CGDA

Controller General of Defence Accounts
Ulan Batar Road, Palam, Delhi Cantt.-110010

No.AN/Coord/ 3012/Circular/Vol. VIII

Dated : 25.05.2021

TO

All PCDAs/PCA(Fys. )/ PIFAs
CDAs/ CFAs(Fys)/ IFAs/RTCs
(through CGDA website)

Sub: Submission of bills/claims through fax/e-mail or any other mode of communication upto 31st July 2021.

Please refer to HOrs. Circular dated 27th March 2020 vide which decision of the competent authority was conveyed for submission of bills through FAX/e-mail or any other mode of communication upto 31st March 2020 followed by extension of provision upto 31st May 2020, 30th June 2020 and subsequently upto 30th September 2020.

2. Now, the competent authority has decided that the subject relaxation to be extended upto 31st July 2021 in view of current situation due to the pandemic subject to observance of following provisions and all necessary audit checks:

• (i) The claims/bills/cash assignments etc. should be submitted by the Executive authorities/Units to the paying authorities using official e-mail ID only. PCDA/CDA offices may admit such claims subject to fulfillment of all audit requirements. This will be followed by ink-signed copies of the bills/claims/cash assignment and other documents. A suitable mechanism may be established to watch the receipt of ink signed copies of bills/claims or any other documents to avoid any duplicate payments.
• ii) In case of erroneous receipt of such bills/claims etc. pertaining to other paying authorities i.e, PCDA/CDA/Area Accounts Offices (AAO), should be forwarded to respective offices of PCDA/CDA/Area Accounts Office’s to avoid any duplicate payment.
• iii) The Executive Authority/Unit will authenticate the copy of the claims/bills etc. submitted by the vendor under their signature and affix a certificate on the body of the bill to the effect that this is the first payment against the claim and under no circumstances this claim will be presented in future for payment again.
• iv) A certificate will be affixed on the body of the original bill to the effect that this bill has already been claimed through digital mode alongwith reference number and date of submission through online/e-mail should be furnished.

(G.K. Bakanwal)
Sr. Dy. CGDA(AN)

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Office of the CGDA, Ulan Batar Road, Palam,
Delhi Cantt-110010

No. AN/ III/ 3012/Circular/Vol. VIII

dated 22.05.2019

All PCsDA/ PCA (Fys.)/ CsDA
(through CGDA website).

Subject: Rule 39 of the General Financial Rules 2017 (GFR)-regarding.

A copy of DO letter no. 1/44/ 2/2019-Cab dated 01.04.2019 from Additional Secretary, Cabinet Secretariat, Rashtrapati Bhawan on the above subject is forwarded herewith for information and necessary action.

The contents of the ibid DO letter may please be brought to the notice of all concerned including officers and staff of subordinate offices of your organization please.

(MUSTAQ AHMAD)
Sr. Dy. CGDA (AN)

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AT-Coord/13005/RM Award/2019

Dated :25th April, 2019

To,
All Principal Controller & equivalents
All Controllers & equivalents
Sr. Dy. CGDA (AN) (Local)

Subject : “Raksha Mantri Awards for Excellence” for the year 2019. Please find enclosed a detailed “Motivation Scheme for the Defence Accounts Department” for the Year 2019.

The process of selecting awardees for the year 2019 at the level of Principal Controllers/Controllers etc. may be completed by 28th June, 2019. For “Raksha Mantri Awards for Excellence” to be decided by the CGDA, nominations may be forwarded in the prescribed format, in both soft and hard copy form (3 copies) and mailed on the email Id atcoord.cgda@gov.in latest by 15th July, 2019 (should reach HOrs. Office). Citation/write up of project/work done (not more than 100 words), two passport size photographs, bio data (not more than 100 words) and a write up in bullet form (not more than 50 words) in respect of each nominee/team may also be forwarded.

It is further requested that the time schedule prescribed above may kindly be strictly adhered to; failing which, it may not be possible to consider the nominations received after the closing date.

The detailed guidelines of the scheme may be given wide publicity and placed on websites etc. The scheme has also been placed on the CGDA’s website at www.cgda,nic.in. The expenditure on the scheme would be made from the DAD-Pay and Allowances head.

