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Children Education Allowance

admin — Thu, 29 Aug 2013 02:41:28 +0000

Children Education Allowance

Children Education Allowance Scheme for reimbursement of expenditure on education of school going children has been introduced for Railway employees from 1st September,2008 by merging Children Education Allowance and Reimbursement of Tuition Fee.
Consequent to the introduction of Children Education Allowance Scheme Para1130 of IREM Vol.I providing for advance of one month’s pay for purchase of outfit for children attending the schools is deleted. (Ref 6)

Eligibility Conditions

Children Education Allowance can be availed by Railway employees upto a maximum of eldest two surviving children. (Ref 1,5&7)
A person appointed as ‘Trainee’ on compassionate ground shall be allowed Children Education Allowance as per the admissible rates. (Ref 12)
Children Education allowance is admissible for more than two children if the number of children exceeds two as a result of second child birth resulting in twins or multiple births. (Ref 3)
The reimbursement of Children Education Allowance is admissible also for the first child born after failure of sterilization operation (Ref 10)
Reimbursement of educational expenditure of children from classes nursery (2 classes prior to Class I) to twelfth studying in a recognized school /institution will be allowed subject to upper age limit of 20 years. Recognised school/institution in this regard means a Govt. school or any educational institution whether in receipt of Govt. aid or not, recognized by the Central or State Govt. or Union Territory Administration or by University or a recognized educational authority having jurisdiction over the area where the institution is situated. (Ref 1,7,8& 12)
In cases where minimum qualifications for admission in the two years Diploma course in Polytechnic is 10th Class and the student joins the polytechnic after passing X class, the reimbursement of tuition fees shall also be allowed for the 1st and 2nd year classes of the above course. (Ref 3)
Even if a child fails in a particular class, the reimbursement of Children Education Allowance shall not be stopped. (Ref 1). However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable (Ref 14).
In case both the spouses are Government servants, only one of them can avail reimbursement under Children Education Allowance.(Ref 1)
Hostel subsidy and Children Education Allowance cannot be availed concurrently.(Ref 1)
Reimbursement should be made on the submission of original receipts on the basis of self-certification by the Railway employee.(Ref 1)
In case of misplacement of receipts given by the school/institution towards charges received from the parents / guardian, reimbursement may be allowed if the employee produces a duplicate receipt, duly authenticated by the school authorities. (Ref 11)
CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying in the native place. However, a certificate may be obtained from the concerned Indian Mission that the school is recognized by the educational authority having jurisdiction over the area where the institution is situated. (Ref 14)

Items permitted for reimbursement(Ref 1)

Tuition Fee
Admission fee
Laboratory fee
Special fee charged for agriculture, electronics, music or any other subject.
Fee charged for practical work under the programme of work experience. Fee paid for the use of any aid or appliance by the child.
Library fee
Games/sports fee.
Fee for extra-curricular activities.
Reimbursement for purchase of one set of text books and notebooks in an academic year(Ref 14).
Reimbursement for purchase of two sets of uniforms and one set of school shoes in an academic year (Ref 14).
VidyalyaVikasNidhi charged by KendriyaVidyalayas (Ref 7)
CEA may be allowed in case of children studying through “Correspondence or Distance Learning” also (Ref 8)
Development Fee/Parents’ Contribution charged by the school/institution in lieu of tuition fee(Ref 11)
Fee charged directly by the school/institution for catering to the special needs of the child with disabilities, duly certified by the school authorities(Ref 11)

Following are not permitted for Reimbursement

Expenses on coaching classes in a Tuition /Coaching Centre would not be admissible. (Ref 4)
No reimbursement is permissible for Annual Charges and Transportation fees. (Ref 14)
Reimbursement of school bags, pens/pencils, water bottle, stationery etc., may not be allowed. (Ref 14)

Amount of Reimbursement

The annual ceiling fixed for reimbursement of Children Education allowance is Rs.15000/- per academic year. (Ref 9)
Reimbursement can be claimed once every quarter.
A Railway employee is allowed to get 50% of the overall annual ceiling in the first quarter and the remaining amount in third and or fourth quarter. Frontloading of the entire amount in the first and second quarters is not allowed. An employee can claim full amount subject to the annual ceiling amount in the last quarter.(Ref 10 & 11)
The above limits would be automatically raised by 25% every time the Dearness Allowance on the revised pay structure goes up by 50%.(Ref 1)
Any enhancement in the ceiling of reimbursement per annum due to increase in DA by 50% shall be applicable on pro-rata basis from the date of increase in DA, subject to actual expenditure during the quarter. (Ref 11)

