GOVERNMENT OF INDIA/ BHARAT SARKAR
MINISTRY OF RAILWAYS/ RAIL MANTRALAYA
(RAILWAY BOARD)

No. 2021/SCC/03/10

Dated: of 01.05.23

The General Managers,
All indian Railways, PUs, etc.

Sub: Treating the period of Earned Leave/ training for computation of minimum requisite period of 90 days for writing the APAR.

As per the existing instructions, the Reporting, Reviewing and Accepting Authorities are required to have at least 90 days experience of supervising the work and conduct of a subordinate officer to record their assessment in his APAR. As per present practice, while computing the period of 90 days, the leave/ training period of even a day or two is taken into account and deducted from the total period spent on the post.

2. This issue has been considered by the Board and it has now been decided that where the officer reported upon or the Reporting/ Reviewing/ Accepting officer has been on leave/training, etc. for a period of more than 15 days at a time during the period of the APAR, the total period spent on leave/training may be deducted from the total period spent on the post, for purposes of computing the minimum requisite period of 90 days for writing the entries in the APAR. However, where such period of leave/ training is 15 days or less at a time, the same will not be taken into account while computing the minimum requisite period of 90 days for writing the APAR.

3. The above guidelines will be applicable from the reporting period 2022-23 onwards. The APARs already written need not be amended/re-written on the basis of new guidelines mentioned above.

4. This should be brought into the notice of all concerned.

(Ravi Shekhar)
Director(Confdl.)
Railway Board

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Latest DoPT Orders 2020

In view of the situation resulting from the spread of Novel Coronavirus (COVID-19), it was determined, with the approval of the competent authority, to revise the timetable for some of the APAR recording activities.

No.21011/01/2009-Estt.(A)(Pt.II)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

North Block, New Delhi
27th March, 2020

OFFICE MEMORANDUM

Subject: Extension of time lines for submission of Annual Performance Assessment Report (APAR) in respect of Group ‘A’ officers of Central Civil Services for the year 2019-20.

The undersigned is directed to say that this Department vide OM dated No. 21011/01/2009-Estt. (A) (Pt.II) dated 23.07.2009 as prescribed time schedule for recording and completion of APAR.

Also check: Revised Rotational Transfer Policy applicable to CSS officers – Latest DoPT Orders 2020 January 27, 2020 

2. In the light of situation arising out of spread of Novel Coronavirus (COVID-19), it has been decided with the approval of competent authority to revise the time schedule for some of the activities relating to recording of APAR. Accordingly, in partial modification in OM dated 23.07.2009 referred in para 1 above, the revised time lines in respect of APAR for the year 2019-20 shall be as indicated in the table given under:

Date by which to be completed

For the remaining activities in the schedule at Annexure-III to OM dated 23.07.2009, separate orders will be issued in due course of time.

Also check: Online submission of APARs by officers of MoD for the Assessment Year 2019-20

(G.Jayanthi)
Joint Secretary

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GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

Office Order No. 46 of 2019

Sub: Introduction of Annual Performance Appraisal Report (APAR) for Multi Tasking Staff(MTS).

As per Dop&t instructions, there is a provision of assessing the performance of all the employees in Group ‘C’ & above posts. APAR of a Govt. Servant is an essential document for providing the basic and vital inputs for assessing his/her suitability for various administrative matters like confirmation, promotion, selection in ex-cadre posts, financial benefits under MACPS, review /retention in service under FR 56(j) etc. Recently, Railway Board has issued instructions for introduction of APARs in respect of employees in Level-1 of 7th CPC Pay Matrix on Zonal Railways.

Consequent upon implementation of recommendations of 6th CPC all erstwhile Group ‘D’ post viz. Messenger, Farash, Safaiwala, Cleaner, Mail, Bearer, Waterman, Khalasi etc. have been merged & upgraded to Group ‘C’ Posts and re-designated as Multi Tasking Staff(MTS). The issue of introduction of APARs for MTS has also been under consideration of this Ministry and it has now been decided by the Competent Authority to introduce the provision of APARs in respect of MTS from the financial year 2018-19. The APAR form the MTS is enclosed.

