UNIVERSITY GRANTS COMMISSION

BAHADUR SHAH ZAFAR MARG

NEW DELHI – 110 002

16th March, 2016

OFFICE MEMORANDUM

Serving (State/Central) Government servants, Semi Government/ Autonomous Bodies, Employees paid from the Consolidated Fund of indie or through Grants~in-aid are treated as Official Members.

All others including retired Government Servants and retired/ex-member of the University Grants Commission or Statutory Bodies viz. Universities, Institutions, Councils, Boards and Societies etc. are to be treated as Non-Official Members.

“Permanent Account Number (PAN) allotted by the Income Tax Authorities has to be indicated by the member/expert invariably while filling up the Bill”. Payment of TA/DA will be made through E-mode in the bank accounts of members mandatorily. Hence, Experts are required to attach a copy of a cancelled cheque leaf with their claims.

1. HONORARIUM

1. Rs.3,000/- per day for per meeting subject to maximum of Rs.5,000/- per day irrespective of number of meeting in a day.

2. Rs.5,000/- per day for inspection/visit of various committees to institutions/ Universities /organizations. Commission members would also be entitled for honorarium @ Rs.5,000/- per day on the date of Commission Meetings.

Note: Officials of Govt. of India who are nominated as Govt. representatives would not be entitled for honorarium as they attend the meeting in their official capacity as Govt. nominee/nominee of Secretary or on ex-officio basis.

Outstation Member/experts:

(i) Travel by Air: The members (officials as well as non-official) will be entitled to travel by air as per entitlement in service or before retirement as the case may be. Non-entitled members will be entitled for journey by air, on specific prior approval of Chairman, UGC. The journey by Air is to be performed by Air India on the sectors where it ply. On other sectors, journey by private airlines will be allowed. Any deviation would require prior approval of competent authority. The members/experts entitled to travel by air may travel by helicopter in case place is not connected by air. However, hiring of charter helicopter, will not be permissible. The claim for air/helicopter journey is to be supported by original boarding cards.

 (ii) Travel by Train: The members/experts will be entitled to travel by all trains including Rajdhani Express/Shatabadi Express, by AC-2 Tier/Chair Car.

NOTE

(a) Train/Air tickets will be arranged by (the UGC, Travel Desk for UGC Meetings, if TA/DA is to be paid by the UGC.

(b) The cancellation charges shall also be reimbursable in case of cancellation or postponement of meeting by the UGC [For Sl. No. 2. (i) & (ii)]. The specific approval for the same would be” required for claiming such amount.

 (iii) The outstation members/experts for intercity travel from the place of residence/Office to the place of meeting and back or in between the places of residence and meeting place & back (located not more than 350 kms. each side) may travel by their own vehicle or by hired taxi (receipt to be produced). ln such case, road mileage @Rs.16/- per KM. for journey performed between A & A-1 Class cities and North Eastern Regions/Hilly Regions (both stations)and @Rs.12/-per KM. in other cities will be allowed on point to point basis. No night halting or driver allowance will be allowed. if the particular routes have toll plazas, the taxi/car claim will be admitted only if it is supported with the receipts of toll taxes or inter-state entry fee as the case may be. The toll taxes/entry tax etc.., will additionally be reimbursed in such cases.

If the distance is more than 350 kms (each side), either the road mileage will be restricted to 350 kms or to the fare of train as per train entitlement AC bus as available on that particular route (as per the option of member.)

 (iv) The local taxi fare at State Transport Authority (STA) rates applicable in the State from residence/office to Airport/Railway Station/Bus Stand and from Place of meeting to Airport/Railway Station/Bus Stand is payable. Where there are no rates notified by State Transport Authority, the Taxi or Own Car fare @Rs.14/- per km and AC Taxi Rs.16/- Per Km. (Rs.25/- for first km upon downing the meter) and Auto-Riksha @ Real-per km (Rs.25/- for first 2 km upon downing the meter) and thereafter Rs.8/- per km shall be reimbursable. The re-imbursement of pre-paid or post-«paid taxi fare (including toll taxes) on point to point basis will be allowed on actual basis on production of receipt. Taxi fare for full day will not be reimbursed.

 (v) The night charges @25% will additionally be allowed if starting the journey by road/ by own car or taxi between 11.00 pm. to 5.00 am.

[For Sl. No. 2. & (iv)]

Local Experts

Local Experts will be reimbursed taxi charges @ Rs.14/- per km. and for AC Taxi @ Rs.16/- per km. from residence/office, as per entitlement, to the place of meeting & back on point to point basis. Taxi for full day will not be allowed for reimbursement.

 3. DAILY ALLOWANCE: 

(i) Outstation Members/Experts:

 Following rates of Boarding & Lodging etc. as applicable to the Central Govt. Employee will be applicable to the Experts:-

*1. Lodging charges are admissible subject to actual on production of receipt.

2. Boarding charges will be reimbursed on production of receipt/self certification.

 3. No lodging charges will be paid if self arrangement is made.

 

(ii) Local Members/Experts:

 No DA, is payable to Local Members/Experts.

4. UGC Officers/Officials will be covered under FR/SRs (TA) Rules.

5. This issues with the approval of CM Dy. No.51194 dated 9.3.2016.

Source: ugc.ac.in