(Maushumi Rudra)
Jt.CGDA (AT-Coord)

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GOVERNMENT OF INDIA
MINISTRY OF DEFENCE
OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS (FYS)
PAY TECH SECTION
10-A, SA. BOSE ROAD, KOLKATA: 700001

Part I Office Order No. AT- 02

Dated: 17 /01/2019

Subject: Payment of Dress Allowance : Civ Emp

A copy of CGDA, Delhi Cantt AT Order No. AT/II/2366/Dress Allowance/Vol-I dated 31-12-2018 regarding payment of dress allowance is forwarded herewith for information and necessary action, please. It is also requested to circulate the same to all AOs under your jurisdiction, please.
Encls: As above.

Dy. Controller of Accounts (Fys)

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Office of CGDA, Ulan Batar Road, Palam Delhi Cantt-110010

No.AT/IV/4026/PC-8

Dated 25-4-2018

To
The PCDA (AF)
The PCDA (Navy)
The CDA(IDS)

Sub : Admissibility of Free Sea Passage to Service Personnel

The case regard admissibility of free sea passage to service personnel at A&N islands was referred to MOD for Clarification. The MOD vide ID Note No.10(8)/2014-D(Mov) dt.22.4.2016 and 7.3.2018 has clarified the LTC/Concession entitlement of the service personnel posted at A & N group of Islands as under:

Service Personnel posted in A &N Islands are entitled for the following LTC/concessions as per various orders:

i. Normal LTC under provisions of Rue 177(A/B) and 184 of Travel Regulations.

ii. In addition they are entitled to one additional free passage including sea passage to their SPR/Hometown in terms of GoI MOD letter No.5(30/07/D(Mov)dt.28th April 2010. This has been incorporated under Rule 177© of Travel regulations (2014 edition)

iii. As per GoI MoD letter No.67669/AC/PS 3(a) /1613 /D(Pay/Services) dated 13th March 1973 service personnel and their families are entitled free sea passage appropriate class once a year to Kolkatta/Chennai & back in addition to LTC

LTC/concessions / Sea Passage claims of service personnel posted at A &N group of Islands may be dealt with accordingly.

This issues with the approval of Jt.CGDA(P&W)

sd/-

Sr.ACGDA (AT-IV)

Source: http://cgda.nic.in

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“Further, they have clarified that if the date of next increment on 01.07.2016 for a post held on 01.01.2016 falls after the date of promotion, then the date of next increment for the post held on 01.01.2016 has no relevance for option. Thus, the option cannot be exercised from 01.07.2016 to switch over to revised pay structure”

No.AN/XIV/14164/7thCPC/Corr/Vol-II

Dated: 18/10/2017

To
All PCsDA/CsDA
PCof A(Fys) Kolkata

Subject : Fixation of Pay and grant of increment in revised pay structure clarification – regarding.

The matter regarding fixation of pay under 7th CPC in respect of employees promoted between 1st day of January and the date of notification of CCS(RP)Rules 2016 and methodology to be adopted in such cases has already been furnished by HQrs vide letter bearing No. AN/XIV/14164/7th CPC/Corr/Vol-I dated 8.09.2016. Further, on receipt of Dept of Expenditure OM dated 29.09.2016 , the same was circulated to all controllers for necessary action regarding re fixation of pay in such cases. Also , references on above subject received from Controllers was suitably replied in the light of above orders.

2. Of late, this HQrs has been receiving various references regarding application of the orders issued by AT-II Section of this office vide their letter No. AT/II/2703/Clar dated 28.04.2017 thereby seeking clarification regarding availability of option to switch over to 7th CPC from 07/2016 in cases where the official has been promoted between 1st January 2016 and the date of notification.

3. The matter was referred to MoD(Fin.) DAD Coord for taking up the matter with Ministry of Finance (Dept. of Expenditure) for issuing necessary clarification in this regard.

4. In reply, Ministry of Finance, Department of Expenditure vide their No. 300346981 dated 14.09.2017 received under MoD(Fin) ID No. 1333/C/2017 dated 18.09.2017 have clarified that -“the option to switch over to the revised pay structure either on 01.01.2016 or the date of next increment is applicable under Rule 5 of CCS(RP)Rules 2016 in case of post held on 01.01.2016.

