Most Immediate

No.25(24)/E.Coord/2017
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated: 01 December, 2017

OFFICE MEMORANDUM

Subject: Economy Measures – Mandatory installation of LED based lightings in Government Buildings – reg.

Reference is invited to this Department’s OM of even number dated 30.10.2017 on the subject mentioned above and to inform that the implementation progress was reviewed again by Group of Officers vide meeting in Cabinet Secretariat on 07.11.2017.

2. All Ministries/Departments were requested to nominate a Nodal Officer and to provide the complete details of all Government Buildings in Delhi as well as outside, within their administrative control, alongwith the status of implementation by 10.11.2017. It is observed that most of the Ministries/Departments have neither nominated a Nodal Officer nor provided the information. Non-receipt of information on time has been viewed adversely.

3. It is requested that Ministries/Departments provide the information as sought to Department of Expenditure by 08.12.2017 positively.

4. Further, all Ministries/Departments should chalk out a time bound action plan to switch over to LED based lightings, not only with respect to their Ministry/Department buildings but buildings of their attached/subordinate offices, autonomous bodies, PSUs etc. The action plan of each Ministry/Department may also be sent to Department of Expenditure latest by 08.12.2017.

(H.Atheli)
Director

To:
All Secretaries of Ministries/Departments

Copy to:
Cabinet Secretariat [Shri S.A.M, Rizvi, Joint Secretary]

Soure: doe.gov.in

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F.No.25(24)/E.Coord/2017
Ministry of Finance
Department of Expenditure
(E.Coord)

OFFICE MEMORANDUM

North Block, New Delhi
Dated: 4th August, 2017

Subject: Economy Measures – Mandatory installation of LED based lighting in all Government buildings – regarding

The Hon’ble Prime Minister on 5th January 2015 launched the National LED programme to facilitate rapid adoption of LED based home and street

lighting across the country. The programme components, Unnat Jyoti by
Affordable LEOs for All (UJALA) and Street Lighting National Programme (SNLP) are under implementation in 34 States and UTs. This programme along with Building Energy Efficiency Programme (BEEP) is being implemented by Energy Efficiency Services Limited (EESL), a joint venture company of four power sector Central PSUs. EESL works on Energy Services Company (ESCO) model wherein upfront investment is done by EESL and the investment is recouped on annuity basis with performance based guaranteed energy saving during the project period.

2. Pursuant to the above the Central Government has taken a decision for mandatory installation of LED based lighting and energy efficient equipments

(Fans & ACs) in all Government buildings.

3. Government buildings is a major source of energy consumption. Usage of LED based lightings and energy efficient equipments in Government buildings will lead to economy in expenditure and savings in the long run through reduction in energy consumed.

4. Keeping in view the economy in expenditure and savings that will entail, all Ministries/Departments are requested to convert the existing lightings/equipments into LED based lightings and energy efficient equipments on priority utilizing the services of CPWO/EESL.

5. The model Agreement/Contract to be entered in to between the Client Ministry/Department and EESL is enclosed for reference. The Client Ministry/Department and EESL on mutual agreement can modify/amend the provisions of the model Agreement/Contract to suit their specific requirements.

6. In respect of those Government buildings maintained by CPWD but where the electricity bill is borne/paid by the respective Ministries/Departments, CPWD (as third party) will countersign the agreement to provide comfort to the Ministry/Department as well as extending help for implementing the contract.

7. Action taken in this regard be reported to Ministry of Power and Department of Expenditure by 15.08.2017 for monitoring purposes.

(H. Atheli)
Director

To

All Secretaries of Ministries/Departments
Copy to
1. Cabinet Secretary, Government of India
2. Prime Ministers’ Office, South Block

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No.7(1)/E.Coord.l2014
Government of India
Ministry of Finance Department of Expenditure

North Block, New Delhi, October, 2014

OFFICE MEMORANDUM

Subject: Expenditure Management – Economy Measures and Rationalisation of Expenditure.

Ministry of Finance, Department of Expenditure has been ‘” issuing austerity instructions from time to time with a view to containing non-developmental expenditure and releasing of additional resources for priority schemes. The last set of instructions was issued on is” September 2013 after passing of the Union Budget. Such measures are intended at promoting fiscal discipline, without restricting the operational efficiency of the Government. In the context of the current fiscal situation, there is a need to continue to rationalise expenditure and optimize available resources. With this objective, the following measures for fiscal prudence and economy will come into immediate effect:-

2.1 Cut in Non-Plan expenditure:
For the year 2014-15, every Ministry / Department shall effect a mandatory 10% cut in non-Plan expenditure excluding interest payment, repayment of debt, Defence capital, salaries, pension and Finance Commission grants to the States. No re-appropriation of funds to augment the Non-Plan heads of expenditure on which cuts have been imposed shall be allowed during the current fiscal year.

2.2 Seminars and Conferences:
(i) Utmost economy shall be observed in organizing conferences/ Seminars/workshops. Only such conferences, workshops, seminars, etc. which are absolutely essential, should be held wherein also a 10% cut on budgetary allocations (whether Plan or Non-Plan) shall be effected.

