Latest DoPT Orders 2022

F. No. 15/01/2022 -CS.II (A)
Government of India
Ministry of Personnel, PG & Pensions
Department of Personnel & Training
(CS.II Division)

3rd Floor, Lok Nayak Bhawan
Khan Market, New Delhi -110003
Dated: 02.11.2022

ORDER

Subject: Constitution of a Committee for 4th Cadre Review of the Central Secretariat Stenographers’ Service (CSSS) – regarding.

The undersigned is directed to say that it has been decided to undertake 4th Cadre Review of the Central Secretariat Stenographers Service (CSSS). Committee for Cadre Review of the CSSS with the following composition and terms of references is constituted:-

Composition:

(i) Establishment Officer, DoP&T – Chairman
(ii) Joint Secretary (CS), DoP&T – Member
(iii) Joint Secretary (Pers.), D/o Expenditure – Member
(iv) Deputy Secretary (CS. II), DoP&T – Member – Secretary

The Terms of Reference:

• (i) To review the structure of CSSS cadre with a view to harmonise the functional requirements with the career expectation of its members.
• (ii) To assess the magnitude of stagnation in various grades of CSSS and suggest remedial measures both short term and long term so as to reduce promotion blocks and at the same time prevent gaps from building up.
• (iii) To suggest measures to enhance the effectiveness of the service and capacity building of its members in the present era of technology driven environment.
• (iv) To take into view the suggestions of stake holders.
• (v) To review the entitlement for stenographic assistance to various category of officers of Government of India.
• (vi) To examine any issue as referred to it by the cadre.

2. The Secretarial Services to the Committee shall be provided by the CS.II Division, DoP&T.
3. This has the approval of the Hon’ble Minister of State for Personnel.

(Vinay Kumar)
Under Secretary to the Govt. of India

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Ministry of Personnel, Public Grievances & Pensions

Union Minister Dr Jitendra Singh hails DoPT for granting mass promotion to over 8,000 government employees in one go, the promotees belong to three key secretariat services

Dr Jitendra Singh thanked Prime Minister Shri Narendra Modi for this kind decision and said the secretariat services are an essential tool of governance

01 JULY 2022

Union Minister of State (Independent Charge) Science & Technology; Minister of State (Independent Charge) Earth Sciences; MoS PMO, Personnel, Public Grievances, Pensions, Atomic Energy and Space, Dr Jitendra Singh today announced the DoPT (Department of Personnel & Training) decision of granting mass promotion to over 8,000 government employees in one go. The promotees belong to three key secretariat services.

Dr Jitendra Singh said the orders for mass promotion of these employees belonging to the Central Secretariat Service (CSS), Central Secretariat Stenographers’ Service (CSSS) and Central Secretariat Clerical Service (CSCS) have been issued after several rounds of high-level meetings in DoPT chaired by him in the last two-months. The Minister said, even legal experts were consulted widely as some of the orders were subject to the outcome of pending writ petitions.

Dr Jitendra Singh said, it was disheartening to see government employees attaining retirement from service without getting one’s due promotion and thanked Prime Minister Shri Narendra Modi for this kind decision. Of the total of 8,089 promoted employees, 4,734 are from CSS, 2,966 from CSSS and 389 from CSCS.

Dr Jitendra Singh also met delegations of Central Secretariat officials on several occasions to thrash out the issue, as he considered that these three services – CSS, CSSS and CSCS form the backbone of the central secretariat administrative functioning.

Dr Jitendra Singh also recalled that over three years back, DoPT had carried out mass promotions of nearly 4,000 officials in different departments at different levels, which had been widely hailed. Many of these promotion orders were also issued, subject to the outcome of pending writ petitions, he recalled.

Dr Jitendra Singh said that the secretariat services are an essential tool of governance, since the notes and drafts prepared by them form the bedrock of Government policies as the proposals pass through various stages in the government hierarchy.