2.1 ERB-V Branch will provide the APAR forms for all the MTS in service as on 31.03.2019 and who have completed not less than three months of service as on 31.03.2019. Similar practice will be adopted in subsequent years.

2.2 APAR will have to be written for each such posting in which MTS has continuously spent a period of ninely days or more during a financial year.

2.3 In respect of those MTS, who are posted in sections and with officers upto the rank of Director, APAR will be written by Section Officer/Deputy Director/Under Secretary/Joint Director/Director with whom they are posted, as the case may be.

2.4 In respect of those MTS who are posted with the officers in the grade of Executive Director & above, their APAR will be reported by the PSOs/Sr. PPS/PPS/PS, as the case may be.

2.5 In respect of MTS who are posted with two officers, APAR may be written by the officer who has observed him for longer period in consultation with the other officer. In case MTS has been posted with both the officers for similar period, the APAR will be written by the senior of the two officers. In such cases, APAR will be signed by both the officers. In both the cases, if any officer has any objection regarding the entries/grading of APAR, he/she may give a separate note about the point of disagreement.

2.6 The custodian of APARs will be Director (GA) as is the case with APARs of other Group ‘C’ officials.

The process for, reporting APARs for the year 2018-19 should be completed by 31.07.2019 and for the subsequent years, timelines as prescribed for other Group ‘C’ employees, should be followed.

All the officers are requested to follow the above instructions and report the APARs of the MTS under their control.

(Abhishek Raghav),
Under Secretary/ERB-V,
Railway Board

No.2011/ERB-5/10/2

Date: 12.07.2019

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2nd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi-110003,
dated the 19th March, 2019

The progress of writing of APARs of CSS officers was monitored closely and it was observed that a large number of ORUs, Reporting & Reviewing Officers, had not recorded their remarks in the APARs even after the expiry of extended date-lines. All the Ministries/Departments were, therefore, requested vide O.M. dated 29.11.2018 to send ‘alert’ to all the officers for completing action on their part at the earliest and force forward APARs of ORUs, who failed to submit their self-appraisal by 14.12.2018, to next level i.e. Reporting Officer. The ‘SPARROW’ window has been closed on 31.12.2018.

The details of activities completed for writing of APARs on SPARROW for the year 2017-18 are as under:

Attention is invited to the O.M. dated 29.11.2018 followed by Secretary (P)’s D.O. dated 11.12.2018, in terms of which the APARs for 2017-18 pending at ORU level were required to be force forward to next level i.e. Reporting Officer. However, 51 APARs for 2017-18 were closed at ORU level. The concerned Ministries/Departments are requested to elaborate reasons for not force-forwarding these APARs to the next level i.e. Reporting Officer. A list of 51 ORUs whose APARs were not force forwarded is enclosed at Annexure.

Secondly, inspite of clear cut instructions from this Department vide O.M. No.21011/02/2009-Estt(A) dated 16.02.2009, a large number of APARs have been closed at the level of Reporting Officers and Reviewing Authorities. Further, around 286 APARs are pending for Disclosure. It is brought to the notice of all the Ministries/ Departments that the APAR for 2017-18 are now available for viewing to the officer concerned by visiting sparrow-css.eoffice.gov.in-> Dossier-Ny Completed PAR. The officers may be advised to view their APARs for 2017-18 through above link and send representation, if any, to their Ministry/Department, within 15 days from the issue of this O.M. Their representations may be examined as per the extant instructions and outcome of such representations may be intimated to the officer concerned under intimation to this Department.

All the Ministries/ Departments are, therefore, requested to take necessary action as per extant instructions and send a completion report alongwith a printout of APARs for 2017-18 closed on SPARROW web portal for records in this Division.

Encl: As above.

(Rajul Bhatt)
Director
Tel: 011-24629411

Source: DoPT

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Subject: Recording of Annual Performance Appraisal Report (APAR) for the financial year 2017-18 in respect of CSS/CSSS officers – ‘Alert’ regarding.

