Internship with the Department of Posts

No.18-06/2018- BD & MD
Government of India
Department of Posts
Business Development Directorate
Dak Bhavan, New Delhi – 110001
Tel: 011 23096 110, 23096129

Internship with the Department of Posts

The Department of Posts with its vast network of 1,54,939 Post Offices is the largest postal network in the world and is in the business of providing mail, parcel, logistics, retail and financial services across the nation. Department intends to offer internships at New Delhi only to the students pursuing Under Graduate/Graduate/Post Graduate studies from recognized University / Institution within India. Internship will be offered in the areas of Marketing, Parcel & Logistics, eCommerce, Retail Management, Asset Management, Insurance & Actuaries, Banking & Financial Inclusion, Fund Management, HR Management, Network & Technology etc. Internship period will be of one month and will tentatively start w.e.f. 15.05.2019.

Detailed guidelines and application form in this regard may be downloaded from www.indiapost.gov.in and filled in application forms may be sent latest by 28.04.2019 to Deputy General Manager, BD & M Directorate, Dak Bhawan, Sansad Marg, New Delhi – 110001. Alternatively, scanned copies of the documents may be sent to [email protected]. Applications
received before issuance of this notification or after due date will not be considered.

INTERNSHIP GUIDELINES
OF
DEPARTMENT OF POSTS

1. OBJECTIVE:
The Department of Posts, with its network of 1,54,939 Post Offices, is the largest postal network in the world. In order to explore the potential & ideas available with the young generation in the field of Technology, Marketing, Social Media, Banking, Insurance, Public Administration and Management spheres etc, Department intends to provide internship programme and fellowships.

Interaction with young scholars will provide new ideas and research support from the field of Academics. At the same time, it will provide an opportunity to young scholars to contribute to the Department and provide an insight into working of the Government.

Several academic institutions and young scholars have expressed a desire to contribute to the Department. The Department of Posts is of the view that an Internship Programme will ensure interaction of the Department with Young Indian scholars with sound academic background from reputed Institutions in the country and will also allow them to understand the postal industry. This programme seeks to engage students pursuing Under Graduate/Graduate/Post Graduate Degrees from recognized University/Institution within India as “Interns”. These interns shall be given exposure through various Circles/Divisions of Postal Directorate. A list of domain/areas for which Internship is invited is enclosed as Annexure ‘A’. For the “interns” the exposure to the functioning of the Indian Government may be an add-on in furthering their future interests.

2. DEFINITIONS:
Unless the context requires otherwise, following words shall have the meaning attributed to them in these guidelines:-

• “Department” means Department of Posts
• “Sponsoring Institution” means the Academic Institution, in which the applicant is currently studying or recently passed out
• “Applicant on Internship” is a person, who wants to work, for mutual benefit, with the Department on a full-time basis with the sole purpose of enriching his knowledge in the area of expertise.
• “Area of Expertise” means the subject or area in which the applicant possesses expertise and wants to enrich it further.

3. ELIGIBILITY:
i. Indian students from recognized universities in India or abroad who have secured at least 60% marks in the last held degree or certificate examination and :

a. Who have completed education under 10+2+3 pattern of education i.e. students who have completed 15 years of formal education.
or
b. Who are pursuing 3rd year in the Business studies and Engineering in 10+2+3 pattern of education.
or
c. Who are pursuing 4th or 5th year in the integrated degree course or dual degree of 10+2+5 pattern of education
or
d. Who have completed 2nd year of Software Engineering in any IIT/NIT or 1st/ 2nd Year of Business Studies in any IIM/ recognized Management Institute.

ii. Possessing minimum qualifications as above shall not guarantee Internship in the Department. Candidates having exposure in the area of intended internship with good academic background and having higher qualification, based on need shall be given preference.

4. DURATION OF INTERNSHIP:
The duration of internship shall be of one (1) month. Interns not completing the requisite period will not be issued any certificate.

5. HOW TO APPLY:

i. Interested and eligible students must send their applications by post or submit in person, along with their CVs and areas of work interest to the Chief General Manager, BD & M Directorate, Dak Bhawan, Sansad Marg, New Delhi-110001 in the prescribed application form. These applications need to be sponsored by the Institution in which the intern is enrolled in.

ii. At the time of joining on selection, applicants shall be required to produce a letter from their Supervisor/ Head of Department/Principal, indicating their status in the Institution and “No Objection” for allowing their student to undergo Internship programme for the period for which he/she has been selected.

iii. Students who have c ompleted their education, need not to apply for the internship programme

6. SELECTION:

i. The applications will be scrutinized by BD & M Directorate only.

a. The applications forwarded will be placed before the selection committee consisting of Chief General Manager, BD & M Directorate and General Manager (A & BD).
b. The selection committee may conduct personal or telephonic interview, if required. No TA/DA shall be paid to candidates for attending the personal interview.

ii. After selection of the candidates BD & M Directorate will issue an offer letter to the candidates

iii. Maximum of 2 (Two) interns for Internship at a time in a particular domain/area as given in Annexure A can be considered for internship.

iv. Depending on the number of applications received against a particular domain/area, Department reserves the right to fix up the eligibility criteria, limit the number of applicants to be called for a particular period and to decide about the mode of screening thereof.