Disabled Children

Reimbursement of Education Allowance for disabled children upto 22 years (having a minimum Disability of 40% ) of Government employees shall be payable at double the normal rates prescribed. (Ref 2& 3)
The annual ceiling for reimbursement of education allowance for disabled children of Government employees will be Rs. 30,000/- per annum per child(Ref 2&9)
Children Education Allowance in case of a physically /mentally handicapped child studying in any institution aided or approved by the Central/State Govt. or UT Administration or whose fees are approved by any of these authorities shall be reimbursed irrespective of whether the institution is ‘recognized’ (Ref 3)

CEA during leave, suspension

Children Education Allowance shall be admissible to a Govt. servant under suspension or on leave ( including extra ordinary leave). However any period which is treated as ‘dies non’ the Govt. servant shall not be eligible for the Allowance for the period. (Ref 3)

CEA in case of new appointment, Death in service, Retirement, Removal

Employees who join service in the middle of academic year would be entitled to the Allowance on a pro-rata basis for each completed month per child. (Ref 4)
In case of retirement, discharge, dismissal or removal from service -CEA/hostel subsidy shall be admissible till the end of the academic year in which the Railway employee ceases to be in service due to retirement, discharge, dismissal or removal from service in the course of an academic year. The payment shall be made by the office in which the Govt. Servant worked prior to these events. (Ref 8)
Dying in harness – If a Govt. servant dies while in service, the Children Education Allowance or hostel subsidy shall be admissible in respect of his/her children till such time the employee would have actually received the same, subject to the condition that other terms and conditions are fulfilled. The payment shall be made by the office in which the Govt. servant was working prior to his death. (Ref 8)

References

1.   Railway Board’s letter No. E(W)2008/ED-2/4 dated 1.10.2008 (RBE No.135 /08) PC-VI No. 24
2.   Railway Board’s letter No. E[W]2008/ED-2/5 dated 13.10.2008    (RBE No. 150/08) [PC-VI No. 33]
3.   Railway Board’s letter No. E[W]2008/ED-2/4 dated 18/19.12.2008 (RBE No. 197/08)
4.   Railway Board’s letter No.E[W]2008/ED-2/4 dated 04.05.2009 [RBE No.78/09]
5.   Railway Board’s letter No.E(W)2008/ED-2/4 dated 10.6.2009 [RBE No.100/09] PC-VI No.109/09
6.   Railway Board’s letter No.F[E]Spl.2005/ADV./6/1 dtd 25.08.2009[RBE No.147/09]ACS No. 211/09
7.   Railway Board’s letter No.E[W]2008/ED-2/4 dated 04.01.2010    [RBE No.01/10] PC VI No. 175
8.   Railway Board’s letter No. E(W) 2008/ED-2/4 dated 22.02.2011 (RBE No. 25/2011), PC-VI No. 249
9.   Railway Board’s letter No. E(W)2008/ED-2/4 dated 01.06.2011 (RBE No. 78/2011) (PC-VI 261)
10. Railway Board’s letter No. E(W)2008/ED-2/4 dated 28/09/2011 (RBE No. 132/2011)
11. Railway Board Letter No:   E(W)2008/ED-2/4 dated 04.04.2012 (RBE No:   45/2012)   PC-VI No.288
12. Railway Board’s letter No. E(NG)I1/1998/RC-1/64 dated 14.09.2012 RBI NO. 102/2012
13. Railway Board Letter No:   E(W)2008/ED-24 dated 31/08/2012      PC-VI No. 298/2012 (RBE No: 93/2012)
14. Railway Board’s letter No.E(W2008/ED-2/4        Dated          07.06.2013 (RBE No. 55/2013) PC-VI No.319

Source: http://indianrailwayemployee.com/content/children-education-allowance-cea