PIB

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MACP for the Central Government Employees

F.No.4/4/2020-CS-II(A)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

Lok Nayak Bhawan, New Delhi
Dated the 29th March, 2022

OFFICE MEMORANDUM

Subject: Fixation of Pay on promotion/NFS of PSs of CSSS on or after 1.1.2016, who have already availed pay fixation and increment under MACP – clarification regarding.

The undersigned is directed to refer to this Department OM No.10/3/2004-CS. II (Pt.)(A) dated 18.4.2012 vide which Private Secretaries of CSSS who have already been granted increment and Grade Pay of Rs.5400 in the PB-2 of Rs. 9300-34800 under MACPS, have been allowed the benefit of one increment @3% when placed in Non-functional pay scale in PB-3 of Rs.15600-39100+GP Rs. 5400. After implementation of 7th CPC recommendations, the MACP guidelines have been amended vide OM No.35034/3/2008-Estt.(D) Vol.III dated 04.7.2017 modifying para-4 of the earlier MACP guidelines dated 19.5.2009. The OM dated 4.7.2017 inter alia states that .. “…. benefit of pay fixation available at the time of regular promotion shall also be allowed at the time of financial upgradation under the Scheme. Therefore, the pay shall be raised by 3% of the total pay in the pay band and the grade pay drawn before such upgradation. There shall, however, be no further Fixation of pay at the time of regular promotion/ Grant of Non-functional Scale, if it is in the same grade pay as granted under MACPS. However, at the time of actual promotion/grant of Non functional Scale, if it happens to be in a post carrying higher grade pay than what is available under MACPS, no pay fixation would be available and only difference of grade pay would be made available. 

2. The issue of pay fixation and grant of increment to PSs of CSSS as per OM dated 18.4.2012 in the light of the revised guidelines issued vide OM dated 4.7.2017 has been examined in consultation with Establishment Division, DOPT and Dept. of Expenditure and it is clarified that the dispensation of pay fixation to PSs of CSSS as available under OM No.10/3/2004-CS.1l (Pt.)(A) dated 18.4.2012 shall not be available w.e.f. 1.1.2016 in view of the amendments made in the MACPS guidelines vide OM No.35034/3/2008-Estt.(D) Vol.II dated 04.7.2017. Accordingly, pay fixation and grant of increment on promotion/NFS on or after 1.1.2016 to PSs of CSSS, who have already availed pay fixation and increment under MACP, shall be regulated as per the guidelines vide OM No.35034/3/2008-Estt.(D) Vol. I dated 04.7.2017 and the provisions of OM dated 18.4.2012 of this Division shall not be applicable.

3. If any benefits based on this Division’s OM dated 18.4.2012 have been extended to any PS of CSSS on or after 1.1.2016, the same shall be reviewed based on the guidelines dated 4.7.2017 and recoveries, if any due, shall be made accordingly.

(Bhagirath Jha)
Under Secretary to the Govt. of India

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No. T-250 I 7/1 /2015- Trg (ISTM Section)
Government of India
Ministry of Personnel, Public Grievances, and pensions
Department of Personnel & training
(Training Division)

Old JNU Campus, block-IV, 3rd Floor,
New Mehrauli Road, New Delhi-110067
Dated: 30th June,202l

OFFICE MEMORANDUM

Subject: Amendment in the Training Policy for Central Secretariat Service (CSS) in respect of Cadre Training Plan (CTP) of Assistant Section Officers (probationers) regarding.

The undersigned is directed to refer to this Department’s O.M. of even no. dated 04.07.2016 and CS-I Division’s O.M. No. 8/ll/2019-CS-I(T) dated 01.02.2020 regarding Training Policy in respect of cadre Training plan (CRP) for the officers of Central Secretariat Service (CSS) and Central Secretariat Stenographer’s Service (CSSS)

