Monitoring the performance of freshly recruited officers who are on probation period – DoPT instructions

F.No. A-32018/13/2019-Ad.IILA
Government of India
Ministry of Finance
Department of Revenue
Central Board of Indirect Taxes and Customs

4th Floor, Hudco Vishala Building,
Bhikaji Cama Place, R.K. Puram,
New Delhi, dated 9th October, 2020

To,
All Cadre Controlling Authorities under CBIC
The Director General, NACIN

Subject: Monitoring the performance of freshly recruited officers who are on probation period – reg.

Sir,

Kind reference is invited to DoPT O.M. No.28020 /3/2018-Estt.(C) dated 11.3.2019 (copy enclosed) wherein Department of Personnel & Training has circulated the Master Circular on Probation /Confirmation in Central Services.

2. It has been observed that in some cases, Cadre Controlling Authorities / Commissionerates forwarding the request of the Direct Recruit officers to Board for extension of probation period beyond the prescribed period. In this regard, please refer to Para 19 of the above DoPT circular wherein it is clearly mentioned that in case of a probationer, who is not making satisfactory progress or who shows himself to be inadequate for the service in any way, should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self improvement. Further as per Para 20, on expiry of the period of probation, steps should be taken to obtain the assessment report on the probationer, so as to confirm or extend or terminate the probation.

Also check: DoPT: Master Circular on Probation/Confirmation in Central Services

3. It is seen that the instructions of DoPT regarding completion of probation period are not being followed properly by some of the CCA’s / Commissionerates. It has been observed by the Member (A) that all Cadre Controlling Authorities need to be sensitised about the system in place for training and monitoring performance of freshly recruited officers. The DoPT instructions may be brought to the notice of all officers and also to the freshly recruited officers who are on probation. Efforts also may be made in co-ordination with NACIN to build capacities, on this subject, amongst officers of all levels of CCA chain.

Yours faithfully,

Encl.:- as above

(Mohammad Ashif)
Under Secretary to the Govt. of India
O11-26162780