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Children Education Allowance Scheme (CEA) Latest FAQ

admin — Mon, 25 Mar 2013 16:45:56 +0000

Children Education Allowance Scheme (CEA) Latest FAQ

No. 21011/08/2013-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training

****

Establishment (Allowances) Section
Children Education Allowance Scheme (CEA)
Si. No.	Frequently asked Questions	Answer
1.	Whether Reimbursement of Children Education Allowance (CEA) for 3^rdchild is permissible if CEA has not been claimed for 1^stand or 2′ child? As per OM dated 2.9.2008 CEA is admissible for two school going children does it mean any two school going children?	No. Reimbursement of CEA is not permissible for third child even if reimbursement has not been claimed in respect of first and/or second child. However, as per OM No.12011/03/2008- Estt.(AL) dated 11.11.2008, the Children Education Allowance would be admissible for more than two children where as a result of the second child birth results in birth of twins or multiple children. Further, reimbursement of CEA for the 3′ child is also admissible in case of failure of sterilization operation. Such reimbursement^• is admissible only for the first child birth after failure of sterilization operation. This point was further clarified vide O.M. No.12011/16/2009-Allowance) dated 13.11.2009.
2.	What types of fee are reimbursable? Whether Annual Charges and Transportation fees are reimbursable? Whether reimbursement towards purchase of school bag, water bottle, uniform, shoes and stationery is admissible? ,	As per OM No.12011/03/2008-Estt.(AL) dated 2.9.2008, tuition fee, admission fee, laboratory fee, special fee charged for agriculture, electronics, music or any other subject, fee charged for practical work under the programme of work experience, fee paid for the use of any aid or appliances by the child, library fee, games/sports fee and fee for extra-curricular activities are reimbursable subject to the condition that the aforementioned fee are charged by the school directly from the student. No reimbursement is permissible for Annual Charges and Transportation fees. Besides, reimbursement for purchase of one set of text books and notebooks, two sets of uniforms prescribed by the school in which the child is studying, one pair of shoes, in an academic year are reimbursable. Uniform include all items of clothing prescribed for a day, as uniform by the school, irrespective of colours/winter/summer/PT uniforms. Reimbursement of school bags, pens/pencils, water bottle, stationery etc., may not be allowed. O.M. No.12011/08/2010-Estt.(AL) dated 30.12.2010and O.M. No.12011/07(i)/2011- Estt.(AL) dated 21.02.2012 refers
3.	Whether CEA has been increased by 25% as a result of	This Department’s OM No.12011/03/ 2008- Estt.(AL) dated 2.9.2008 clearly indicates that the

enhancement of Dearness

Allowances beyond 50%?

limits “would be automatically raised by 25%

every time the Dearness Allowance on the revised

pay structure goes up by 50%”. There is no need

for any separate order from this Department

to effect enhancement of CEA as a result of

increase in DA by 50%. However, O.M.

No.12011/01/2011-Estt.(Allowance) dated 4th May, 2011,

has been issued to clarify this further.

Whether CEA can be claimed

for the child for the same class

twice?

The reimbursement of CEA is not linked to the

performance of the child in his class. Even if a

child fails in a particular class, the reimbursement

is permissible. However, if the child is admitted

in the same class in another school, although

the child has passed out of the same class in

previous school or in the mid-session, CEA

shall not be reimbursable.

Whether CEA/Hostel Subsidy

is allowed for initial two years

of Diploma Courses?

Children Education Allowance/Hostel Subsidy is

allowed for the initial two years of a diploma/

certificate course from Polytechnic/ITI/

Engineering College, if the child pursues the

course after passing 10th •standard and the

Government servant has not been granted

CEA/Hostel Subsidy in respect of the child for

studies in 11^thand 12^th standards. This is further

subject to fulfillment of other conditions laid

down in the

O.M. No.12011/03/2008-Estt.(AL)
dated 2.9.2008

and subsequent instructions issued

from time to time.

What is hostel subsidy?

The term Hostel Subsidy would mean expenses

incurred by the Government servant if he/she

keeps his/her children in a hostel of a residential

school/institution located beyond a distance of 50

kilometers from his/her residence.

Whether Hostel subsidy is

reimbursable irrespective of

transfer liability?

Hostel Subsidy is reimbursable to all Central

Government Employees covered by the scheme,

for keeping their ward in the Hostel of a

residential school away from the station in which

the employee is posted or residing irrespective of

any transfer liability.

Whether Hostel subsidy can be

reimbursed if the child is ‘

staying in a Hostel which is

not part of residential school

where he is studying?

No. Hostel subsidy is reimbursable only in case

of child studying in a residential school and

staying in hostel of the said residential school.

What are the components of

hostel subsidy?

Hostel subsidy includes fee charged for boarding,

lodging in addition to fee as mentioned in para

1(e) of OM No. 12011/03/ 2008-Estt.(AL) dated 2.9.2008.

10.

