Central Government employees news

GOVERNMENT OF INDIA (BHARAT SARKAR)
MINISTRY OF RAILWAYS (RAIL MANTRALAYA)
(RAILWAY BOARD)

No.2011/C&IS/ Committee/ Laptops/ Pt.II

Dated: 08-05-2020

The General Managers
All Indian Railways,
CORE & Production Units

Director Generals
NAIR, Vadodara
RDSO, Lucknow

Pr. CAO
COFMOW, DMW/Patiala

Director Generals/ Directors,
All Centralised Training Institutes

Sub : Provision of laptop to Gazetted Officers in Indian Railways.

Ref: (1) This office letter No.2011/C&IS/Committee/ Laptops/ Pt.II dated 23/01/2012
(2) Transformation Cell’s Letter no 2018/Transf.Cell/ Mech/ Misc dated 02.01.2019
(3) This office letter no 2011/C&IS/Committee/ Laptops/ Pt. I I dated 19/I 2/2019
(4) This office letter no.2011/C&IS/Committee/ Laptop/ Pt-II dated 12/02/2020

Policy guidelines for provision of Laptops/ Notebooks to all Gazetted officers were laid down vide letters referred as above. The Board (MT & FC) has considered various technological developments in this field and felt the need for a change in the policy. Accordingly, this policy is issued incorporating various changes issued from time to time and will supersede all earlier policy letters referred above.

1. SPECIFICATIONS OF LAPTOPS:
   
   1.1 For the purpose of this policy; Laptop, Notebook, Tablet, Netbook Computer, Notepad, Ultra-note book are considered in the same class. They are referred to as ‘Laptop’ in this policy.
   1.2 The codal life of the Laptop provided under this policy will be considered as Four (4) years.
   1.3 The Laptop to be provided to the eligible officer shall be treated as official equipment of the Railway in possession of the officer. A serving officer is entitled to purchase a Laptop irrespective of his/ her remaining service. Safety, Security (including official data) and upkeep of the Laptop shall be the responsibility of the officer concerned.
   1.4 The Laptop shall be completely owned by the Railways till such time the officer deposits its residual value or codal life is over and the officer takes ownership of the same as laid down in this policy.
   1.5 All aspects of this policy shall also be applicable on existing Laptops which were provided as per earlier letters referred as above, except the cost ceiling amount. The cost ceiling amount will be effective from the date of issue of this policy letter.
   1.6 This policy shall be applicable to all Gazetted Officers of Railway Units, Railway Board, and officers of other Govt departments posted on deputation to Railway Board or various Railway units.

2. ELIGIBILITY & CEILING:
   
   2.1 For procuring Laptop:
   
   2.1.1 Procurement of Laptop shall be done by the officer concerned directly from the Original Equipment Manufacturer (OEM) or their authorized outlet/distributors by paying the amount himself/ herself, and then claim for reimbursement thereof.
   2.1.2 ‘Laptop’ includes its Accessories and Standard Software [Standard software – Any Software (Operating system, Antivirus software or MS-office etc)] that is essential for the running of devices towards discharge of official functions I duties. Accessories may be purchased alongwith the Laptop or anytime later during its codal life.
   2.1.3 ‘Laptop’ is official equipment in addition to the Desktop PC in Office or any other computing devices provided except under this policy.
   2.1.4 Only one such reimbursement will be allowed once in 4 years. Next procurement for serving officials will be allowed only after completion of 4 years from the last purchased date as mentioned in his/her service book
   2.1.5 The eligibility and the total cost ceiling for purchase and maintenance of Laptop (including the equipment bare cost, warranty/extended warranty, **accessories, Standard software, AMC contract cost, repair & maintenance etc during its codal life) exclusive of applicable taxes shall be as indicated below:-

2.16 Repair & Maintenance:– The officer concerned shall take into account the scope of warranty/ extended warranty and/or AMC contract available for the Laptop while incurring expenditure on its repair & maintenance during its coda! life to avoid any Reimbursement claim of any duplicate expenditure shall be summarily rejected.

3. TERMS AND CONDITIONS FOR PURCHASE OF LAPTOP AND ITS REIMBURSEMENT:
   3.1 Eligible officer who procures Laptop himself /herself may club the cost of Laptop, accessories, Standard software, AMC contract/extended warranty etc over the specified life of the Laptop and the total amount can be claimed through single invoice subject to the terms and conditions as well as monetary limit laid down in this policy.
   3.2 The officer must give an undertaking at the time of claiming reimbursement that:­

I. The rates are reasonable;
II. The Laptop has been actually procured & maintained by him/her; and
III. The reimbursed amount is liable to be recovered from him/her in case of false declaration detected at a later date.
IV The applicable residual has been deposited in PFA/PAO office in the manner and form acceptable to them and money receipt is attached.

