F. No.11013/13/ 2023-Pers. Policy-A.III
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training

North Block, New Delhi
Dated 23rd June, 2023

OFFICE MEMORANDUM

Subject: Instructions regarding implementation of Aadhar Enable Biometric Attendance System (AEBAS) for attendance of all Government employees, by various Ministries/ Departments/ Organizations

During a recent review of the implementation of AEBAS, it has been observed that a large number’ of Government employees posted across Ministries/ Departments/ Organizations of Government of India, despite being registered and active over AEBAS, are not marking their attendance using the System and as such, are not adhering to the instructions contained in DOPT’s OM No. 11013/9/2014-Estt(A-III) dated 21.11.2014 and 28.01.2015.

2. Marking of attendance over AEBAS had remained suspended for a large period of time, during the spread of COVID19. Vide its OM dated 31.01.2022, this Department instructed that biometric attendance shall remain suspended till 15th February, 2022 or till further orders, whichever is earlier, and consequently, marking of attendance through AEBAS automatically resumed since 16.02.2022. However, it has been observed that many Ministries/Departments/Organizations have not yet resumed the use of AEBAS for marking of attendance of their employees.

3. Taking a serious note of the inattentiveness/ laxity on the part of Ministries/ Departments/ Organizations and the employees (who are not marking attendance despite being registered and active), it has been decided that:

• Ministries/ Departments/ Organizations (MDOs) shall ensure that the employees posted there mark their attendance using AEBAS without fail;
• Immediate steps would be initiated by the Ministries/ Departments/ Organizations for registration of biometric data in AEBAS in respect of their employees;
• In respect of Divyang employees, Ministries/ Departments/ Organizations will make appropriate arrangements for providing easily accessible machines at lower heights or at their desks and for capturing biometrics through Face Recognition Machines;
• MDOs shall also verify the information provided by the employees for AEBAS to ensure that the same is correct and updated;
• The concerned NIC Wings/Units shall provide information/attendance data including any discrepancy in Registered and Active Users to their Ministries/ Departments concerned to ensure that employees mark their attendance on AEBAS.
• Ministries/ Departments shall ensure that the biometric machines remain functional at all times; and
• HODs of the Ministries/ Departments/ Organizations shall periodically monitor the marking of attendance to ensure punctuality and sensitize their employees to adhere to the instructions relating to office hours, late attendance etc. Habitual late attendance and early leaving of office should be viewed seriously and essentially discouraged and action against the same may be initiated under the extant GOI rules.

4. All the Ministries/Department/Organizations are, therefore, directed to adhere to the instructions contained in Para 3 of this OM and also to bring this to the notice of all the concerned for proper implementation of AEBAS.

(Umesh Kumar Bhatia)
Director

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“As per extant instructions, half-a-day’s casual leave should be debited for each day of late attendance, but late attendance upto an hour, on not more than two occasions in a month, and for justifiable reasons may be condoned by the competent authority.”

Principal Controller of Defence Account; (Central Command),
Carriapa Road, Lucknow Cantt, Pin-226002

Circular

No.AN/1A/1004/Misc/2017

Dated:27/01/2017

To
The CDA, RTC Lucknow
All Sub Offices
(under the organisation including lFAs)
All sections in main office

Sub:  Aadhar enabled Biometric Attendance System for marking attendance.

The Department of Personnel & Training vide letter No.11013/9/2014-Estt(A-III) dated 21st November 2014 (circulated vide Hqrs Office letter No. AN/III/3012/Misc/BAS dated 20.02.2015) has decided to use an AADHAR based Biometric Attendance System (AEBAS) in all offices of the Central Government, including attached/sub-ordinate offices in India.

Biometric Attendance System is only an enabling platform. There is no change in the instructions relating to office hours, late attendance etc. which will continue to apply. As per extant instructions, half-a-day’s casual leave should be debited for each day of late attendance, but late attendance upto an hour, on not more than two occasions in a month, and for justifiable reasons may be condoned by the competent authority. In addition to debiting Casual Leave(or Earned Leave, when no CL is available) disciplinary action may also be taken against government servants who are habitually late. Early leaving is also to be treated in the same manner as late coming.

Therefore, all the staff and officers will mark their attendance through AEBAS only. The manual attendance may be discontinued immediately.

GO(AN) has seen.

sd/-
(S.K.Gupta)
Sr. AO(AN)

Click to view the order

Authority: http://pcdacc.gov.in/

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Press Information Bureau,
Government of India
Ministry of Personnel, Public Grievances & Pensions

18th march, 2015

Biometric Attendance

The Central Government employees are marking their attendance in the Aadhar Enabled Biometric Attendance System (AEBAS). There is a difference between the number of registered employees and number of employees marking their attendance. The Department of Personnel & Training has issued fresh instructions to all Ministries/ Departments on 28.01.2015 that necessary directions may be issued to all employees to mark their attendance in the Biometric Attendance Portal on regular basis.

Biometric attendance system is an enabling platform for marking of attendance. There is no change in the instructions relating to office hours, late attendance etc. There is no proposal to introduce an alternative system.

This was stated by the Minister of State for Personnel, Public Grievances and Pensions and Minister of State in Prime Minister’s office Dr. Jitendra Singh in a written reply to a question by Shri Dushyant Chautala in the Lok Sabha today.

Tags: Central Government employees, Biometric Attendance, AEBAS, Aadhar Enabled Biometric Attendance System, DOPT,

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