Online system for recording of APARs on SPARROW web portal has been introduced in CSS from the financial year 2015-16. Initially, it was implemented for Deputy Secretary and above level officers in CSS and equivalent levels in CSSS w.e.f. the financial year 2015-16. From the financial year 2016-17, SPARROW has been extended from Under Secretary and above levels in CSS and equivalent levels in CSSS. As per Estt. Division’s O.M. dated 23.07.2009 time schedule for completion of various activities relating to PARs are as under :

2. Keeping in view the difficulties faced by Nodal Officers in the Ministries/Departments and also the individual officers, it was decided to extend the timelines for completion of APARs online on SPARROW web portal for the financial year 2017-18 as under :-

3 The progress made towards generation and completion of online APARs on SPARROW system for the financial year 2017-18 is being constantly monitored in this Department’. It has been observed that as on date 367 APARs are pending with ORUs, 404 APARs are pending with Reporting Officers and 445 APARs are pending with the Reviewing Officers. Apart from the above, a total number of 503 APARs are pending at different stages for disclosure/closure. It is note-worthy that the timelines including extended timelines for writing of APARs for the financial year 2017-18 have been over on 31 .8.2018. As per the instructions contained in OM of even number dated 24.07.2018, the entire exercise for writing of APARs in respect of CSS/CSSS officers , for the financial year 2017-18 will be closed on 31 .12. 2018.

4. In the meantime, a new feature for sending ‘alerts’ in the SPARROW web portal has been developed by the NIC (SPARROW Division) to remind the officers to complete their APAR activities on SPARROW.

5. Keeping in view the overall progress made in completion of APARs on SPARROW, the Ministries/Departments are advised to take the following actions for timely completion of APARs on SPARROW for the financial year 2017-18, before it is finally closed on 31 .12.2018.

(i) All the Ministries/Departments may send ‘alerts’ to all the officers to complete the APARs lying in their ‘inboxes’. The facility for sending ‘alerts ‘are available in the revised version of ‘SPARROW’.

(ii) The PARs in respect of ORUs who have still not submitted their PARs to their Reporting Officers, may be given a final chance to submit their self-appraisal to their respective Reporting Officers within 15 days from the date of issue of this OM. Thereafter, their APARs may be force forwarded to their next level i. e. the Reporting Officer.

(iii) The Nodal officers are advised to devise a mechanism to monitor progress of completion of APARs for the financial year 2017-18 including disclosure and consideration of representation, if any by the stipulated date i.e. 31/12/2018.

(iv) It may be re-iterated that the end of entire APAR recording process on SPARROW for the financial year 2017 -18 will be on 31 .12.2018

To
Joint Secretary (Admn./Estt.),
All Ministry/ Departments (CSS/CSSS).

Source: DoPT

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RBE No.148/2014.
GOVERNMENT OF INDIA (BHARAT SARKAR)
MINISTRY OF RAILWAYS (RAIL MANTRALAYA)
(RAILWAY BOARD)

No.E(NG)I-2013/CR/1

New Delhi dated 30/12/2014

The General Managers(P)
All Indian Railways & Production Units etc, i
(As per standard list).
Sub: Introduction of provision for writing of APAR of all Railway employees Working in PB-I, 5200-20200, GP Rs. 1900-Regarding.

As the Railways are aware, in terms of Board’s letter No. E(NG)I-81/CR/5 dated 30.09.1981 Annual Confidential Reports (ACR) {now renamed as Annual Performance Appraisal Report (APAR)} are at present written by the reporting authority on every Non-gazetted Railway servant as per the procedure being narrated in the letter ibid, except the following Railway employees:-

(a) Grade ‘D’, now upgraded as Grade ‘C’, railway servants in grade pay of Rs. 1800.

(b) The Railway servants in Grade Pay Rs. 1900

(c) Railway servants whose initial grade pay is higher than Rs. 1900 provided the next higher grade is a non-selection grade except in the case of highly skilled Artisan Staff for whom APAR shall be written for those in two grades below in selection grade.

