11022/01/2017-AIS-II
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

New Delhi, dated the 12th April, 2021

To

The Chief Secretary,
All the State Governments.

Subject: Extension of provisions regarding additional monetary incentives called ‘Special Allowances for officers belonging to North East cadres of All India Services’ to the All India Service officers working in UT of Ladakh – reg.

Sir,

I am directed to refer to this Department’s OM No. 1401714/2005-AIS dated 10th February 2009 regarding Additional monetary incentive to All India Service officers belonging to North East Cadres.

2. It has now been decided to extend ipso facto the provisions contained in the above-mentioned OM dated 101h February, 2009 to the All India Service officers working in UT of Ladakh, subject to the ceiling mentioned in  letter  No. 11022/1/2017-AIS-II dated 25th July, 2017 and instructions issued in this regard from time to time.

3. This issues with the approval of the competent authority.

Yours faithfully,

(Devendra Kumar)
Under Secretary to Government of India
Ph. 23094714

F.No. 14017/4/2005 -AIS(II)
Government of India
Ministry of Personnel, Public Grievances and Pension
Department of Personnel and Training

North Block, New Delhi – 110001
Dated 10th  February, 2009

Office Memorandum

Subject: Additional monetary incentive to All India Service officers belonging to the North-East Cadres.

The undersigned is directed to refer to the subject cited above and to say that the question of granting additional monetary incentive to officers belonging to  North-East  Cadres of the  All India Services has been engaging the attention of the Government for some time.  Accordingly, it has now been decided to grant a special allowance to the officers belonging to North-East Cadres of All  India Services who are working in the North-Eastern  Region. The allowance will be called “Special Allowance for Officers belonging to  North-East Cadres of  All   India  Services” and will be payable to the officers belonging to North-East  Cadres of  All  India Services while they are actually working in the North-East Region @ 25% of their basic pay in addition to other allowances presently payable to them. These orders will take effect from the date of their issue.

2. This issues with the concurrence of Department of Expenditure (Ministry of Finance).

(Harjot Kaur)
Director(Services)

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GOVERNMENT OF INDIA
DEPARTMENT OF PERSONNEL & TRAINING
MINISTRY OF PERSONNEL, PUBLIC
GRIEVANCES AND PENSIONS
NORTH BLOCK NEW DELHI -110001

D.O. No. 13017/4/2019-LTDP

Dated: June 6, 2019

Dear Madam / Sir,

The Lal Bahad ur Shastri National Academy of Administration, Mussoorie will be conducting the 26th Joint Civil Military (JCM) Training Programme on National Security from August 04 to 09, 2019. The participants for this programme will be drawn from the All India Services, Central Civil Services, Paramilitary Organisations and the Armed Forces. The participants are normally of a seniority equivalent to Joint Secretaries/ Directors to the Government of India in the Civil Services and Major General / Brigadier /Colonel in the Armed Forces.

2. The objectives of the programme are:

(i) To increase awareness of the different dimensions and elements of National Security;
(ii) To familiarize the participants with challenges to management of National Security, emerging external security environment, impact of globalization and internal security environment, etc;
(iii) To expose them to the imperatives of Civil-Military interface at Central, State and district level; and
(iv) To provide a forum for the participants to interact and exchange ideas on the subject.

3. In view of the above, I request you to nominate one IAS officer of requisite seniority (Principal Secretary/ Secretary to State Govt) for participating in this programme. In this connection, kindly refer to LBSNAA’s letter No. T-20011(13) /l /2019-Trg- MCTP dated April 30, 2019 addressed to Training Division, DoPT (Copy enclosed for ready reference). The nomination of the officer, with his/her full name, designation, address, telephone and fax number, e-mail, brief bio-data encapsulating his/her academic background and charges held may be sent directly to Course Co-ordinator, Ms. Alankrita Singh on the address given below, with intimation to the undersigned at the earliest preferably by 15th June, 2019:

Ms. Alankrita Singh, Deputy Director Sf. & Course Coordinator,
Lal Bahadhur Shastri National Academy of Administration (LBSNAA), Mussoorie-248 179 (Uttarakhand)
Telephone No.- 0135- 2222326, 0135- 2632581, Fax: 0135-2632350 / 2632720,
E-mail: alankrita.singh@nic.in; trg3.lbsnaa@nic.in

4. The nomination may also be sent bye-mail.

5. I would be grateful if the nomination is sent at the earliest preferably by 15th June, 2019. It is further requested that the officer may be released for participation in the above programme after obtaining confirmation from LBSNAA, Mussoorie.

