Central Organisation ECHS
Adjutant General’s Branch
Integrated Headquarters of
MoD (Army), Thimayya Marg,
Near Gopinath Circle,
Delhi Cantt – 110 010

B/49711-NSC/AG/ ECHS/Gen Corr

26 Oct 2022

ANNUAL VALIDATION OF ECHS MEMBERSHIP OF DEPENDENTS BY SUBMISSION OF LIFE CERTIFICATE AND ELIGIBILITY DOCUMENTS BY PRIMARY BENEFICIARIES

1. Please refer the following:-

• (a) Central Organisation letter No B/49711-NSC/AG/ ECHS/Gen Corr dated 06 Jul 2022.
• (b) Central Organisation letter No B/497171-NSC/AG/ ECHS dated 27 Jul 2022.

2. A detailed procedure on Annual Validation of ECHS Membership of Dependents (excluding spouse) above 18 years of age was promulgated vide letter under reference. Based on the inputs received from the environment, few additional features including change in timelines have been incorporated to the software, so as to provide adequate time to beneficiaries to obtain and upload the requisite documents. The details are given in the succeeding paragraphs.

3. Already Rejected Cases. All beneficiaries whose eligibility has been rejected by the respective OIC Parent Polyclinic, based on the Form 26AS/ITR/other uploaded documents, will get one more online opportunity to apply for review with respective Director Regional Centre. In such cases, the ESM/Primary Beneficiary will receive an interactive window for rejected cases to upload fresh Form 26AS/ITR/other authorised documents, which, once uploaded will be directly visible to the concerned Director Regional Centre for review. Incase the uploaded documents meet the eligibility criteria, the Director Regional Centre will approve or reject the application. In case of rejection, the 64 KB ECHS Card of the concerned dependent will be blocked from the date of completion of one year or date of rejection or effective date whichever is later.

4. Cases Pending Approval By OIC Parent Polyclinic. The OIC Polyclinics will get three options as mentioned below in respect of all primary beneficiaries who have uploaded the documents for validation and are pending for decision with OIC:

• (a) Approval. OIC Parent Polyclinic will check the uploaded documents and if satisfied, will click on ‘Approved Tab’ to approve the eligibility to extend the validity for another one year, from the date when 64 KB ECHS Card was due for Annual Validation.
• (b) Reverted with Observation. In case, the OIC Parent Polyclinic ascertains – that the documents uploaded are incorrect, then by using Tab ‘Revert with Observation’, the eligibility validation is reverted with an option to the ESM/Primary beneficiary to re-submit the correct documents. In such cases, the ESM/Primary Beneficiary will re-submit the required documents and the same will be visible to Director Regional Centre once uploaded. If the required documents are submitted before the date by which the card is to be blocked, the card will remain functional/ active till the documents are reviewed by Director Regional Centre. In case the required documents are not submitted before the date by which the card is to be blocked, the card will get blocked as per the date by which the card is scheduled to be blocked. Once the documents are submitted and if approved, the card will become active and if rejected will be blocked.
• (c) Rejected and Forwarded to Dir Regional Centre. Once the OIC Parent Polyclinic is satisfied that the uploaded documents are incorrect and ascertains that the dependent beneficiary does not meet the eligibility criteria, then OIC Polyclinic to use Tab ‘Rejected and Forwarded for Review to Dir Regional Centre’ and forward the same for review/rejection to Dir Regional Centre.

Thereafter, the application will be visible to respective Director Regional Centre for first review. Based on the uploaded documents, the Dir Regional Centre will either approve or reject the verification of documents. If it is rejected by the Dir Regional Centre, the card will get blocked.

5. Blocking of ECHS Cards. ECHS cards will be blocked on the date by which the annual validation was due, once it is rejected by OIC Parent Polyclinic. However, the ECHS Cards will be unblocked in case the Dir Regional Centre approves the application in the first review as given at Para 4 (c) above.

6. Beneficiary with New PAN Card. As per the feedback received from the environment, few ESM/Primary beneficiaries are unable to obtain the Income Certificate from the State Revenue Department and have now processed the applications for the preparation of their PAN Cards. However, in such cases, as the PAN Card is new, the Form 26AS generated will be from the date when the PAN Card is prepared. Hence, the following two documents will be uploaded in the following sequence:-

• (a) Self attested copy of PAN Card duly certifying date of preparation of PAN Card.
• (b) Self-attested Form 26AS, generated for the new PAN Card for the current financial year.