3.3 The claim for reimbursement will be entertained subject to :-

• The payment for purchase of the Laptop is done in Indian Currency (Rupee). Any claim in which payment is made in any currency other than Indian Rupee will not be etertained.
• The delivery of the device(s) has been taken in Any claim in which deliver has been taken outside India will not be entertained.

3.4 The Railways will neither be responsible nor liable for any contractual, legal and statutory issues arising out of the purchase/repair & maintenance of the Laptop.

3.5 The complete onus of ensuring and certifying authenticity and correctness of the submitted documents at the time of reimbursement claim shall lie with the concerned officer claiming reimbursement and not with the sanctioning authority.

4. ACCOUNTING & DISPOSAL:
   
   4.1 The Laptop shall continue to be in possession of the officer and cannot be returned to the office under any It has to be carried by the officer with him/ her upon transfer, deputation, retirement and leaving the organisation permanently etc.
   4.2 The office providing the Laptop shall ensure entry of the details in the Service Record & LPC of the officer provided with the In addition, the office shall maintain necessary records as may be required to be provided to the officer at the time of transfer/ deputation/ posting to another office/ retirement etc.
   4.3 On completion of coda! life period of the Laptop of the officer including probationary officer, the entry will be deemed to be removed from the service record of the Subsequently, the officer can purchase new Laptop, as per his/ her eligibility as per the policy at that time, whose details shall then be entered in the Service Record of the officer.
   4.4 In case of transfer of the officer outside the Organization on deputation, the officer concerned has an option to be exercised before the LPC (Last Pay Certificate) is issued: –

(a) To treat the Laptop as owned by the officer till his/her return to the Railway Organization, with due entries made in the service book & LPC of the officer;

OR

(b) To pay the residual value of the Laptop as on that date so that the entry is removed from his/her service record. His / her next entitlement for procurement of laptop in Railway Organisation will be governed by Para-2.1.4.

4.5 The officer, including Probationary officer, leaving the Organization on retirement or on permanent basis has to deposit the residual value of the Laptop with the Railways to “”‘ obtain clearance from the organization, and has to own the Then the Laptop will be written off from the service record of the concerned officer.

4.6 Under no circumstance, the condemnation or write-off etc of the official Laptops is permitted under this policy.

5. DEPRECIATION OF THE LAPTOP:
   
   5.1 The depreciation rate of the Laptop (including accessories) over and beyond the coda! life period shall be as under:

Depreciation Rate after the end of   year(s):

5.2 To determine residual value of the Laptop, the actual purchase price of the single invoice or the corresponding ceiling amount, whichever is lower, shall be

5.3 The cost of accessories, even if they have been purchased anytime later during the coda! life of the Laptop, will be treated as if they have been purchased along with the Laptop and their coda! life will also be co-terminus with that of the The residual value of the accessories shall also be added to determine the residual value of the Laptop.

5.4 To determine depreciation for a part of the year; first, divide the proportionate depreciation prescribed for that year by 12 to determine rate of depreciation per month and multiply this per month depreciation rate with the number of completed months for arriving at a value for that particular month within that This shall be proportionally added to the cumulative depreciation prior to that year, to arrive at the final depreciation. However, a chart for calculation of the residual valued of Laptop for completed month-wise is attached herewith for ready reference purpose.

5.5 Illustrations to determine the residual value of the Laptop (including accessories) where a part year is involved is given below:-

Case A: For an Eligible Officer in JAG & above and applicable Tax is GST @18% : –

• Assuming Single Invoice Value (including Standard Software, AMC & Truces etc) = 75,000/-
• Cost of Accessories purchased within one year = 5000/- (including taxes).
• Depreciation After!st year = 50%
• Depreciation after J S months = 50% + (25% 3/12) = 56.25%.
• Residual value after 15 months = Rs.80,000 -(56.25/100 * Rs.80000) = Rs.35,000/-.

Case B: For an Eligible Officer in below Confirmed JAG & applicable Tax is GST @18% : –

• Assuming Single Invoice Value (including Accessories, AMC & Truces etc) = 60,000/-
• Ceiling limit for below Confirmed JA Grade officer = 45000/- + Applicable taxes i.e. 18% GST
• Depreciation After I year = 50%.
• Depreciation After IInd year = 50 % + 25%.
• Depreciation after 26 months = 50% + 25 % + (10 % * 2/12) = 76.66%
• Residual value after 26 months = Rs.53,100 -(76.66/100 * Rs.53,100) = Rs.12,394/-.

6. OTHER PROVISIONS:
   6.1 Purchase of Laptops other than those specified in this policy shall continue to be governed by Delegation of Power on Information Technology related matters No.2006/C&IS/OTH/Delegation of Powers/36-Pt dated 11/02/2012 (Last Modified vide Transformation Cell letter 2018/Trans Cell/S&T/Go Digital dated 03/10/2019) modified from time to time and requires explicit permission of Railway Board even if they are sanctioned I provided in any estimates.