To
Chief Secretaries/ Administrators to all State Governments/ Union Territories.

Source: DoPT

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F.No. 14017/06/2017-AIS-II
Government of India
Ministry of Personnel, Public Grievance and Pensions
Department of Personnel & Training

North Block, New Delhi
dated 9th February, 2018

To
The Chief Secretaries of all the
State Governments / UTs

Subject: Grant of leave to officers belonging to All India Services on completion of their tenures of Inter-cadre deputation – reg.

Sir,

This Department has issued Consolidated Deputation Guidelines for All India Services w.r.t. Rule 6 of the IAS (Cadre) Rules, 1954 and analogous provisions in the IPS (Cadre) Rules and IFoS (Cadre) Rules, vide letter No. 14017/33/2005-AIS(II)(Pt.) dated 28th  November 2007.

2. Clause 1.3 under para 3.2 of the said instructions issued vide letter dated 28th November 2007 provides for inter-cadre deputation to another State Government, under Rule 6(2)(ii) of the IAS (Cadre) Rules, 1954 and analogous provisions in the IPS (Cadre) Rules and 1FoS (Cadre) Rules. Maximum tenure of 5 years has been provided for this category, provided that the officer has Completed 9 years in his own cadre and has not reached the Super-time scale.

3. In so far as Central Deputation as per clause 1.1 under Rule 6(1) is concerned, instructions issued vide this Department’s OM No. 27(38)-EO (87 (SM) dated 20th  May 1987 (copy enclosed) provide that on reversion from Central deputation, the officers concerned might be allowed leave not exceeding two months by the concerned Ministry Department, and that the officer concerned should apply for further leave to the State Government / Cadre Authority. It is also to be stated that such leave is debitable from the leave account of the Officer.

4. The matter regarding extending these instructions to cases of inter-cadre deputation has been considered and it has now been decided with the approval of the Competent Authority that the said instructions dated 20th  May 1987 as amended from time-to-time are also applicable to cases of inter-cadre deputations mentioned above.

(Jyotnsa Gupta)
Under Secretary to the Govt. of India

Source: DoPT

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MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
(Department of Personnel and Training)

NOTIFICATION

New Delhi, the 15th June, 2017

G.S.R. 596(E).-In exercise of the powers conferred by sub-section (I) of section 3 of the All India Services Act, 1951 (61 of 1951), the Central Government. after consultation with the State Governments, hereby makes the following rules further to amend the All India Services (Performance Appraisal Report) Rules, 2007, namely:-

1. (1) These rules may be called the All India Services (Performance Appraisal Report) Amendment Rules, 2017.

(2) They shall come into force on the date of their publication in the Official Gazette.

2. In the All India Services (Performance Appraisal Report) Rules, 2007 (hereinafter referred to as the said rules), in rule 2, after clause (b). the following clause shall be inserted, namely:-

“(ba) “competent authority” means the authority as mentioned in sub-rules (7A) and (7B) of rule 9 to decide the representation of the officer reported upon against performance appraisal report disclosed to the member of Service”.

3. In the said rules, after rule 4, the following rule shall be inserted, namely:-

“4A (I) The performance appraisal report shall be generated and written by the officer reported upon electronically in the form as specified in Schedule 2.

(2) The comments of the reporting, reviewing and accepting authority shall be recorded electronically in case he is a government servant.

