Below benchmark ACRs prior to the reporting period 2008-09 need to be disclosed to the officer reported upon for his representation, as are reckonable for assessment of fitness in future DPCs

No.43012/1/2015-Esttt.(A-II)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training

North Block, New Delhi
Dated the 21st April, 2020

Office Memorandum

Subject : Disclosure of below benchmark grading in ACRs prior to the reporting period 2008-09 and objective consideration of representation by the competent authority against remarks in the ACR or for upgradation of the final grading.

The Department of Personnel & Training had vide OM No. 21011 /1/2005-Estt (A) (Pt-II) dated 14.05.2009, issued instructions regarding maintenance and preparation of Annual Performance Appraisal Reports. It was inter-alia stated therein that full APAR, including the overall grading and assessment of integrity, shall be communicated to the concerned officer. The new system of communicating entries in the APAR was made applicable prospectively with effect from the reporting period 2008-09.

Also check: Retirement of Government Employees on 31st March 2020

2. Subsequently, this Department vide O.M. No.21011/1/ 2010-Estt.A dated 13.04.2010 issued instructions regarding disclosure of below benchmark gradings in ACRs of the period prior to 2008-09, providing that if an employee is to be considered for promotion in a future DPC and his ACRs prior to the period 2008-09, which would be reckonable for assessment of his fitness in such future DPCs, contain final grading which are below benchmark. for his next promotion, before such ACRs are placed before the DPC, the concerned employee will be given a copy of the relevant ACR for his representation, if any, within 15 days of such communication. It was clearly stated therein that only below benchmark ACR for the period relevant to promotion need be sent to the officer reported upon and there is no need to send below benchmark ACRs of other years.

3. References are being received in this Department from various Ministries / Departments seeking comments / views on disclosure of below benchmark ACRs of the period prior to 2008-09, which have already been considered by DPC prior to 13.04.2010, for promotion to a post/ grade, for a representation and holding review DPC after due consideration of such representation.

4. The matter has been considered in this Department and it is felt that acceding to the request for disclosure of below benchmark gradings in ACRs for the period prior to 2008-09 will open flood gates and a large number of employees, both serving and retired, may come up with a request for disclosure of their ACRs of old periods, resulting into administrative difficulties and chaos. It is, therefore, reiterated that only such below benchmark ACRs prior to the reporting period 2008-09 need to be disclosed to the officer reported upon for his representation, as are reckonable for assessment of fitness in future DPCs. In other words, below benchmark grading in the ACRs for the period prior to 2008-09 need not be disclosed to the officer reported upon, if the same are not reckonable for future DPCs.

5. This Department may be consulted in case of any deviation from the aforesaid instructions.

(Kabindra Joshi)
Director (E-II)

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No.25-13/2015-SPG
Government of India
Ministry of Communication and IT
Department of Posts

New Delhi, dated 29th Sept, 2015

To

All Heads of Circles
Director, RAKNPA, Ghaziabad/ PMGs/ A11 Directors PTCs Department of Posts.

Subject : Providing copies of ACRs/ APARs to retired officers.

Madam/ Sir,

I am directed to forward a copy DOP&T’s Office Memorandum No. 21011/1/2005-Estt (A) (Part.III) dated 2nd April, 2012 on the above subject.

All head of Circles/ Units of Department of Posts are requested to bring the above guidelines to the notice of all concerned.

Yours faithfully,

(Manoj Sharma)
Assistant Director General,,(SGP)

Authority: www.indiapost.gov.in

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No.6/1/2013-CS-I(S)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel and Training

Lok Nayak Bhawan, Khan Market,
New Delhi, dated the 14th March, 2013

OFFICE MEMORANDUM

Subject : Combined Section Officers’/Stenographers’ (Gr.’B’/Gr.l) Limited Departmental Competitive Examination, 2009, 2010 and 2011

Attention is invited to this Department’s O.M. of even number dated 25th February, 2013 on the subject cited above vide which all the cadre unit were requested to initiate advance action for completion of ACRs/APARS in respect of all the candidates who have appeared in LDCE 2009, 2010 and 2011 conducted by UPSC during December, 2012 so that result may be declared in a compressed time schedule.

2. All the cadre units were also requested to send a statement of ACRs/APARs grading for the period 2004 -2011 (1.4.2004 to 31.3.2011) in respect of all the candidates who have appeared in the examination from respective cadre units by 31st March,2013.

3. It is once again re-iterated that the deadline for completion of ACRs/APARs and submitting the statement to DOPT i.e. 31st March, 2013 may strictly be followed so as to avoid any delay in sending the ACRs/APARs of the successful candidates to UPSC immediately once the result of written part is declared.

sd/-
(Utkaarsh Tiwaari)
Director (CS-I)

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/SO_LDCE_200911.pdf]

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No.5/26/2010-CS.II(A)
Government of India
Ministry of Personnel Public Grievances & pensions
Department of Personnel & Training

3rd Floor, Lok Nayak Bhavan, New Delhi
Dated 18th December, 2012.

Office Memorandum

Subject : Preparation of panel for PPS of Select List year 2012, Calling for deficient APARs etc.-regarding.

In continuation of this Department’s OM of even number dated 5.10.2012 and subsequent reminder dated 26.11.2012 on the subject mentioned above, I am to say that the deficient, Vigilance Clearance/Major Minor penalty certificate/Disclosure certificate in respect of some Private Secretaries whose names have been indicated in Annexure to this OM are yet to be furnished by the concerned cadre units.

Since the proposal for preparation of panel for PPS of Select List Year, 2012 is to be sent to UPSC, cadre units are requested to furnish the requisite certificate etc. immediately to enable this Department to ensure preparation of panel for 2012 without further delay. While forwarding the APARs/ACRs cadre unit may ensure that instruction as provided in this Department OM No. 21011/1/2010-Estt.(A) dated 13.4.2010 have been complied with.

2. In case the ACRs/APARs for any period are not available “No Report Certificate” may please be forwarded without any further delay.

sd/-
(Rajiv Manjhi)
Director

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/reminderPPS.pdf]

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F.No.2-10/2010-CR(A)&RTI (vol.II)

Subject: Timely completion and proper maintainance of Annual Performance Appraisal Reports (APAR) (formerly known as ACR) — communication of all entries / below benchmark gradings etc. for fairness and transparency in public administration reg.

As you are aware APARs (previously known as ACRs) play an important role in the efficiency and morale of the services. The object of writing the confidential report and making entries is to give an opportunity to the public servant to improve the performance.

On the subject mentioned above, DoP&T vide O.M. dt.16.02.2009, 14.05.2009, 13.04.2010 and 19.05.2011 has issued instructions / guidelines which have already been circulated as well as uploaded on Council’s website for information / guidance / necessary action of all concerned. Besides this, a brochure on preparation & maintenance of APAR for civil services has also been issued by DoP&T which has been uploaded vide Council’s circular No.2-1/2010-CR(A) & RTI dt. 02.03.2010 for information and guidance of all concerned.

However, it has been observed that the instructions / guidelines issued by DoP&T/ICAR are not being strictly followed by some of the concerned. Therefore, it is requested that the aforesaid instructions may be followed / adhered to strictly by all concerned.

Source: www.icar.org.in

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