6.2 Unless specified otherwise, this policy or a part thereof shall not be applicable on Laptops procured under any other policy provision/estimate. For such equipments, extant practice of maintenance & disposal etc of the office equipment shall be

This issues with the concurrence of Finance Directorate of Ministry of Railways.

Please acknowledge receipt.

Encl: Residual value chart for Laptop.

sd/-
(Rajnesh Singh)
Director MECC&IS)

Calculation of Residual Value of Laptops in Percentage as per Laptop Policy No 2011/C&IS/Committee/Laptops/pt.ll dtd 08.05.2020

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GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

RBA No. 19/2019

No 2018/AC-II/ 20/8
110001 19/2/2019

Rail Bhavan, New Delhi-110001 19/2/2019

The Principal Financial Adviser
(All Zonal Railway & Production Units)

Sub: Supply of copy of Service Cards to Gazetted Officers.

Please connect Board’s letter of even no. dated 21/8/18 under which it was requested to ensure that above provisions & instructions issued from time to time with regard to supply of copy of Service Record to officers are followed.

It is requested to review the position on your Railway to ensure that the above provisions/ instructions are followed scrupulously by officials handling the service Records and send a compliance report for Board’s information at the earliest. This may also be notified to all officers on your Railway.

(G. Kabul)
Director Finance/CCA
Railway Board

Source: Indian railways

The post Railways: Supply of copy of Service Cards to Gazetted Officers – reg. (RBA No. 19/2019) appeared first on CENTRAL GOVERNMENT EMPLOYEES NEWS.

IMMEDIATE

No. 32/04/2014-Welfare
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Welfare Section

Lok Nayak Bhawan, Khan Market
New Delhi, dated 1st September, 2015

OFFICE MEMORANDUM

Subject: Nomination of Area Welfare Officers for the calendar years 2015 and 2016- regarding.
The undersigned is directed to say that the Department of Personnel & Training nominates Gazetted Officers as Area Welfare Officers (A WOs) for residential colonies to look after the welfare of Central Government Employees and their families. Area Welfare Officer is only a functional arrangement to provide a link between the Central
Government employees residing in various colonies and the concerned civic and other agencies providing service to them. The Area Welfare Officer serve as a vital link between the Government and residents in various matters relating to the welfare of
Government employees residing in various colonies. The functions of A WOs are official in nature and are performed by them on honorary and voluntary basis. A list of functions of Area Welfare Officer is enclosed at Annexure-I. The Area Welfare Officers are
entitled to use office stationery and service postage stamps etc. for discharging their duties as AWO. They are allowed to leave office, with prior permission, for meeting the civic/police authorities for solving the problems of the residents of their localities.

2. A list of Area Welfare Officer appointed by the Department of Personnel & Training so far is at Annexure-II. Since some of the areas which have concentration of Government Employees have no Area Welfare Officer, the Department of Personnel & Training invites applications from the Officers for these area, who are willing to work in honorary and voluntary capacity, as Area Welfare Officers duly recommended by the Department/administrative authority concerned. The application must reach the undersigned before 20.09.2015. A format for application is also enclosed. Criteria for selection of A WO are enclosed at Annexure-III. Only those officers who are willing to function as Area Welfare Officer and can spare time for welfare work will be considered for nomination.
3. The tenure of the Area Welfare Officers will be upto 31.12.2016 or till the services are required by the Govt. whichever is earlier. The applicant should not be an office bearer of Central Government Employees or any other Residents Welfare Association. Further, officers seeking appointment as A WO should preferably have a residential telephone. No telephone/reimbursement of Telephone rent, facility will be available to A WO nominated by DOPT.

(Pratima Tyagi)
Director (Canteen)
Tele No. 24624722

Source:  Persmin

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Less Government More Governance

A citizen friendly and accountable administration is the focus of the Government. A series of steps to achieve this goal have been initiated. These include simplification of procedures, identification and deletion of archaic laws/rules, identification and shortening of various forms, leveraging technology to bring in transparency in public interface and a robust public grievance redress system.

Promotion of Self-Certification in place of affidavits and attestation by Gazetted Officers is one important step in this regard. This greatly reduces the time and effort on the part of both the citizen as well as the Government officials.

Leveraging the power of information technology brings with it the advantage of transparency and speed. One of the focus areas of Government is to reduce the decision making layers to the minimum while allowing for faster means of information sharing/dissemination.

The Government has launched a website mygov@nic.in for this purpose. This is a citizen centric platform to empower people to connect with the Government and contribute towards good governance. Suggestions are also received on the PMO website. It also seeks expert advice from the people, thoughts and ideas on various topics that concern India. Citizens can join the discussion to share, debate and add value.

Dr. Jitendra Singh Minister of State for Personnel, Public Grievances and Pensions gave this information in Lok Sabha today in a written reply to a question by Dr. Shashi Tharoor, Shri B. Vinod Kumar and Shri Anantkumar Hegde.

Source: PIB News

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