2. In the background ofmoving to competency-based training, as mandated originally in National Training Policy (NTP), 2012 and later instifutionalized in Mission Kormayogi, a committee was constituted with the approval of Secretary (p) on 20.07.2020 under the chairmanship of Shri S.D. Sharma, Joint Secretary (Training), Dopt to study and identify the competencies expected from the directly recruited Assistant Section officers (ASOs) of CSS and accordingly, suggest a restructured training programme for ASo (probationers). The Report submitted by the committee on restructuring of Foundation Training programme for Assistant Section officers (Probationers) has since been accepted by the competent Authority. The competent Authority has also approved amendment/ modification in the existing Foundation Training Programme for Assistant Section officers (probationers) of Central Secretariat Service (CSS).
3. As per the approval, the existing 12 weeks, Foundation Training programme for Assistant Section officers (Probationers) has been re-designed into 108 weeks training programme. However, out of the 108 weeks, class room/ full time engagement wiu only be for l6 weeks. During remaining duration of training, participant engagement (online) will be for two hours a week, while the officers continue to work in the respective Ministries/ Departments. The confirmation of ASo Probationers in the Grade will be subject to successful completion of the Foundation Training Programme with mandatory acquisition of prescribed behavioural, functional and domain competencies. Broad components of the programme are as follows:-

(i) Pre-Foundation Course – 04 Weeks
(ii) ISTM Phase -01 – 12 Weeks
(iii) On-The-Job Training-01 – 42 Weeks
(iv) ISTM Phase-02 – 04 Weeks
(v) On-The-Job Training-02 – 46 Weeks

4. Detailed guidelines for implementation of the training programme, including the support required from the Ministries/ Departments will be communicated by CS Division, DoP&T and ISTM separately.
5. All other terms and conditions will remain the same.
6. This issues with the approval of Competent Authority.

(Syed Imran Ahmed)
Deputy Secretary to the Go!t. of India

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Latest DoPT Orders 2021

F.No.22-6/2021-CS.I (APAR)
Government of India
Ministry of Personnel, Public Grievances & pensions
Department of Personnel & Training

2nd Floor, A Wing, Lok Nayak Bhawan,
Khan Market, New Delhi.
Dated: 25th June 2021.

Subject: Extension of timelines for submission of Annual Performance Assessment Report (APAR) in respect of Group-A, B and C officers of CSS/CSSS/CSCS cadre through SPARROW portal for the year 2020-2021.

The undersigned is directed to invite reference to this Department’s OM of even number dated 17th May, 2021 conveying revised timelines for completion of APAR process for the year 2020-2021 in respect of Group ‘A’, ‘B’ and ‘C’ officers of CSS/CSSS/CSCS cadres and the Estt. Division of DoPT’s o.M. No 21011/02/2015-Estt. (A)-part-II dated 17th June, 2021 vide which the timelines for completion of APAR process for the year 2020-21 for group ‘A’, ‘B’ and ‘C’ officers of Central Civil Services has been further extended

2. Accordingly, in the view of the prevailing covid-19 situation, it has been decided with the approval of competent authority that the timelines for distribution/online generation, recording and completion of entire APAR process for the year 2020-21, shall also be extended further in respect of all Group A, B and C officers/staff of CSS/CSSS/CSCS cadres as specified in the Annexure.
3. lt has further been decided that for the APAR year 2020-21, the extended timelines specified ln the Annexure shall also apply to the reporting, reviewing officers who have demitted office or retired from service on or after 29.02.2021. They shall be allowed to record their remarks till the respective extended cut-off dates.
4. Further, the decision conveyed vide Estt. Division OM dated 14.06.2021 (copy enclosed) delinking recording and completion of APAR for the year 2020-21 from the conduct of Annual Medical Examination and thereafter submission report by 31.12.2021 may also please be noted for compliance.

(Zachariah Thomas)
Under Secretary to the Govt. of India

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Latest DoPT Orders 2021

Confidential

No. 142/20/2017-AVD.I/D (Pt.I)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

North Block, New Delhi
Dated 15th March, 2021

OFFICE MEMORANDUM

Subject: Introduction of Single Window System in Department of Personnel & Training for receiving proposals for initiation of disciplinary proceedings and sanction for prosecution under the Prevention of Corruption Act, 1988 against the Group A officers of Central Secretariat Services (CSS & CSSS) – reg.