(ii) Holding of exhibitions/fairs/seminars/conferences abroad is strongly discouraged except in the case of exhibitions for trade promotion.

(iii) There will be a ban on holding of meetings and conferences at five star hotels except in case of bilateral/multilateral official engagements to be held at the level of Minister-in-Charge or Administrative Secretary, with foreign Governments or international bodies of which India is a Member. The Administrative Secretaries are advised to exercise utmost discretion in holding such meetings in 5-Star hotels keeping in mind the need to observe utmost economy in expenditure.

2.3 Purchase of vehicles:
Purchase of new vehicles to meet the operational requirement of Defence Forces, Central Paramilitary Forces & security related organizations are permitted. Ban on purchase of other vehicles (including staff cars) will continue except against condemnation.

2.4 Domestic and International Travel:
(i) Travel expenditure {both Domestic Travel Expenses (DTE) and Foreign Travel Expenses(FTE)} should be regulated so as to ensure that each Ministry remains within the allocated budget for the same after taking into account the mandatory 10% cut under DTE/FTE (Plan as well as Non-Plan). Re-appropriation! augmentation proposals on this account would not be approved.

(ii)While officers are entitled to vanous classes of air travel depending on seniority, utmost economy would need to be observed while exercising the choice keeping the limitations of budget in mind. However, there would be no bookings in First Class.”

(iii) Facility of Video Conferencing may be used effectively. All extant instructions on foreign travel may be scrupulously followed.

(iv) In all cases of air travel the lowest air fare tickets available for entitled class are to be purchased! procured. No companion free ticket on domestic/ international travel is to be availed of.

Creation of Posts
(i) There will be a ban on creation of Plan and Non-Plan posts.

(ii) Posts that have remained vacant for more than a year are not to be revived except under very rare and unavoidable circumstances and after seeking clearance of Department of Expenditure.

3. Observance of discipline in fiscal transfers to States, Public Sector Undertakings and Autonomous Bodies at Central/ State/Local level:

3.1 Release of Grant-in-aid shall be strictly as per provisions contained in GFRs and in Department of Expenditure’s OM No.7(1)/E.Coord/2012 dated 14.ll.2012.

3.2 Ministries/Departments shall not transfer funds under any Plan schemes in relaxation of conditions attached to such transfers (such as matching funding).

3.3 The State Governments are required to furnish monthly returns of Plan expenditure – Central, Centrally Sponsored or State Plan – to respective Ministries/Departments along with a report on amounts ouistanding in their Public Account in respect of Central and Centrally Sponsored Schemes. This requirement may be scrupulously enforced.

3.4 The Chief Controller of Accounts must ensure compliance with the above as part ofpre-payment scrutiny.

4. Balanced Pace of Expenditure:

4.1 As per extant instructions, not more than one-third (33%) of the Budget Estimates may be spent in the last quarter of the financial year. Besides, the stipulation that during the month of March the expenditure should be limited to 15% of the Budget Estimates is reiterated. It may be emphasized here that the restriction of 33% and 15% expenditure ceiling is to be enforced both scheme-wise as well as for the Demands for Grant as a whole, subject to RE ceilings. Ministries/ Departments which are covered by the Monthly Expenditure Plan (MEP) may ensure that the MEP is followed strictly.

The State Governments are required to furnish monthly returns of Plan expenditure – Central, Centrally Sponsored or State Plan – to respective Ministries/Departments along with a report on amounts outstanding in their Public Account in respect of Central and Centrally Sponsored Schemes. This requirement may be scrupulously enforced.

4.2 It is also considered desirable that in the last month of the year payments may be made- only for the goods and services actually procured and for reimbursement of expenditure already incurred. Hence, no amount should be released in advance (in the last month) with the exception of the following:

(i) Advance payments to contractors under terms of duly executed contracts so that Government would not renege on its legal or contractual obligations.

(ii) Any loans or advances to Government servants etc. or private individuals as a measure of relief and rehabilitation as per service conditions or on compassionate grounds.

(iii) Any other exceptional case with the approval of the Financial Advisor. However, a list of such cases may be sent by the FA to the Department of Expenditure by so” April of the following year for information.

4.3 Rush of expenditure on procurement should be avoided during the last quarter of the fiscal year and in particular the last month of the year so as to ensure that all procedures are complied with and there is no infructuous or wasteful expenditure. FAs are advised to specially monitor this aspect during their reviews.

5. No fresh financial commitments should be made on items which are not provided for in the budget approved by the Parliament.

6. These instructions would also be applicable to autonomous bodies funded by Government of India.

7. Compliance
Secretaries of the Ministries / Departments, being the Chief Accounting Authorities as per Rule 64 of GFR, shall be fully charged with the responsibility of ensuring compliance of the measures outlined above. Financial Advisors shall assist the respective Departments in securing compliance with these measures and also submit an overall report to the Minister-in-Charge and to the Ministry of Finance on a quarterly basis regarding various actions taken on these measures / guidelines.

(Ratan P.Watal)
Secretary(Expenditure)

Source: www.finmin.nic.in
[http://finmin.nic.in/the_ministry/dept_expenditure/notification/emre/Austerityinstructions2014.pdf]

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