7. The above will also be applicable to all dependents who have attained age of 18 years and above, on or after 01 Jan 2020.

8. The OIC Parent Polyclinic or Director Regional Centre will approve/reject the ECHS membership based on eligibility as per above mentioned documents.

9. Date of Implementation. The new upgraded software will be made live by 31 Oct 2022. To facilitate all pending cases to upload and apply for annual validation, the blocking of ineligible cards will now be undertaken with effect from 01 Jan 2023.

10. It is requested that the contents of this letter to be disseminated in the environment for information of all the ECHS beneficiaries. All Regional Centres will ensure that all Polyclinics under their jurisdiction are informed on Top Priority.

(Anupam Agarwal)
Brig
Dy MD
For MD ECHS

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Central Organisation ECHS
Adjutant General’s Branch
Integrated Headquarters of MoD (Army),
Thimayya Marg, Near Gopinath Circle,
Delhi Cantt- 110 010

B/ 49711-NewSmartCard /AG/ ECHS

29 Apr 2019

IHQ of MoD (Air Force)
IHQ of MoD (Navy)
HQ South Comd (A/ ECHS)
HQ East Comd (A/ ECHS)
HQ West Comd (A/ ECHS)
HQ Central Comd (A/ ECHS)
Northern Comd (A/ ECHS)
South West Comd (A/ ECHS)
HQ ANC
Regional Centres ECHS

DOCUMENTS REQUIRED AS PROOF OF INCOME TO CHECK ELIGIBILITY OF DEPENDANTS FOR ECHS MEMBERSHIP

1. Refer to Central Organisation ECHS letter No B/ 49701-PR /AG/ ECHS/ 2017 dated 27 Sep 2017 and 8/49701-PR/ AG/ ECHS/ 2017 dt 16 Nov 2017(Not to all).

2. A policy on eligibility criteria for ECHS membership was promulgated vide letters under reference. The following documents are required to be produced by the ESM for all dependants above 18 years of age (except spouse) at the time of collection of their Cards:-

(a) Self attested copy of PAN Card.

(b) Self attested copy of Form 26AS for the last two financial years.

3. In case the documents given at Para 2(a) & (b) can not be produced by the ESM, then he will have to furnish a self attested certificate for dependant above 18 Years of age. Specimen proforma is attached as Appx ‘A’.

4. In case of income of dependents above 18 years of age (except spouse) is more than Rs 9000/ – from all sources (excluding DA) per month, then the ECHS Cards for such dependants will not be handed over to the beneficiary/ ESM. Such Cards will be destroyed by a board of officers every month and record be maintained at the Station HQ’s. Details of such destruction be forwarded to Regional Centre concerned, Central Organization, ECHS and M/ S Source Dot Com Private Limited. Cases will be intiated in such cases for cancellation of cards permanently.

5. It is further reiterated that the Cards of all dependants will be blocked automatically by the system on completion of one year. The ESM will have to submit an online self declaration certificate by using his login credentials. A specimen ECHS self attested certificate for dependant above 18 years of age is attached as Appx ‘B’. The fields marked as ‘A’ will be auto populated and in the balance fields the beneficiary will have to upload the required certificate/ enter details. This renewal facility will be available one month in advance from completion of one year from the date of issue of Card/ last renewal.

(Rakesh Kakar)
Col Retd
Jt Dir (Stats & Automation)
for MD ECHS

Encls: (As above)

Copy to :-

The details of Cards destroyed by Regional Centres & fwd by Private Ltd board of officers should be blocked & removed from the system. However, data of such Cards should be maintained separately & fwd to Central Organization, ECHS on six monthly basis.

Internal

Medical Section
C & L Section
P & FC Section
S&A Section You are requested to upload the ECHS website and copy given to SourceDotcom.