(3) The political executives may record their comments manually and the performance appraisal report so recorded shall be uploaded electronically as per time frame specified in Schedule 2:

Provided that in certain cases, with the approval of the Government and for reasons to be recorded in writing, performance appraisal report may be generated and written manually by the officer reported upon and any of the reporting authorities, that is, reporting or reviewing or accepting authority as per the guidelines specified by the Central Government from time to time

Provided further that prior approval of the Central Government in consultation with Department of Personnel and Training shall be taken in cases where permanent exemption from electronic filing of performance appraisal report is sought on the grounds of national security, etc. for a particular class of posts”.

4. In the said rules, in rule 5,-

(i) for sub-rule (2). the following sub-rule shall be substituted, namely

“(2) Subject to the provisions of sub-rule (4). a performance appraisal report shall also be written when either the reporting or reviewing or accepting authority who is a government servant or the member of the Service reported upon relinquishes charge (other than retirement) of the post, and, in such a case, the report shall be written within the time frame as specified in Schedule 2 for completion of performance appraisal report in paragraph 9 of general guidelines for filling of the performance appraisal report form.”

(ii) for the first and second provisos to sub rule (3). the following provisos shall be substituted. namely

“Provided that only one report shall be written on a member of the Service for a particular period during the course of the financial year:

Provided further that if the member of Service occupies more than one post, the Government shall identify the post (substantive or additional charge) to report or review, well in advance of the relevant assessment year.”

(iii) after sub-rule (3), the following sub-rule shall be inserted, namely:-

“(3A) In general one person shall write the performance appraisal reports in the capacity of reporting, reviewing or accepting authority for a given period of time

Provided that if more than one person supervises the performance of the member of Service for a given period of time. the Government shall identify the persons to report or review well in advance of the relevant assessment year.”

(iv) sub-rule (7) shall be omitted.

5. In the said rules, in rule 6, sub-rule (4) shall be omitted.

6. In the said rules, in rule 7, sub-rule (2) shall be omitted.

7. In the said rules, after rule 7, the following rules shall be inserted, namely:

“7A. Restriction on reporting authority, etc. in certain cases. – Notwithstanding anything contained in rules 5, 6 and 7, it shall not be competent for the reporting authority, reviewing authority or accepting authority to write a performance appraisal report where the authority reporting the performance appraisal report is a government servant, after one month of his retirement from service; and in other cases, after one month of the date on which he demits office.

Explanation.- For the purposes of this rule,-

(a) a Minister shall not be deemed to have demitted the office if he continues to be a Minister in the Council of Ministers with a different portfolio or in the Council of Ministers immediately reconstituted after the previous Council of Ministers of which he was a Minister with the same or a different portfolio provided the Prime Minister or the Chief Minister, as the case may be, continues in office.

(b) a Minister shall be deemed to have demitted the office where pursuant to fresh elections, a new Council of Ministers has been reconstituted, even if the Minister who was in the earlier Council of Ministers finds a place in the new Council of Ministers with the same or different portfolio.

7B. Treating performance appraisal report as non-est. – The performance appraisal report, not recorded in terms of the provisions of these rules and instructions issued thereunder. shall be treated as non-est:

Provided that all the performance appraisal reports filed manually without approval of the Government to do so shall be treated as non-est”.

8. In the said rules, in rule 9,

(i) for sub-rule (1), the following sub-rule shall be substituted, namely:-

“(l) The full annual performance appraisal report, including the overall grade and assessment of integrity, shall be disclosed electronically to the officer reported upon, after finalisation by the accepting authority except in the cases where it is generated manually, to enable the officer reported upon to represent his case.”

(ii) for sub-rule (4), the following sub-rule shall be substituted, namely:

“(4) The accepting authority shall within fifteen days from the date of receipt of comments from the officer reported upon forward the same to the reviewing and the reporting authority and call for their views on the comments and the comments of reporting and reviewing authority are required to be sought even if they have retired or demitted or relinquished office, and in case the comments of reporting and reviewing authority are not received within fifteen days from the date of receipt, it shall be presumed that reporting and reviewing authority have no comments to offer.”

