Guidelines for Institution of Awards / Medals / Memorial Lectures, etc in Central Training Institutes (CTIs)

Guidelines for Institution of Awards / Medals / Memorial Lectures, etc. in Central Training Institutes (CTIs) – DoPT O.M. dated 24.05.2023

No.T- 16017 /02/2023-TFA
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
(Training Division)

Old JNU Campus, New Delhi
Dated the 24th May, 2023

OFFICE MEMORANDUM

Sub: Guidelines for Institution of Awards / Medals / Memorial Lectures, etc. in Central Training Institutes (CTIs).

The undersigned is directed to say that this Department is the nodal agency of Government of India for matters related to training of Civil Servants. The Central Training Institutes (CTIs), under the administrative control of various Ministries/ Departments have been conducting induction and mid-career training programmes for various cadres of Government of India. In order to motivate the participants to perform better in the academic/ extra-curricular activities during training, a number of measures are undertaken by the CTIs. Such measures include giving recognition by way of Awards / Rewards / Medals / Certificates etc. Some CTIs have also instituted Memorial Lectures in the name of eminent personalities etc. The expenditure on these awards / rewards / medals / certificates / memorial lectures (hereinafter referred as ‘Awards etc.) is borne either from Government funding or through one time/recurring endowments from non-government entities.

2. However, it has been observed that the CTIs have devised their own system for institution of Awards etc., resulting in adoption of different parameters by different CTIs. While some divergence is understandable as each CTI caters to a different field of specialization and serves a different target group, a certain degree of uniformity is desirable.

3. Therefore, these Guidelines (as per Annexure) are being issued to bring about uniformity and transparency in institution of such Awards etc.

4. All the Ministries/ Departments are requested to instruct the CTIs under their administrative control to comply with these Guidelines.

5. It may be ensured that the exercise for review of Awards etc., is carried out in a time bound manner. A report on the action taken may be sent to this Department.

Encl: As above.

(D. Ramesh Babu)
Under Secretary to the Govt. of India

Guidelines for Institution of Award/ Medal/ Memorial Lecture etc.

1. Background

1.1 The Central Training Institutes (CTIs) have been conducting induction and mid-career training programmes for various cadres of Government of India. They encourage academic/extra-curricular excellence through awards/rewards/medals/certificates, etc. These are often instituted in commemoration of individuals/ group of individuals/ entities. The CTIs have also instituted Memorial Lectures in the name of eminent personalities etc.

1.2 The expenditure on these awards/ rewards/ medals/ certificates / memorial lectures (herein after to be referred as ‘Awards etc.) is borne either from Government funding or through one time/recurring endowments from non-government entities.

1.3 In order to bring out a certain level of uniformity and transparency in the process of institution of ‘Awards etc.’ in the CTIs, the following Guidelines along with the mechanism of administering the same, have been formulated. These Guidelines shall be followed for examining any new proposal for instituting Awards etc. as well as to review and rationalize the existing Awards etc.

with at least one member as the representative of the Administrative Ministry/Department, of rank not below Joint Secretary. At least one external Expert shall also be nominated having expertise in the relevant field.

I. The proposal(s) to be placed before the Screening Committee shall be in conformity with the above mentioned Guidelines and shall include the following details:

(i) Name of the Award etc.;

(ii) Category for which Award etc. is proposed;

(iii) Brief description about the intent for institution of Award etc. and its justification in view of the core activities of the service/ CTI;

(iv)Terms and Conditions; and

(v) Financial component, if any, and its details.

J. The Committee shall consider the proposal(s) for instituting new Award etc. in terms of the general Guidelines prescribed above, and will satisfy itself that the intent of the proposed Award etc. is in consonance with the core activities of the Service/CTI.

K. Only such Awards etc., as have been duly approved by the Head of the CTI, after taking into consideration the recommendations of the Screening Committee, shall be instituted.

3. Review and Rationalization of existing Awards etc.

L. The existing Awards etc., shall be reviewed by the Screening Committee, in terms of the above mentioned Guidelines.

M. The rationale for any such Awards etc. instituted in the name of an Individual /group of Individuals/entities etc., funded either by the government or by an Individual/group of Individuals/ entities etc., shall be carefully examined, as regards their continuity or otherwise.

N. The Administrative Ministry/ Department shall ensure time bound completion of the review exercise.

4. Miscellaneous

O. Details of Awards etc. along with the names of the recipients for the year may be published in the Annual Report of the CTI and its website.