Further, they have clarified that if the date of next increment on 01.07.2016 for a post held on 01.01.2016 falls after the date of promotion, then the date of next increment for the post held on 01.01.2016 has no relevance for option. Thus, the option cannot be exercised from 01.07.2016 to switch over to revised pay structure . (copy attached)

5.This is for information and necessary action.

sd/-
(Kavita Garg)
Sr. Dy.CGDA (AN)

Authority: www.cgda.nic.in

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CGDA, Ulan Batar Road, Palam, Delhi Cantt-110010

IMPORTANT CIRCULAR

No. AN/XIV/14162/TA/DA/CTG/Vol-IV

Dated:07/09/2017

To

All PCsDA/CsDA/CFA (Fys)

Sub: Instruction regarding overpayment in r/o of TA/DA on account of Temporary Duty/Tour.

During the inspection of one of the controller office by the inspection team of HQrs Office it has come to the notice of inspection team that the Daily Allowance on Tour/Temporary Duty has been admitted and paid , in excess of rates i.e 25% over and above entitled rates when the official opted for old rate as prescribed in GoI, MF OM 10/2/98-IC & 19030/2/97-E.IV Dt.17/04/1998, resulting in Overpayment. In this Context attention is also drawn to this HQrs office letter No.AN/XIV/14162/6th CPC/Corr/Vol-XII dt 24.11.11 under which it was clarified that the enhancement of rates of various allowances by 25% when DA goes up by 50% is applicable to the rates mentioned in 6th CPC letter No:19030/3/2008-E.IV dt. 23.09.2008

2. Non Compliance of orders on the subject has been viewed with concern by the Competent Authority and has directed to review all the TA/DA claims on account of TD/Tour in respect of your as well as subordinate offices under your Organization. Any overpayments detected may be recovered immediately as per extant orders and corrective action for regulating such irregularities may also be taken.

3. Action taken report may be furnished to the HQrs by 09.10.2017

(Kavita Garg)
Sr. Dy. CGDA

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GOVERNMENT OF INDIA
MINISTRY OF DEFENCE
OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS (FYS)
ADMIN – II SECTION
10-A, SK. BOSE ROAD, KOLKATA:700001

No. 032/AN-II/Comp. Apptt/Vol-XX

Dated: 05.06.2017

To

All Group Controllers

Avadi/Ambajhari/Kanpur/Jabalpur/Dehradun/Kirkee/Medak/Bolangir/ Bengal Group of Factories.

Subject: Compassionate Appointment – clarification regarding.

A copy of HQrs. Office Circular No. AN/VIII/19001/Circular/VoHI dated 22/05/2017 along with copies of MOD D(Lab) Endorsement No. 19(1)/2016-D(Lab) (Pt.) dated 24/10/2016 and MOD ID. No. 19(1)/2016-D(Lab)(Pt.II) dated 06/03/2017 on the above subject are forwarded herewith for information, compliance, guidance and necessary action please.

All branch offices may please be informed accordingly.

Please acknowledge receipt.

Encl. Three.

sd/-

Dy. Controller of Accounts (AN)

Circular /Most – Immediate

CONTROLLER GENERAL OF DEFENCE ACCOUNTS
ULAN BATAR ROAD, PALAM, DELHI CANTT – 110010

No. AN/VIII/19001/Circular/Vol-II

Dated: 22.05.2017

To,

The PCsDA /CsDA PCA (Fys)

Subject :- Compassionate appointment -clarification regarding.

Copies of Ministry of Defence D(Lab) ID No.19(1)/2016-D(Lab)(Pt II) dated 06.03.2010 and Ministry of Defence D(Lab) ID No.19(1)/2016-D(Lab)(Pt II) 24.10.2016 on the above subject are forwarded herewith for compliance, guidance and necessary action.

sd/-
(R. Renganathan)
For CGDA

Government of India
Ministry of Defence
D(Lab)

Sub : Compassionate appointment – clarification regarding.

A reference was received from Directorate General of Signals seeking clarification on the following points:-

(a) whether married sister can be considered for compassionate appointment? and,

(b) whether dependents of the deceased Armed Forces personnel who committed suicide can be considered for compassionate appointment?