The undersigned is directed to refer to this Department’s O.M. No. 142/18/2013-AVD-I dated 24.02.2014 (copy enclosed) and letter No. 142/4/2012- AVD. I dated 28.07.2014 (copy enclosed), vide which this Department has introduced the Single Window System for receiving proposals for initiation of Disciplinary proceedings and sanction for prosecution under the Prevention of Corruption Act, 1988, respectively

2. It has been noticed that even when there is a Single Window System available, the majority of the Ministries/ Departments are still forwarding their proposals through DAK, which should be avoided.
3. All Ministries/Departments are therefore once again requested to take note of the Single Window System that was introduced in the DOP&T w.ef 01.03.2014 and bring the same to the notice of all concerned. It may also be ensured that the Check List is countersigned by an officer, not below the level of Joint Secretary of the administrative Ministry/ Department concerned. Further, it may be noted that this Department shall not be responsible for any legal issues arising out of the delay in processing or not processing of the matter that is not received through the proper channel.

Encl.: As above.

(Mahesh Chandra)
Under Secretary to the Govt. of India

To,
All Ministries/Departments of Government of India

Source: DoPT

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Latest DoPT Orders 2021

F, No. 1/4/2021-CS.I(A)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

3rd Floor, Lok Nayak Bhavan,
Khan Market, New Delhi
Dated: 08.03.2021

OFFICE MEMORANDUM

Subject: 3rd Cadre Review of Central Secretariat Stenographers Service (CSSS) – regarding.

The undersigned is directed to refer to this Department’s OM No. 15/1/20214-CS.II(A) dated 5th October, 2018 wherein it was decided to downgrade the vacancies arising out of retirement, death or VRS of incumbents promoted to the newly created additional posts in the grade of Sr. PPS, PPS to Stenographers’ Grade ‘D’ CSSS

2. In this regard it is to say that as on 31.01.2021, 63 Sr. PPSs and 63 PPSs who had been promoted against the additionally created posts, have vacated the posts due to retirement, death or VRS.

3. Based on the above decision, the 63 posts in Sr. PPS Grade and 63 posts in PPS Grade are hereby downgraded to Stenographer Grade ‘D’ posts with immediate effect.

4, This issues with the approval of Competent Authority.

Encls: As above

(Bhagirath Jha)
Under Secretary to the Govt. of India

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File No. 1/ 2/ 2020-CS.II (A)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

3rd Floor, Lok Nayak Bhawan
Khan Market, New Delhi-110003
Dated: 13.01.2021

OFFICE MEMORANDUM

CSSS promotion orders 2021

Subject: Implementation of orders relating to promotion of officers in various grades in CSSS – reg.

The undersigned is directed to refer to this Department’s Orders relating to ad-hoc promotion in various grades of CSSS Cadre issued recently, as per the details below:

2. The ad-hoc promotion orders had to be made to address the urgent requirement of various cadre units for manpower at various levels. However, it is seen that a number of officers have not joined. It may be appreciated that ad-hoc promotion is resorted to as a special dispensation for ensuring efficiency in Government’s functioning. The non-joining of officers is defeating the very purpose for which these ad-hoc promotions were made.

3. Hence, in partial modification of the Orders mentioned in para-1 above, all the Cadre Units are hereby directed to issue instructions to the promoted officers in all grades, who have not yet assumed the charge of the posts, to assume the charge immediately and not later than 15.01.2021, failing which the promotion orders with respect to non-joinee Officers, shall be liable to be withdrawn, apart from debarment from ad-hoc promotion or other suitable consequences. Further, the vacancies on this account shall be filled up by considering eligible officers next in order of seniority.

4. The cadre units are also requested to submit a report by 15.01.2021 to this Department at email: bhagirathjha.68[at]gov.in

5. All the concerned Ministries/ Departments are hereby requested to forward the list of officers who have not assumed the charge of the post on promotion by 15.01.2021, 03:30 P.M. on the email id mentioned above.