Source: ECHS

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Tele : 011-25684946
ASCON : 36832

 Central Organisation ECHS
Adjutant General’s Branch
IHQ of MoD (Army)
Maude Lines
Delhi Cantt – 110 010

B/49701-PR/AG/ECHS/2015

9 Jan 2015

IHQ of MoD (Navy) /PD ECHS (N)
Air HQ (Subroto Park) / DAV
HQ Southern Command (A/ECHS)
HQ Eastern Command (A/ECHS)
HQ Western Command (A/ECHS)
HQ Central Command (A/ECHS)
HQ Northern Command (A/ECHS)
HQ South Western Command (A/ECHS)
All Regional Centre ECHS

ELIGIBILITY CRITERIA : ECHS MEMBERSHIP

1. Refer Central Org ECHS letter No B/49701-PR/AG/ECHS dated 13 Nov 2014 (copy att).

2. ECHS membership is compulsory for all retirees post 01 Apr 2003. It is very important that units processing pension documents should be clear about eligibility criteria for becoming and ECHS member. It is clarified once again that it is mandatory to meet the following conditions to be eligible for ECHS membership:-

(a) Indl should have an Ex-serviceman status.

(b) Indl should be in receipt of Pension / Family Pension / Disability Pension.

3. Certain cases have come to notice, where non eligible members have been granted ECHS membership, while proceeding on per mature release (i.e w/o pension). Necessary directions be issued to all concerned to ensure only eligible ESMs are extended ECHS benefits.

(Sanjeev Saroch)
Col
Dir (Ops & Coord)
For MD ECHS

Encls : As above

Internal

All Secs

Tele : 011-25684946
ASCON : 36832

Central Orgaisation ECHS
Adjutant General’s Branch
Fax : 011-25684946 IHQ of MoD (Army)
Email : diropsechs-mod@nic.in Maude Line
Delhi Cantt – 100 010

B/19701-PR/AG/ECHS

13 Nov 2014

IHQ of MoD (Navy) / PD ECHS (N)
Air HQ (Subroto Park) DAV
HQ Southern Command (A/ECHS)
HQ Eastern Command (A/ECHS)
HQ Western Command (A/ECHS)
HQ Central Command (A/ECHS)
HQ Northern Command (A/ECHS)
HQ South Western Command (A/ECHS)
All Regional Centre ECHS

ENTITLEMENT FOR ECHS MEMBERSHIP

1. Refer to Central Org ECHS letter No B/49701-PR/AG/ECHS dated 07 Dec 2012.

2. A No of clarifications are being solicited at Central Org ECHS regarding eligibility criteria for ECHS membership in respect of dependents of ESM. The subject matter has been examined at this HQ and It is clarified that ECHS facilities are being extended to dependents of ECHS members, as applicable in CGHS, in accordance with Gol, MoD letter No 18(17)/2011/ US(WE) dated 31 Oct 2012(copy encl).

3. Pl visit ECHS website for any clarification / updation on the subject.

(Sanjccv Saroch)
Col
Dir (Ops & Coord)
For MD ECHS

Enclosure. As above

Internal

All Sections &
Web JCO -for uploading on ECHS website

No.18(17)/2011/US(WE)
Government of India
Ministry of Defence
(Department of EX Servicemen)

New Delhi, Dated the 31st Oct, 2012

To,
The Chief of Army Staff
The Chief of Navy Staff
The Chief of Air Staff

CORRIGENDUM

Sir,
With reference to GoI, MoD letter Nos. 22(01)/01/US(WE)/D(Res) dated 30th Dec 2002 and 22(01)/01/US(WE)/D(Res) dated 1st April 2003, I am directed to convey the sanction of the Government to amend Paca 2 as follows:-

For The scheme would cater for medicare off all Ex Servicemen in receipt of pension including disability pension and family pensioners, as also dependents to include wife/husband, legitimate children and wholly dependent parents. The son with permanent disability of any kind (physical or mental) of entitled category of ECHS would be eligible for life long facility of medical treatment. The scheme will comprise as follows (Rest no change).
Read The scheme would cater for medicare for all Ex-servicemen in receipt of pension including disability pension and family pensioner, as also dependents as a;;licable in CGHS. The scheme will comprise as follows (Rest no change).

2. This issue with the concurrence of Ministry of Defence (Finance) U.O No. 3974/2012.Fin/Pen. Dated 30th Oct 2012.

Yours faithfully

(HK Mallick)
Under Secretary to the Govt. of India

source-http://echs.gov.in/images/pdf/ops/ops109.pdf

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