2.The matter has been examined in this Ministry in consultation with Department of Personnel & Training. It is clarified that

(a) A married sister in the case of unmarried Government servant or member of the Armed Forces can also be considered for compassionate appointment, subject to the conditions that-

(i) she was wholly dependent on the Government servant at the time of his/her death in harness or retirement on medical grounds.

(ii) she must support other dependent members of the family.

(b) The dependent family member of Armed Force personnel who has committed suicide may also be considered for compassionate appointment.

sd/-
(Biswajit Guha)
Under Secretary to the Govt. of India

Government of India
Ministry of Defence
D(Lab)

Sub : Compassionate appointment – clarification regarding.

A reference was received from MGO Branch through D(O-II) Section seeking clarification regarding inclusion of dependent divorced daughter as ‘Dependent Family Member’ for allocation of points as well as for appointment on compassionate appointment.

2.It is stated that the matter has been examined in this Ministry in consultation with Department of Personnel & Training. It is clarified that a divorced daughter may be considered as a dependent family member of the deceased Government servant for compassionate appointment and also for the purpose of allocation of points, subject to the conditions that-

(i) she was wholly dependent on the Government servant at the time of his/her death in harness or retirement on medical grounds; and

(ii) she must support other dependent members of the family.

sd/-
(Biswajit Guha)
Under Secretary to the Govt. of lndia

Signed Copy

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Office of the Controller of General of Accounts
Ulan Batar Raod, Palam, Delhi Cant-110010

No.AN/XIII/13006/Vol-XXII

Dated : 30.05.2017

To

All Pr.Controllers/Controllers
All PIFAs/IFAs

Subject: Representation from Government servant on service matters-reg.

Reference: This HQrs letter bearing No. AN/XIII / 13700(435)/2015 dated 02.09.2015.

It has been observed that certain Government servants are representing directly or through their relatives etc. on service matters to the Prime Minister, Minister, Secretary and other higher authorities.

2. As per existing instructions, wherever, in any matter connected with his service rights or conditions, a Government servant wishes to press a claim or to seek redressal of a grievance, the proper course for him is to address his immediate official superior, or Head of his office, or such other authority at the appropriate level who is competent to deal with the matter in the organization. Suitable guidelines in the matter have already been issued vide HQrs Office letter cited under reference. (Copy attached)

3. Therefore, it is reiterated that as per DOP&T OM bearing No.11013 / 08 / 2013-Estt. (A-III) dated 31.08.2015 “Such submission of representations directly to other authorities by-passing the prescribed channel of communication, has to be viewed seriously and appropriate disciplinary action should be taken against those who violate these instructions. This can rightly be treated as an unbecoming conduct attracting the provisions of Rule 3(1) (iii) of the CCS (Conduct) Rules,1964. It is clarified that this would include all forms of communication including through e-mails or public grievances portal etc.”

4.In view of above all concerned authorities are requested to bring the existing instructions/rules to the notice of all concerned for compliance.

This issues with the approval of the CVO.

S/d,
(Brij Kishore)
For CGDA

Source : CGDA

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Re-Fixation of Pay in terms of CCS(RP) Rules,2008

Re-Fixation of Pay in terms of CCS(RP) Rules,2008- Date of next increment in revised Pay Structure under Rule 10 of the CCS(RP) Rules-2008

OFFICE OF THE PRINCIPAL CONTROLLER OF ACCOUNTS (FYS)
10-A, S.K.BOSE ROAD, KOLKATA – 700 011

PART II OFFICE ORDER NO:576

Dated: 06-04-2017

Sub: Re-Fixation of Pay in terms of CCS (RP) Rules, 2008 – Date of next increment in revised Pay Structure under Rule 10 of the CCS (RP) Rules – 2008.

fixation carried out as per CGDA New Delhi letter No.Admin 14/14162/6th CPC/Corr/Urgent-XVII dated 19-02-2014 regarding rounding off the amount of increment to next multiple of 10 for the year 2006, 2007 & 2008.

Asst. Controller of Accounts (Fys)
For P.C.Of A (Fys) Kolkata

Authority: http://www.pcafys.gov.in/

Click to view the Rounding off orders cgda

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