2. Pursuant to directives of Hon’ble Central Administrative Tribunal (CAD/Chandigarh dated 10.04.2013 delivered in DA. No. 1346-PB-2011, and of Hon’ble High Court Punjab Haryana at Chandigarh vide its judgment dated 18.09.2013 in CWP No. 20612 of 2013, the issue of initiation of APAR was considered by Railway Board for the left out categories mentioned above.

3. Afier consultation with the Railways [the] Board have considered the matter further. In partial modification of Board’s letter No. E(NG)I-81/CR/5 dated 30.09.1981, it has now been decided that the concept of writing of APAR on all Non-gazetted Railway servants working in Group ‘C’ PB-I, 5200-20200 in Grade Pay Rs. 1900 & above be introduced on the zonal Railways. Consequently, APAR may henceforth be written for the categories mentioned in set (b) & (c). The proforma of APARs of these categories is enclosed herewith. For those in Grade Pay of Rs. 1800/-, the system of working reports as and when required will continue. The procedure of writing of APARs for those Railway servants for whom it is already written
will remain unaltered.

Please acknowledge receipt.

(Arvind Kumar)
Executive Director Estt. (N)
Railway Board

APAR for Staff working in GP 1900/- Assessment Year……..

PART-A (PERSONAL DATA)
1. Name in full :

2. Date of birth :

3. Category (SC/ST/OBC/Genl.) :

4. Designation/Station at which employed :

5. Substantive/Officiating pay : Grade Pay:

6. Date of appointment to service :

7. Date of continuous appointment to the present grade pay :

8. Whether permanent/temporary :

9. Educational, Professional & Technical Qualifications :

10. Particulars of examination (including
Departmental examination) passed during
the year :

PART B-ASSESSMENT

l . Punctuality/ regularity :

2. Leave taken during the year :

3. Integrity :

4. Attitude/Relation with colleague/Sr./Jr.:

5. Initiative:

6. commitment/Devotion/Sincerity :

7. Knowledge of profession :

8. Capacity to bear higher responsibility :

9. Capacity to work independently or need
guideline /continuous guideline:

10. Level of efficiency/Skill :

11. Any specific remarks :

12. Overall grading : Outstanding/Very good/Good/Average/Below Average.

Signature of Reporting Officer
Name
Designation
Date:

Source/View/Download: http://www.airfindia.com/Orders%202014/RBE%20148_2014.pdf

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INDIAN COUNCIL OF AGRICULTURAL RESEARCH
KRISHI BHAVAN : NEW DELHI

F.No.1(08)/2010-CR Cell

Dated 15th June, 2012

CIRCULAR

Performance Appraisal is a key component of Human Resource Development in every organization. Government of India guidelines provide for the time schedule for the completion of Annual Performance Appraisal Report(APAR).

APARS of all the Project Coordinators, RMPs of ICAR and all Scientists posted at ICAR Hqrs. are being maintained by CR Cell of ICAR Hqrs. It has been observed from the records of CR Cell of the Council that the APARs of many scientists have not been received in  the CR Cell of ICAR Hqrs. so far.

In terms of DoP&T instructions issued vide O.M. dated 16.2.2009 the Reporting Officer and Reviewing Officer should invariably complete the APARS of the officer reported upon by the 30th June and 31st August respectively following the annual reporting period. If the officer reported upon fails to submithis/her self appraisal within prescribed time, Reporting officer may obtain a fresh APAR form from the concerned Establishment Sectionfor completion the relevant part of the APAR.

The Project Coordinators. RMPs of ICAR Hqrs/Institutes and Scientists posted at ICAR Hqrs are therefore requested to do the needful in the matter ensure that their duly reported/reviewed APAR for the period 2011-12 is forwarded to CR Cell of ICAR Hqrs well intime.

sd/-
(Namrta Sharma)
Deputy Secretary (P)

Source: www.icar.org.in

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