(Bhagirath Jha)
Under Secretary to the Government of India
Tele: 24654020
email: bhagirathjha.68@gov.in

To

Under Secretary(Admn.) of Cadre Units of CSSS.

Source: DoPT

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Online submission of APARs in r/o all belonging to CSS / CSSS and other cadres is mandatory as per DoPT guidelines.

URGENT / TIME BOUND

Subject: Online submission of APARs by officers of MoD for the Assessment Year 2019-20

Online submission of APARs in r/o all belonging to CSS / CSSS and other cadres is mandatory as per DoPT guidelines.

Also check: DoPT: Online generation and recording of Annual Performance Assessment Report (APAR)

2. The addressee officers are requested to furnish details of Reporting / Reviewing Officers for the year 2019-2020 for creation of their APAR workflow in SPARROW system. In case an officer is required to submit more than one APAR for the year 2019-20, the details of periods of annexed proforma.

3. The information sought above may please be forwarded within a week to enable this section to ensure timely generation of APARs in r/o the officers concerned and forwarding the same to them.

Also read: DoPT: Introduction of SPARROW across al the cadres of CSS/CSSS/CSCS for the reporting year 2018-19

4. This may please be accorded High Priority.

Encl: as above

(Ajay Kumar Gaur)
Under Secretary to the Government of India.

Source: MoD

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No.25/4/2020-CS.II(A)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

3rd Floor, Lok Nayak Bhavan,
Khan Market, New Delhi-110 003.
Date: 10.01.2020

OFFICE MEMORANDUM

Subject: Submission of Immovable Property Return (IPR) for the year 2019 (as on 31.12.2019) by the Officers of Central Secretariat Stenographers’ Services (CSSS) & Central Secretariat Clerical Service (CSCS) – regarding.

In terms of Rule 18 of CCS (Conduct) Rules, 1964 and instructions issued by this Department vide OM No,11013/7/2014-Estt,A-III dated 05.01.2016, the Immovable Property Return (IPR) is required to be furnished by all the Government Servants belonging to Group-A, B and C. Accordingly, IPR should be submitted by all the CSCS/ CSSS Officials/ Officers latest by 31.01.2020. CSSS Officers in the grade of Principal Private Secretary (PPS) and above should submit their IPR through Web Based Cadre Management System hosted at cscms.nic.in, A copy of the print out of IPR submitted online should also be signed and submitted to CS.II(A) Section, which is the custodian of Immovable Property Return (IPR) of these Officers. Stenographer Grade-13′, Personal Assistants and Private Secretaries of CSSS & Junior Secretariat Assistants and Senior Secretariat Assistants of CSCS will also submit their IPR to their respective Admin./ Vigilance Division.

2. Ministries/ Departments are therefore, requested that the contents of this O.M. may be widely circulated to the notice of all CSCS/ CSSS Officials/ Officers working under their respective control. They should also ensure that the IPR for the year 2019 (as on 31.12.2019) is submitted within the stipulated time by all the CSCS/ CSSS Officials/ Officers. All the officials/officers are informed that non-submission of IPR within the stipulated date, would invite the denial of Vigilance Clearance for Empanelment, Deputation., assignment to training programme (except mandatory training), applying to sensitive posts etc. as the IPR status needs to be checked for the said purpose(s).

3. It is, therefore, requested that all the CSCS/ CSSS Officers may be directed to file their Immovable Property Return (IPR) for the year 2019 (as on 31.12.2.019) well in time, latest by 31.01.2020. IPRs received beyond the stipulated date, shall not be regarded as conforming to the extant guidelines. Filing of IPR has already been started from 01.01.2020 and the “Immovable Property Returns” window has been operative at cscms.nic.in.

4. In case of any doubt/ difficulty about filing the IPR, Shri Sumit Kumar and Shri Batram Yadav, Assistant Section Officer of CS.II Division may be contacted at Telephone No, 2462 0118.

(Dinesh)
Under Secretary to the Govt. of India
E-mail dinesh.d13@gov.in
Phone: 2465 4020

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