory for male GD , before transfer request can be entertained.

(v) For PwD GD and GDS having PwD dependents/ Mentally retarded dependents, a minimum engagement period of ONE year from the date of regular engagement on GDS Post will be mandatory.

(vi) Transfer request of GDS who are under put off duty or against whom any disciplinary action, Police case or Court case is pending will not be entertained.

(vii) Past engagement period will be counted for assessing the eligibility for appearing in departmental examination as well as for annual increment. GDS will not have any claim to go back to the previous engagement /recruitment Unit/Division in any circumstances.

(viii) When a GDS is transferred at histher own request and the transfer is approved by the competent authority, she/he will rank junior in the seniority list of the new unit, to all the GDS of that unit who exist in the seniority list on the date on which the transfer is ordered, except in case of transfer within the same engagement/recruitment Sub Division/ Unit /Division.

(ix) Mutual Exchange facility can be provided to all GDS on completion of ONE year (for Female GDS) and TWO years (for Male GDS) engagement period as the case may be.

Also Check: Gramin Dak Sevak Latest News

(x) The GDS can be transferred on herthis request in following circumstances:-

(a) BPM Level 2 to BPM Level-2 in TRCA slab 3

(b) BPM Level-1 to BPM Level-1 in TRCA slab-2.

(c) ABPM/Dak Sevaks Level-2 to ABPM/Dak Sevaks in TRCA slab-2 – Level-2

(d) ABPM/Dak Sevaks Level-1 to ABPM/Dak Sevaks Level-1 in TRCA slab-1.

(e) BPM Level-1 to ABPM/Dak Sevak Level-2(Postal/RMS) m same TRCA slab.

(f) ABPM/Dak Sevak Level-2 (Postal) to BPM Level-1 in the same TRCA slab provided that, the GDS has to make accommodation arrangement for managing BO as per standard prescribed for BO and fulfilling the condition of educational qualification , Compu ter certificate etc. prescribed by the Department from time to time. Before joining as BPM Level-1, he/she has to undergo prescribed training for BPM.

(g) Request transfer of ABPM/Dak Sevak from Postal to RMS in the same TRCA slab.

(h) Transfer from RMS to Postal i.e. from Dak Sevak to ABPM/Dak Sevak in the same TRCA level. However, Dak Sevak from RMS should not be transferred to Postal Dn as BPM.

(xi) There will not be any drop in TRCA slab on account of a request transfer and numbers of increments earned by GDS will be retained.

(xii) All request transfers are to be considered subject to condition that verification formalities viz (Caste, Education and Police verification report etc.) should have been completed.

2. Competent Authority

The transfer of GDS will be approved by Regional PMG, if the transfer is within the Region and by the Head of the Circle, if the transfer is within the Circle. The approval of two concerned Head of Circle will be required, if the transfer is between two Circles.

3. Process of Transfer

(i) Application for transfer should be called for during April -June of every year.

(ii) An application will be submitted to the Divisional Head on a prescribed Proforma attached herewith as Annexure-I. The application will be submitted through head of the recruitment/ engagement Unit/ Division duly recommended.

(iii) Divisional Head will submit all the applications to approving authority through proper channel with factual report and recommendations .

(iv) A separate register in prescribed Proforma attached herewith as Annexure-II is to be maintained at Circle Office/Regional Office/Division al Office for recording transfer requests of all categories of GDS.

(v) All the applications received will be arranged in order of seniority from the date of engagement of GDS and the orders for transfer may be issued during July.

4. The above instructions will come into effect from the date of issue of this O.M.

5. Hindi version will follow.

Sd/-
(S.B.Vyavahare)
Assistant Director General (GDS/PCC)

Annexure-I

APPLICATION FOR TRANSFER FROM ONE POST TO ANOTHER POST IN GRAMIN DAK SEVAK

1. Name of the GDS
2. Post held by GDS with name of Sub Dn/Division/Circle
3. Date of engagement as regular GDS
4. Educational qualification
5. Whether Single or married
6. Existing TRCA Level with Slab
7. GDS Post for which transfer is sought for along with name of BO/SO/HO/ RO
8. Name of Sub Dn/Division/Circl e to which tra nsfer is sought:
9. Reasons for which transfer is sought for :
10. Documentary evidence for the place of choice being his /her /spouse /Home village /Home Division/ place recommended for medical Treatment. Please attach any of the following documents:-

1. Aadhar Card
2. PAN Card
3. Voter ID Card
4. Driving licences
5. Passport/ Electricity Bill/ Water Bill/ Gas Bill

11. I, Shri/ Smt/ Miss _ _ _ _ declare that above information furnished by me are true to the best of my knowledge and belief. I am agreeable to accept all the terms and conditions as per para 2 of the Dept. of Posts 0 M No. 17-31/2016-GDS dated 20.01.2020 amended from time to time.

Signature of the GDS
with post held by GDS

Date
Place

The above application of Shri/Smt./Ms. _ _ _ _ seeking transfer on own cost and request has been scrutinised by me and certified that the information furnished by the official in the application is correct. This is also to certify that :-

1. The GDS is involved/ not involved in any loss, fraud, criminal cases
2. No disciplinary case is pending against the GDS

12. The transfer is recommended I not recommended

Signature & Designation of the
Head of the Division Station

Date

DECLARATION FOR TRANSFER FROM ONE POST TO ANOTHER POST BY GDS

(i) I hereby declare that in the event of my limited transfer from _ _ _ _ to _ _ _ _ I will rank junior in the gradation list of new unit to to all the GDS of that unit on the date of joining that unit.

(ii) I will not claim any TA or Transit. I will not have any claim to go back to my old post in any circumstances. I will also abide by these conditions as amended from time to time.

Signature of the GDS
Post held by the GDS

Station:

Date :

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