Whether a Government servant

is allowed to get 50% of the

Reimbursement of 50% of the entitled amount for

the academic year can be allowed in the first

total amount subject to the

overall annual ceiling in the

first quarter and the remaining

amount in third and/or fourth

quarter?

and/or second quarter and the remaining amount

can be reimbursed in the third and/or fourth

quarter. The entire entitled amount can also be

reimbursed in the last quarter. However,

frontloading of the entire admissible amount is

not permissible. O.M. No.12011/07(0/2011-

Estt.(AL) dated 21.02.2012 refers.

11.

Whether any age limit has

been prescribed for

reimbursement of CEA in

respect of children studying in

nursery classes?

There is no minimum age prescribed for

reimbursement of CEA in respect of children

admitted in nursery classes.

However, with regard to physically challenged

children the minimum age of 5 (five) years was

prescribed for disabled children undergoing non‑

formal/vocational education. With effect from 21st

February, 2012, the minimum age stipulated as 5

years for disabled children stand removed.

Hence, there is no minimum age of child for

whom reimbursement is claimed irrespective of

the fact whether the child is disabled or not.

The maximum age for normal child is 20 years

and for physically challenged children the

maximum age is 22 years. O.M.

No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012 refers.

12.

Whether the school/institution

should be recognized?

The school/institution has to be recognized by the

Central or State Government or UT

administration or by University or a recognized

educational authority having jurisdiction over the

area where the institution is situated. This also

applies in respect of children studying in two

classes prior to Class-I, i.e., nursery/LKG/UKG,

etc. OM No.

12011/03/ 2008-Estt.(AL) dated 23.11.2009.

13.

Whether CEA is payable for

The children of Central

Government employees and

studying abroad, including

children of citizens of

Nepal/Bhutan but working in

Government of India, and their

children are studying in the

schools in their native place?

The CEA is payable for the children of all Central

Government employees including citizens of

Nepal and Bhutan, who are employees of

Government of India, and whose children are

studying in the native place. However, a

certificate may be obtained from the concerned

Indian Mission that the school is recognized by

the educational authority having jurisdiction over

the area where the institution is situated.

14.

What constitutes “Fee” as per

para 1(e) of the O.M. dated

2/9/2008 and whether fee paid

“Fee” shall mean fee paid to the school in which

the child is studying, directly by the

parents/guardian for the items mentioned in para

for extra-curricular activities to

some other institute and

reimbursement of, school bags,

pens/pencils, etc., can be

allowed? Is there any item-

wise ceiling?

1(e) of the O.M. dated 2/9/2008. Reimbursement

of school bags, pens/pencils, etc., may not be

allowed. There is no item-wise ceiling.

O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012

refers.

15.

Whether reimbursement can be

allowed in case the original

receipts are misplaced and

duplicate receipts are produced

by the Government servant?

Are the original receipts

required to be attested/

countersigned/ rubber stamped

by the school authorities?

In case of misplacement of receipts given by the

school/institution towards charges received from

the parents/guardian, reimbursement may be

allowed if the Government servant produces a

duplicate receipt, duly authenticated by the school

authorities. Receipts from private parties, other

than the school, if misplaced shall not be

entertained, even if a duplicate receipt is

produced. Original receipts from school

authorities need not be attested/

countersigned/rubber stamped by the school

authorities.

O.M. No.12011/07(i)/2011-Estt.(AL)
dated 21.02.2012 refers.

16.

Whether Development

Fee/Parents’ Contribution

charged by the

school/institution is

reimbursable?

Reimbursement of Development Fee/Parents’

Contribution is allowed w.e.f. 21^st February,

2012, vide

O.M. No.12011/07(ii)/2011-Estt.(AL)
dated 21.02.2012,

on pro-rata basis, subject to the

condition that the Government servant will have

to certify that the school does not charge tuition

fee.

However, in respect of children studying in

Kendriya Vidyalaya, the Vidyalaya Vikas Nidhi

is reimburseable as it forms part of para 1(e) of

O.M. No.12011/3/2008-Estt.(Allowance) dated

2.9.2008. O.M. No.12011/16/2009-

Estt.(Allowances) dated 13.11.2009 refers.

17.

Whether reimbursement of fee

charged directly by the school

for catering to the special

needs of the child with

disabilities duly certified by

the concerned school

authorities, in addition to items

mentioned in para 1(e) of O.M.

dated 2.9.2008, is permissible?

Reimbursement of fee charged directly by the

school for catering to the special needs of the

child with disabilities duly certified by the

concerned school authorities, in addition to items

mentioned in para 1(e) of O.M. dated 2.9.2008, is

allowed w.e.f. 21^st February, 2012.

Source-Dopt

http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/Allowance-25032013.pdf

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