(iii) for sub-rule (7), the following sub-rules shall be substituted, namely:

“(7) If the accepting authority is of a level below the Minister in the State or in the Central Government, then the competent authority to decide the representation shall be one level higher than the accepting authority and in such cases the accepting authority shall forward the comments of the officer reported upon along with the views of the reporting authority, reviewing authority and his own views to the competent authority within fifteen days of receipt of the views of the reviewing authority, and the comments of the accepting authority are required to be sought even if he has retired or demitted or relinquished office.

(7A) The competent authority shall consider the comments of the officer reported upon, the views of the reporting authority, reviewing authority and accepting authority and after due consideration, the competent authority may accept them and modify the performance appraisal report with a speaking order and the final grading shall be communicated to the officer reported upon within fifteen days of receipt of the views of the accepting authority.

(7B) If the accepting authority is the Minister in the State (including the Chief Minister) or the Minister in the Centre, then the competent authority to decide the representation will be the accepting authority himself and in such cases the accepting authority shall consider the comments of the officer reported upon, the views of the reporting authority and the reviewing authority and after due consideration may accept them and modify the performance appraisal report accordingly and the decision and final grading shall be communicated to the officer reported upon within fifteen days of receipt of the views of the reviewing authority, and the comments of the reporting and the reviewing authority are required to be sought even if he has retired or demitted or relinquished office.

(7C) If the competent authority has not seen the work for the reporting period, the representation shall be referred to the Referral Board.”

(iv) in sub-rule (9). in clause (a), for the words “and the accepting authority”. the words the accepting authority and the competent authority” shall be substituted;

(v) after clause (b) ofsub-rule (9), the following proviso shall inserted, namely:

“Provided that where the representation has been sent to the Referral Board when the competent authority has not seen the work of the officer reported upon, the Referral Board shall consider the representation of the officer reported upon in the light of the comments of the reporting authority, the reviewing authority and the accepting authority and confirm or modify the performance appraisal report. including the overall grade and the decision of the Referral Board shall be in respect of both factual observations and errors of facts and the decision of the Referral Board shall be final and the final grading shall be communicated to the officer reported upon within fifteen days of receipt of the decision of the Referral Board”.

9. In the said rules. for rule 10, the following rule shall be substituted. namely:-

“10. Memorial against assessment. – Nothing in these rules shall be deemed to preclude an officer from making a memorial within the period of ninety days to the President on the performance appraisal report. as provided under rule 25 ofthe All India Services (Discipline and Appeal) Rules, 1969:

Provided that in cases where due to unavoidable circumstances it is not possible to make a memorial under these rules within the said period of ninety days, the competent authority may relax the timeline for submission of the memorial.”.

[F.No. 11059/01/2016-AIS-III]

RAJESH KUMAR YADAV,

Under Secy. (Services)

Note: The principal rules were published in the Gazette of India. vide number G.S.R. 197(E), dated the 14th March. 2007 and were subsequently amended as under:-

(i) G.S.R. 296 (E), dated 16th April, 2007,
(ii) G.S.R. 256 (E). dated 3lst March, 2008,
(iii) Notification No. 11059/06/2010-AIS(III), dated the 22nd December, 2010.
(iv) Notification No. 11059/03/2012-AIS(III), dated the 19th February, 2013.