7. LOGISTICS & SUPPORT:

Interns will be required to have their own laptops. The Department will provide them working space, workplace internet facility and other necessities as deemed fit by the concerned Heads.

8. CODE OF CONDUCT:
The Intern engaged by the Department shall observe the following Code of Conduct, which shall include but not be limited to, the following:

i. The Intern shall follow the rules and regulations of the Department that are in general applicable to employees of the Department.
ii. The Intern shall follow the confidentiality protocol of the Department and shall not reveal to any person or organization confidential information of the Department, its work and its policies.
iii. Interns may, with the prior permission of the Department, present their work to academic bodies and at seminars and conferences. However, even for this purpose information that is confidential to the Department must not be revealed under any circumstance.
iv. Any papers and documents written and/or published by the Intern should carry the caveat that the views are the personal views of the intern and do not represent or reflect the views of the Department.
v. Interns will follow the advice given to them by the Department regarding representations to third parties.
vi. In general an Intern may not interact with or represent the Department vis-à-vis third parties. However, some Interns may specifically be authorized to interact with third parties on the behalf of the Department depending on the nature of their roles and responsibilities.
vii. No Intern shall interact with or represent or comment about the Department to the media (print and electronic) including social media and personal Facebook/ twitter handles.
viii. Interns will conduct themselves professionally in their relationship with the Department and the public in general.
ix. It may be strictly observed that the conduct of the interns and their access to data shall be the sole responsibility of the concerned Advisors/Heads only.
x. Any work done for the Department by the intern during the period of Internship will be the sole property of the Department and Department reserves the right to use any such work for its own purpose.

9. PLACEMENT:
i. The interns would be attached with one of the officers of minimum JTS rank in the concerned Circle/Division of Directorate.
ii. The internship is neither a job nor an assurance of a job with the Department.

10. SUBMISSION OF PAPER:
i. Work Plans and work schedules shall be developed by supervisor and the Interns shall invariably adhere to the same.
ii. The Interns will be required to submit a Report/ paper and give a presentation on the work undertaken at the end of the internship to the Head of respective Division/ Directorate. Report shall be signed by the officer with whom intern is attached.
iii. The Interns will also be required to give their mandatory feedback to the concerned Head of Department on their experience of the programme, monitoring and supervision.

11. TOKEN REMUNERATION:
i. Interns may be paid token remuneration @ Rs.10, 000/- per month per intern.
ii. Eligibility of candidate for payment of remuneration will be decided by selection committee while selecting the candidate.
iii. The remuneration shall be paid after the completion of Internship on submission of Report duly accepted by the Heads of Division of Postal Directorate which shall be countersigned by atleast JAG Level officer of that unit.

12. DECLARATION OF SECRECY:
Interns will be required to furnish to the Department a declaration of secrecy before reporting for the Internship.

13. CERTIFICATE OF INTERNSHIP:
Certificates will be issued by the BD & M Directorate to the interns on the completion of Internship and submission of Report duly countersigned and accepted by the competent authority as stated above in Para 10 (iii).

14. TERMINATION:
i. The Department may disengage from the Intern if the Department is of the view that the services of the Intern are no more required.
ii. In general the Department may terminate the services of the Intern at any time without assigning any reasons and with immediate effect.
iii. In general, if the Intern decides to disengage from the Department, he should provide 2 weeks’ prior notice. Notice period may be waived by the supervisor depending on the role of the intern.
iv. Upon, termination, the Intern must hand over any papers, equipments or other assets which might have been given to the Intern in course of his work with the Department. This will include any badges or ID cards which may have been issued to the intern.
v. If it comes to the notice that the person whose services have been terminated by the Department continues to act in a manner which gives an impression that he is still working for the Department, the Department shall be free to take appropriate legal action against such person.

Annexure “A”

Domains/Area Available for Internship

• Insurance/Actuaries
• Philately
• Fund Management/Finance
• Retail Management
• eCommerce/Courier, Express and Parcel (CEP)
• Parcel/Logistics & supply Chain
• Asset management
• Marketing/ Publicity and Branding
• Banking & Financial Inclusion
• HR Management
• Network & Technology and Software Security
• Legal and Legislative mechanism

Source: India Post