RAKESH SUKUL

Source: Dopt.gov.in PDF

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Government has laid down specific timeline for completing enquiry against officers and members of All India Services (AIS) within a given deadline, in a time-bound manner. Giving details about the DoPT (Department of Personnel & Training) decision, Union Minister of State (Independent Charge) for Development of North Eastern Region (DoNER), MoS PMO, Personnel, Public Grievances, Pensions, Atomic Energy and Space, Dr Jitendra Singh said that the AIS (D&A) Rules, 1969 have been amended to provide specific timelines at different stages of the enquiry, with a view to complete the disciplinary proceedings against the members of All India Services in a time-bound manner.
As per the amended rules, a time limit of six months has been fixed for completion of departmental enquiry and submission of report. In case it is not possible to complete the enquiry within six months for justifiable reasons to be recorded in writing, additional time limit not exceeding six months at one time can be granted by the Disciplinary Authority, thereby ensuring accountability for completion of enquiry. Further, 30 days’ timeline has been fixed for the delinquent officers to give his representation to the charge-sheet which can be extended to not more than 30 days by the Disciplinary Authority and, in any case, no extension will be provided beyond 90 days. Similarly, a period of 15 days has been provided to send a representation on the advice of UPSC regarding the penalty to be imposed on the delinquent officer and for such representation also, no extension will be provided beyond 45 days.
Dr Jitendra Singh said, this amendment in the All India Service Rules has been brought, in keeping with the spirit of the Union Government led by the Prime Minister Shri Narendra Modi, to bring in more accountability and time-bound completion of every exercise in the course of governance. The new amendment in the Rules, he said, will certainly strengthen the culture of working within deadlines and timelines without showing any slackness.
Meanwhile, Chairperson, Uttar Pradesh State Social Welfare Board (UPSSWB), Dr (Ms) Rupal Agarwal today called on Dr Jitendra Singh and provided her assessment about the performance of the various functionaries in the Board. She also brought to the notice of the Minister acts of omission or commission by certain officials. Dr Jitendra Singh took a note of the different issues raised by Dr Rupal Agarwal. He said, the Central Government accords high priority to programmes relating to upliftment of women, children and poor sections of the society. He also assured her that the issues raised by her will be brought to the notice of the concerned quarters.

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To
The Chief Secretaries of all States/UTs

Subject: Consolidated Deputation Guidelines for All India Services.

Sir,

This Department’s instruction No.14017/33/2005-AIS(11)(pt.II) dated the 28th November, 2007 provides the guidelines for All India Service Officers with respect to Rule 6 of the IAS (Cadre) Rules, 1954 and the analogous provision for the Indian Police Service and the Indian Forest Service.

2. Further to the issue of the above mentioned instructions, it has now been decided with the approval of the competent authority that if the administrative Ministries/Departments and other borrowing organisations wish to retain an officer beyond five years, they may extend the tenure of deputation covered under consolidated Deputation Guidelines issued vide letter No.14017/33/2005-AIS- (II)(Pt.1) dated the 28t11 November, 2007, where absolutely necessary in the public interest, upto a period not exceeding 7 years at a stretch. This shall be done with the approval of the Minister of the borrowing Ministry/Department concerned and in respect of other organisations with the approval of the Minister of the borrowing Ministry/Department with which they are administratively concerned, keeping in view the exigencies and subject to fulfilment of all other requirements such as willingness and vigilance clearance of the Officer concerned, NOC of the lending authority/State Government, UPSC/ACC approval wherever applicable. Thus no case of extension shall be referred to the Department of Personnel & Training, New Delhi.
3. All other terms and conditions issued vide OM No. 20011/2/2010-AIS-11 dated the 29th March, 2012 will remain unchanged.

4. In cases where the necessity to have deputation tenures longer than seven years is felt, the concerned administrative Ministries/Departments/borrowing organisations may amend the relevant Recruitment Rules of such deputation post accordingly, after following the requisite procedure. No extension of deputation beyond 7 years is to be allowed unless provided in the relevant Recruitment Rules of such deputation post. It is reiterated that no case for extension beyond five years shall referred to DoPT.
5. It is also clarified that cases which are not covered by the OM dated 29.3.2012 including those where Central Government is neither a lending authority nor borrowing authority, will continue to be decided in terms of the relevant provisions/rules/instructions etc. governing them.

6. These order shall come into effect from the date of issue of this instruction .

Yours faithfully,

(Kavitha Padmanabhan)
Deputy Secretary to the Government of India

DoPT Circular

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F.No.11024/56/2012.A1S-11
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

North Block, New Delhi – 110001
Dated:09/09/2015

To
All the Chief Secretaries of State/UT Government,

Subject: Review of payment function of Group Insurance of All India Services through E-payment.
Sir,
I am directed to refer to this Department’s letter No. 11024/1/99-A1S-II dated 9/10th March, 2005 regarding simplification of procedure for payment of insurance/saving funds to the members of All India Service on their retirement/death. Now the simplified procedure calls for the State Governments to either make the payment of insurance/saving fund to the members of the All India Services and get the amount reimbursed from the Central Ministries controlling the respective All India Services for such payment or forward the claim of the retiring, officers to the Central Government for payment.
2. Accordingly, the Central Ministries Controlling the respective All India Services are making payment to the member of service on his retirement/death after due verification of the bill with data of remittances maintained by their PAOs. However, of late, it has been observed that the State Government are sending bills for an amount exceeding of 25,000/- to be paid to the member of service against claim(s) like Group Insurance. etc. inviting avoidable remarks or returning of the bills from the Controller General of Accounts, as the same being in violation of their extant guidelines in this regard.

3. The Controller of General of Accounts, Department of Expenditure vide their O.M. No. C11021/45/CGA/CVO/Mise/1133 dated 26/8/2015 (copy enclosed) has reviewed the payment functions. They have recently returned bills towards Group Insurance contribution of certain members of service emphasizing for strict compliance of its guidelines that no cheques are to be issued for an amount exceeding of 25,000/- towards any claim by the member of service. Therefore, such bills should be forwarded to the Central Ministries Controlling the respective All India Services alongwith requisite Bank details for making E-payment directly into the beneficiary account.
4. The State Governments are requested to furnish the following details of the beneficiary bank account on separate sheet along-with their claim:

(i) Name of the beneficiary
(ii) Bank and its Branch
(iii) Account No.
(iv) IFSC Code
(v) MICR Code

5. It is also to state that as and when the account is credited with the remittance of savings of Group Insurance, the same may immediately be acknowledged to the Drawing & Disbursing Officer (DDO) of the respective Central Ministries, controlling the cadre of All India Service.

Yours faithfully,

(Rajiv Jain)
Under Secretary to the Government f India

End: As above.

http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02ser/11024_56_2012-AIS-II-09092015.pdf

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All India Services (Conduct) Rules, 1968 Amended

The Government of India has amended All India Services (Conduct) Rules,1968, in rule 3(1) after sub-rule (1) by inserting sub-rule (1A) and rule 3(2) after sub-rule (2A) by inserting sub-rule (2B) and these rules are called the All India Services (Conduct) Amendment Rules, 2014.

Under sub-rule (1A), every member of the Service shall maintain:-

(i) High ethical standards, integrity and honesty;

(ii) Political neutrality;

(iii) Promoting of the principles of merit, fairness and impartiality in the discharge of duties;

(iv) Accountability and transparency;

(v) Responsiveness to the public, particularly to the weaker section;

(vi) Courtesy and good behaviour with the public.

Under sub-rule (2B), every member of the Service shall:-

(i) Commit himself to and uphold the supremacy of the Constitution and democratic values;

(ii) Defend and uphold the sovereignty and integrity of India, the security of State, public order, decency and morality;

(iii) Maintain integrity in public service;

(iv) Take decisions solely in public interest and use or cause to use public resources efficiently, effectively and economically;

(v) Declare any private interests relating to his public duties and take steps to resolve any conflicts in a way that protects the public interest;

(vi) Not place himself under any financial or other obligations to any individual or organisation which may influence him in the performance of his official duties;

(vii) Not misuse his position as civil servant and not take decisions in order to derive financial or material benefits for himself, his family or his friends;

(viii) Make choices, take decisions and make recommendations on merit alone;

(ix) Act with fairness and impartiality and not discriminate against anyone, particularly the poor and the under-privileged sections of society;

(x) Refrain from doing anything which is or may be contrary to any law, rules, regulations and established practices;

(xi) Maintain discipline in the discharge of his duties and be liable to implement the lawful orders duly communicated to him;

(xii) Be liable to maintain confidentiality in the performance of his official duties as required by any laws for the time being in force, particularly with regard to information, disclosure of which may prejudicially affect the sovereignty and integrity of India, the security of State, strategic, scientific or economic interests of the State, friendly relation with foreign countries or lead to incitement of an offence or illegal or unlawful gains to any person;

(xiii) Perform and discharge his duties with the highest degree of professionalism and dedication to the best of his abilities.

Source: PIB

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